Resolution - Fleet Services: Consider a resolution authorizing the Mayor to execute Purchase Order 31075584, with Grapevine Dodge Chrysler Jeep Ram, for the purchase of four, 3/4-Ton Pickup Trucks.
Item Summary
Purchase Order 31075584, for $212,864.00, is for the purchase of 4, 3/4-Ton Pickup Trucks for Water Meter & Customer Service, Water Distribution Maintenance, and Water Production. The purchase of these trucks will replace the cancellation of 2 orders previously approved by the City Council.
The City issued an Invitation to Bid (ITB) for 4, 3/4-Ton Pickups. In response to ITB 23-17463-EG, bids were received by 3 vendors, and were opened on July 25, 2023.
The bids were as follows:
Line Item 1-1: 3/4-Ton, Extended Cab, 4x4, as specified
1 Pickup Truck for Water Meter & Customer Service, to replace a 2013 Pickup Truck that is need of extensive repairs and past its useful life.
2 Pickup Trucks for Water Distribution Maintenance, to replace 2, 2013 Pickup Trucks that are in need of extensive repairs and past their useful life.
1 Pickup Truck for Water Production, to replace a 2011 Pickup Truck that is in need of extensive repairs and past its useful life
Vendor
Vehicle
Total Cost
Triple Crown Ford Lincoln Stephenville, Texas
2024 Dodge Ram 2500
$51,956.50 x 4 = $207,826.00
Grapevine Dodge Chrysler Jeep Grapevine, Texas
2023/2024 Dodge Ram 2500
$53,216.00 x 4 = $212,864.00
Southwest Chrysler Dodge Jeep Ram Cleburne, Texas
2024 Dodge Ram 2500
$55,057.50 x 4 = $220,230.00
After reviewing the bid submittals, Fleet Operations recommends awarding to the lowest bidder who could deliver readily available units, Grapevine Dodge Chrysler Jeep of Grapevine, Texas. Grapevine Dodge will furnish the trucks in Line Item 1-1, with an After Receipt of Order, that is between ten (10) to fifty (50) days, as shown in the attached Bid Tab Sheet,
Fiscal Impact
The total cost for all 4, 3/4-Ton Pickup Trucks will be $212,864.00, and this purchase will be funded from the following Capital Improvement Projects:
$159,648.00 from Capital Improvement Project 92781, Water/Wastewater Vehicle Replacement Fund for FY 2022-2023.
$ 53,216.00 from Capital Improvement Project 92724, Water/Wastewater Vehicle Replacement Fund for FY 2021-2022.
Staff/Board Recommending
Brooke Witcher, Assistant City Manager Dominic Esperat, Director of Fleet Operations
