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AGENDA ITEM SUMMARY

Meeting Date:

11/12/2024

Meeting Type:

Springfield Economic Development Agency-Regular Meeting

Staff Contact/Dept:

Allie Camp, Economic Development Manager/City Manager's Office

SPRINGFIELD ECONOMIC
DEVOPMENT AGENCY

Staff Phone No:

Estimated Time:

10 Minutes

ITEM TITLE:

Glenwood Residential Property Update

ACTION REQUESTED:

Receive update for emergency procurement for contract with Staton Companies for demolition and site clearing of 11 vacant structures in the proposed future Glenwood Master Plan area.

ISSUE STATEMENT:

SEDA has relocated eligible residential tenants, and structures are currently vacant on the site. These structures ultimately need to be eliminated for future development. The vacancy of these structures has created an attractive nuisance that has resulted in concerns for health, safety, and property, and staff have proceeded with an emergency procurement considering weather and repeated need for boarding and security.

DISCUSSION/FINANCIAL IMPACT:

In the spring and summer of 2024, the Springfield Economic Development Agency (SEDA) successfully relocated eight families from City and SEDA-owned properties in the proposed future Master Plan Area in Glenwood. The relocation was completed in early September, and shortly after vacating the homes, staff shut off utilities, secured the windows and doors, and monitored the site regularly. Throughout September and October, structures have been secured multiple times, and trespassing continues to occur often days after being secured. More recently, private security has been hired to provide a presence on the site and minimize trespassing and break-ins.

The rapid decline of the homes and intensity of camping was not reasonably foreseen because staff were unaware of the effort trespassers would make in order to return and break into the structures. People accessing the vacant structures are subject to dangerous and unhealthy conditions due to the quality of the structures and the concern over the potential of fires indoors. Prompt action was required to execute a contract for demolition through an emergency procurement. Staff have established a contract with Staton Companies, Inc. to deliver the following scope of work:

Survey for and properly dispose of hazardous materials;
Obtain appropriate permits;
Eliminate septic tanks;
Demolish houses, salvage and dispose of materials;
Backfill low areas, eliminate brush to leave a clear, visible area to manage.

This scope of work will cover the removal of 11 vacant structures (ATT 1) and has a value not to exceed of $179,504. The contract is included as Attachment 2 and Emergency Procurement Justification as Attachment 3. The work to clear the site has begun. Staff will provide an update on the demolition progress at the meeting.

Attachments

1. Vicinity Map

2. Contract #3774

3. Emergency Procurement Justification