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Agenda No. 3.

CITY COUNCIL MEMORANDUM

City Council Meeting:

May 20, 2025

Department:

Parks, Recreation & Community Servic

Subject:

Resolution 25-R-058 - Authorizing a contract with Magic in the Sky, LLC to perform firework shows at July 4th Jubilee (S.Gonzalez/L.Shrum)

BACKGROUND

The City published an Invitation for Bids (IFB) for a multi-year contract to perform firework shows for the July 4th Jubilee. The fireworks show must be a minimum of 15 minutes long, be synchronized to music, include 4-8-inch shells, and include a grand finale display. The term of the contract is through July 30, 2028, with the option to renew for two (2) additional terms of one (1) year. The total cost is not to exceed $23,000 per year. One proposal was received by the deadline by Magic in the Sky, LLC and city staff determined the vendor to be qualified to provide the requested services. Magic in the Sky has performed the show in previous years and has a good reputation in the area for providing high-quality and safe shows.

GOAL

The goal is to secure a multi-year contract with a reputable fireworks vendor so the city can be assured of its future fireworks shows. In previous years, there have been supply chain issues and thus, long-term agreements with vendors ensure they keep the appropriate amount of shells in stock to perform the shows they are under contract with. This is a more reliable arrangement for the city to be in versus going out to bid each year and potentially losing out on a vendor whose supply is too low and/or whose schedule is already booked. This also locks in pricing for the term of the agreement and saves the city money by not paying price increases related to inflation, tariffs, or other market volatility.

COMMUNITY BENEFIT

The community benefits from a wonderful patriotic fireworks display on July 4th and there are efficiencies created from a multi-year agreement which saves staff time, which ultimately saves taxpayer dollars.

SUMMARY OF RECOMMENDED ACTION

Approve Resolution 25-R-058.

FISCAL IMPACT

The cost per year for the fireworks show is $23,000 and is funded out of the Parks & Recreation General Fund budget for Jubilee.

RECOMMENDATION

Approve Resolution 25-R-058.

Attachments

Resolution 25-R-058 with attachments