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AGENDA ITEM SUMMARY

Meeting Date:

03/03/2025

Meeting Type:

Regular Meeting

Staff Contact/Dept:

Christopher Sarrett/Information Technology

S P R I N G F I E L D
C I T Y C O U N C I L

Staff Phone No:

Estimated Time:

Consent Calendar

Council Goals:

Financially Responsible and Stable Government Services

ITEM TITLE:

Contract Approval - Peoplesoft / Oracle Managed Services

ACTION REQUESTED:

Approve Contract and authorize the City Manager to sign the agreement with Beacon Inc.

ISSUE STATEMENT:

The IT Department has completed an RFP for managed services to provide high-level maintenance and support of the HR and Financial PeopleSoft environments. Beacon Inc. was selected based on price of services as well as their demonstration of skills and experience relative to the City's needs. This service was previously provided by ERPA Inc.

DISCUSSION/FINANCIAL IMPACT:

The City has maintained managed services to act as a staff supplement to City IT staff providing high-level PeopleSoft managed services for the last 5 years. These services provide highly specialized skill sets that are difficult and inefficient to maintain within City staff.

The total cost of this agreement is not to exceed $100,000 / year.

Staff requests Council authorize the contract and give the City Manager approval to enter into agreement with Beacon Inc.

Attachments

1. Contract 3818-Beacon