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Agenda No. 4.
CITY COUNCIL MEMORANDUM
City Council Meeting:
May 20, 2025
Department:
Parks, Recreation & Community Servic
Subject:
Resolution 25-R-060
- Authorizing a contract with The Urban Foresters for on-call tree trimming services (S.Gonzales/L.Shrum/J.Montney)
BACKGROUND
The city has a growing need for on-call tree trimming services to maintain our trees on city property. City staff put out a Request for Proposal (RFP) #2025-007 solicitation for tree trimming services to include tree pruning, tree removal, and maintenance services. Three firms submitted proposals and were scored on qualifications, quality of proposed services, cost, and the responsiveness of the proposal. City staff evaluated the proposals and recommends awarding the contract to the highest-ranked vendor, The Urban Foresters.
GOAL
The goal is to maintain the city's urban forest canopy, and enter into a 3-year contract, with two (2) one (1) year extensions, which will save staff time spent soliciting bids for individual projects and will lock in today's pricing for the future.
COMMUNITY BENEFIT
The community benefits from a well-maintained urban forest canopy by having an aesthetically pleasing city with healthy trees that provide oxygen, shade to reduce the heat island effect, soil stabilization, and many more ecological benefits.
SUMMARY OF RECOMMENDED ACTION
Approve Resolution 25-R-060.
FISCAL IMPACT
Tree trimming services are funded out of the Tree Mitigation Fund and the annual contract amount will not exceed available funds.
The recommended vendor, The Urban Foresters, proposed the following rates.
Labor Rate per Crew
Per Hour
$170
Specialty Equipment Rate
Per Hour
$90
Certified Arborist
Per Hour
$100
RECOMMENDATION
Approve Resolution 25-R-060.
Attachments
Resolution 25-R-060 with attachments
Bid Tab Scoring Sheet
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