Resolution - Fleet Services: Consider a resolution authorizing the Mayor to execute Purchase Order 31071276, with Grapevine Dodge Chrysler Jeep, LLC, for the purchase of nineteen 1/2 ton Pickup Trucks.
Item Summary
In response to ITB 23-16994-SB, 19 Half-Ton Pickup Trucks, the following bids were received:
Line Item 2: 9 ½ Ton Pickup Trucks, Regular Cab, Short Bed, 4x2 3 Pickup Trucks for Codes Administration to replace 3 2010 Pickup Trucks that are in need of extensive repairs and past their useful lives. 1 Pickup Truck for Engineering Inspection Services to replace a 2002 Pickup Truck that is need of extensive repairs and past its useful life. 1 Pickup Truck for the Civic Center to replace a 2003 Pickup Truck that is need of extensive repairs and past its useful life. 3 Pickup Trucks for Park Maintenance to replace 3 Pickup Trucks (2000, 2002, & 2003) that are in need of extensive repairs and past their useful lives. 1 Pickup Truck for Park Maintenance-Indoor Recreation to replace a 2000 Pickup Truck that is need of extensive repairs and past its useful life.
Vendor
Total Price
Grapevine Dodge Chrysler Jeep, Grapevine, Texas
$34,758.x 9 Units = $312,822
Chalmers Ford. Rio Ranch, New Mexico
$35,451 x 9 Units = $319,059
Caldwell Country Ford, Rockdale, Texas
$39,240 x 9 Units = $353,160
Line Item 3: 2 ½ Ton Pickup Trucks, Extended Cab, Short Bed, 4x4 1 Pickup Truck for Park Maintenance to replace a 2008 Pickup Truck that is in need of extensive repairs and past its useful life. 1 Pickup Truck for Police Investigations to replace a 2006 Pickup Truck that is in need of extensive repairs and past its useful life.
Vendor
Total Price
Grapevine Dodge Chrysler Jeep, Grapevine, Texas
$42,325 x 2 Units = $84,650
Chalmers Ford. Rio Ranch, New Mexico
$43,202 x 2 Units = $86,404
Caldwell Country Ford, Rockdale, Texas
$46,235 x 2 Units = $92,470
Line Item 4: 3 ½ Ton Pickup Trucks, Extended Cab, Short Bed, 4x2 1 Pickup Truck for Building Safety to replace a 2008 Pickup Truck that is in need of extensive repairs and past its useful life. 1 Pickup Truck for Engineering Inspection Services to replace a 2011 Pickup Truck that is in need of extensive repairs and past its useful life. 1 Pickup Truck for Engineering Inspection Services as an additional vehicle to their fleet.
Vendor
Total Price
Grapevine Dodge Chrysler Jeep, Grapevine, Texas
$39,403 x 3 Units = $118,209
Chalmers Ford of Rio Ranch, New Mexico
$39,614 x 3 Units = $118,842
Caldwell Country Ford, Rockdale, Texas
$42,975 x 3 Units = $128,925
Line Item 5: 2 Red ½ Ton Pickup Trucks, Crew Cab, Short Bed, 4x4 2 Red Pickup Trucks for Lubbock Fire Rescue to replace 2 Pickup Trucks (2007 & 2009), that are in need of extensive repairs and past their useful lives.
Vendor
Total Price
Grapevine Dodge Chrysler Jeep, Grapevine, Texas
$41,544 x 2 Units = $83,088
Chalmers Ford of Rio Ranch, New Mexico
$46,846 x 2 Units = $93,692
Caldwell Country Ford, Rockdale, Texas
$49,065 x 2 Units = $98,130
Line Item 6: 3 White ½ Ton Pickup Trucks, Crew Cab, Short Bed, 4x4 2 White Pickup Trucks for Lubbock Fire Rescue to replace 2 Pickup Trucks (2010 & 2011), that are in need of extensive repairs and past their useful lives. 1 White Pickup Trucks for Lubbock Fire Rescue as an additional vehicle to their fleet.
Vendor
Total Price
Grapevine Dodge Chrysler Jeep, Grapevine, Texas
$41,544 x 3 Units = $124,632
Chalmers Ford of Rio Ranch, New Mexico
$46,846 x 3 Units = $140,538
Caldwell Country Ford, Rockdale, Texas
$49,065 x 3 Units = $147,195
Fleet Staff recommends awarding to the lowest bidder who met or exceeded all specifications, Grapevine Dodge Chrysler Jeep of Grapevine, Texas, for Line Items 2, 3, 4, 5, and 6.
The total cost for all 19 trucks will be $723,401.
Fiscal Impact
Purchase Order 31071276 for $723,401 is funded in the following Capital Improvement Projects: $34,758 is funded in CIP 92786.9220.40000, Civic Center Vehicle Replacement Fund for Fiscal Year 2022-2023. $668,643 is funded in CIP 92787.9220.40000, General Fund Vehicle Replacement for Fiscal Year 2022-2023.
Staff/Board Recommending
Brooke Witcher, Assistant City Manager Dominic Esperat, Director of Fleet Operations