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Agenda No. 10.

CITY COUNCIL MEMORANDUM

City Council Meeting:

August 5, 2025

Department:

Public Works

Subject:

Resolution 25-R-086 - Authorizing increasing the not-to-exceed expenditures with Advanced Water Well Technologies. (B.James/L.Busch/N.Ferris)

BACKGROUND

In April 2025, City Council approved resolution 25-R-046 for the rehabilitation of Nacogdoches Well Pump 1. In that resolution, Staff requested a not-to-exceed amount of $68,000 to cover unforeseen issues that may arise during the tear down and inspection process. Staff based the cost assumptions on the observable pump and well condition, current performance and the similar work performed recently on pump 2. Unfortunately, during the tear down and inspection process it was discovered that well pump 1 requires significant additional replacement of components, including all column piping, line shafts, bearings, bearing retainers and pump bowls.

The new contract (separate labor and materials as in the previous contract) received from Advanced Water Wells includes the increased cost for materials. No additional labor cost is anticipated by the contractor for the installation of these materials. The new estimated cost is just over $117,000.00 and staff is requesting contingency of almost $13,000.00 for any additional issues that might arise. Staff is requesting a new not-to-exceed amount of $130,000.00, an increase of $62,000.00 to cover the new contract and any additional incidentals during installation.

GOAL

To authorize the City Manager to execute a contract with Advanced Water Well Technologies for $117,070.75 and a not-to-exceed amount of $130,000.00 for this rehabilitation project.

COMMUNITY BENEFIT

Performing maintenance and rehabilitation on critical water infrastructure will guarantee the City will continue to receive the highest quality water.

SUMMARY OF RECOMMENDED ACTION

Approval of this resolution will allow the execution of the contract for this rehabilitation project at the Nacogdoches Water Facility.

FISCAL IMPACT

Funding of up to $130,000.00 for the project will come from the current fiscal year Water Maintenance Funds identified for this project.

RECOMMENDATION

Approval of Resolution 25-R-086.

Attachments

Resolution 25-R-086 with attachments