Resolution - Stormwater Compliance: Consider a resolution authorizing the Mayor to execute Service Contract 17428, with West Texas Services, Inc. dba Tom's Tree Place, for the Day Estates Detention Basin Maintenance Agreement,
Item Summary
This request for proposals includes mowing, edging, trimming, annual irrigation assessment, irrigation repairs, tree and turf maintenance, as well as labor and material costs for maintaining the Day Estates Detention Basin. This basin is bound by approximate limits on the north by 92nd Street, on the south by 98th Street, on the west by Iola Avenue, and on the east by Grover Avenue.
In response to RFP 23-17428-YB, two vendors submitted bids, and the bids were opened on July 20, 2023. They were as follows:
Contractor
Amount
West Texas Services, Inc. dba Tom's Tree Place, Lubbock, Texas
$75,735.15
Vault Mobile Storage, LLC, Midland, Texas
$129,075.00
The proposals were evaluated using the following criteria: 70 points for Price, and 30 points for Contractor Qualifications, for the maximum point value of 100 points per evaluator. After the proposals were reviewed by the Evaluation Committee, the following ranking was obtained.
Contractor
Points
West Texas Services, Inc. dba Tom's Tree Place, Lubbock, Texas
91.67
Vault Mobile Storage, LLC, Midland, Texas
65.69
Staff and the Evaluation Committee recommend award to the highest-ranking proposer, West Texas Services, Inc. dba Tom's Tree Place of Lubbock, Texas, for the annual contract amount of $75,735.15. This contract is for a term of one year, with the option of 4, one-year extensions.
Fiscal Impact
This contract in the amount of $75,735.15, is funded in the Stormwater Utility Operations Budget.
Staff/Board Recommending
Erik Rejino, Assistant City Manager Michael G. Keenum, P.E., Division Director of Engineering/City Engineer.
