Print Staff Memo

TO:

Honorable Mayor and Members of the Common Council

FROM:

Jon Urben, General Services Manager

DATE:

July 23, 2024

SUBJECT:

Cooperative Purchase of Rectangular Rapidly Flashing Beacons for Intersection of W. 9th Avenue and Graceland Drive for Transportation Department ($36,311.70, plus freight estimated at $3,000)

BACKGROUND

The Common Council allocated funds in the 2024 CIP for bicycle and pedestrian infrastructure. At their July 9th meeting, the Transportation Committee recommended the installation of rectangular rapidly flashing beacons (RRFB) at the intersection of W. 9th Avenue and Graceland Drive to improve the safety of the pedestrian crossing at that location.

ANALYSIS

Purchasing has confirmed that the necessary equipment for this project can be procured through the OMNIA Partners cooperative contract # 2020-200 via TAPCO (Traffic & Parking Control Col, Inc.). This procurement includes all necessary equipment and materials for the RRFB. Purchasing has confirmed this purchase is pursuant to the cooperative purchase exception to our purchasing ordinance. The Electric Division will install the RRFB at this intersection.

FISCAL IMPACT

The total fiscal impact of this equipment from TAPCO is $36,311.70 plus freight and has been charged to A/N# 03220740 7218 61008 (Road Improvements- Bicycle and Pedestrian Infrastructure). Transportation and Finance have confirmed there are sufficient funds within this CIP for this project.

RECOMMENDATION

Section 12-15 of the Municipal Code provides that subject to approval of the City Manager, cooperative purchases pursuant to a contract with any other local, state or federal governmental unit or agency may be made without following a competitive bidding or quotation process. In accordance with Section 12-15 of the Municipal Code, I am hereby submitting a report of this purchase to the Common Council. If you have any questions on this purchase, please contact me or Transportation Director Jim Collins.