Software Solutions Visual Intelligence Portfolio (VIP) - Award Contract
Submitted By:
Rachael Dillahunt
Department:
City Manager
Division:
City Manager
Council Committee Review?:
Council Work Session
Date(s) of Committee Review:
03/18/2025
Audio-Visual Needs:
None
Legal Review:
In Process
Emergency Legislation?:
No
Motion/Ordinance/ Resolution No.:
Agenda Item Description or Legislation Title
Software Solutions Visual Intelligence Portfolio (VIP) - Award Contract
Purpose and Background
Software Solutions' Visual Intelligence Portfolio (VIP) is a full cloud-based Enterprise Resource Planning (ERP) system, allowing users to access financial and administrative functions from anywhere with an internet connection. Designed specifically for public sector financial management, VIP integrates core financial functions, including accounting, purchasing, accounts payable/receivable, budgeting, and asset management, into a single, user-friendly platform. The system also includes payroll and time entry (via Right Stuff integration approved by the City Council on February 10, 2025), making it a well-rounded solution for municipalities. With real-time financial tracking, customizable dashboards, and robust reporting tools, VIP enables organizations to make informed, data-driven decisions while maintaining transparency and compliance. Its subscription-based model ensures cost-effectiveness, and its mobile accessibility allows users to manage financial operations from anywhere. One of VIP's standout features is its structured implementation approach, which includes dedicated support for interface development, collaborative testing, and validation to ensure a smooth transition. Unlike some competitors, Software Solutions actively leads integration efforts, reducing the burden on internal IT teams. The platform offers a fully virtual train-the-trainer model, with options for one-on-one training, making onboarding efficient and tailored to an organization's needs. Although VIP does not include tax management, its modular design and strong HR/payroll capabilities make it an ideal choice for local governments looking for a complete financial and workforce management solution. Software Solutions is an employee-owned company headquartered in Montgomery County, Ohio, reinforcing its commitment to high-quality service and long-term client success.
Fiscal Impact
Source of Funds:
Various Funds
Cost:
$689,879 Over Five Years
Recurring Cost? (Yes/No):
Yes
Funds Available in Current Budget? (Yes/No):
Yes
Financial Implications:
This solution will cost the City $689,879 over a five-year period.