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28.

Commissioners Court - Regular Session

Meeting Date:

09/17/2024

Approval on formally closing IFB #24IFB64 CR 200 Milling and Overlay for Road and Bridge Department

Submitted For:

Joy Simonton

Submitted By:

Fernando Ramirez, Purchasing

Department:

Purchasing

Agenda Category:

Consent

Information

Agenda Item

Discuss, consider, and take appropriate action on formally closing out and not awarding IFB #24IFB64 CR 200 Milling and Overlay, due to project timeline and constraints posed by the current fiscal year.

Background

Williamson County solicited and received five (5) sealed responses under 24IFB64 CR 200 Milling and Overlay but on Friday, August 30, 2024, the Purchasing Department received an email notice from the Road and Bridge County Engineer requesting the Commissioners Court formally close this solicitation without award. It has been determined that the work cannot be completed within the required timeframe. Given these circumstances, it would not be in the County's best interest to proceed with awarding the contract at this time. This decision was made considering the practical limitations of the project schedule, rather than any reflection on the qualifications or performance history of the lowest bidder, Texas Materials Group, Inc. The point of contact is Jenifer Favreau.

Fiscal Impact

From/To

Acct No.

Description

Amount

Attachments

No Award Recommendation Letter

Form Review

Inbox

Reviewed By

Date

County Judge Exec Asst.

Becky Pruitt

09/11/2024 02:29 PM

Form Started By: Fernando Ramirez

Started On: 08/30/2024 10:53 AM

Final Approval Date: 09/11/2024