Resolution - Public Works Streets: Consider a resolution authorizing the Mayor to execute Amendment No. 1 to Professional Services Agreement, Contract 15344, with Infrastructure Management Services, for an extension of time.
Item Summary
Infrastructure Management Services (IMS) was awarded a contract in October 2020 to collect, analyze, and report road condition data on all asphalt and concrete streets in Lubbock. The data collected includes sophisticated laser scanning equipment that analyzes surface cracking, rutting, distresses, potholes, bleeding, and other surface irregularities for all streets, and dynamic load testing for Arterials and Collectors. The load testing will gather data on the strength of the road base, the load transfer capabilities, and overall pavement strength. This data will be used to arrive at an overall Pavement Condition Index or PCI score for all Lubbock streets.
This contract includes an integration with the City of Lubbock asset management and work order system, Cartegraph, and a multiyear maintenance, rehabilitation and budget development plan to address the findings in the data. The data collection, analysis, and quality control of that data are all complete, and final reports, maintenance, and budgeting plans are mostly developed. However, the integration with the Cartegraph system is just entering the beginning stages for both vendors, IMS, and Cartegraph.
This Amendment is an extension of six (6) months of time, making the new expiration date May 13, 2022. This contract original notice to proceed was dated December 1, 2020, and had one previous 6-month time extension. The previous time extension was based on extended periods of ice and snow during winter weather events and a wetter than usual spring. These events delayed the collection of quality data during the start of the project.
Fiscal Impact
This amendment does not result in a change to the original contract pricing.
Staff/Board Recommending
Jesica McEachern, Assistant City Manager L. Wood Franklin, P.E., Division Director of Public Works