Resolution - Public Works Water: Consider a resolution authorizing the Mayor to execute Contract 17410, with Rangeline Utility Services, Inc., for the installation of isolation valves and vaults associated with Pump Station No. 4.
Item Summary
The purpose of the Pump Station No. 4 Large Valve Project is to install new large isolation valves in order for the pump station to be shut down ahead of the multiple other future capital improvement projects on the pump station. This project will isolate Pump Station No. 4, clean up the piping network, and install new valves and vaults around the pump station.
In response to RFP 23-17410-KM, proposals were received and opened on August 24, 2023. They were as follows:
Contractor
Prices
Time (days)
Rangeline Utility Services, Inc., Haslet, Texas
$1,843,888
79
Utility Contractors of America, Lubbock, Texas
$3,187,425
79
The proposals were evaluated using the following criteria: 60 Points for Price, 30 Points for Meeting the Project Specifications, and 10 Points for Scheduled Total Time for Delivery. The maximum point value is 100 points. After the proposals were evaluated, the following ranking was obtained:
Contractor
Total out of 100
Rangeline Utility Services, Inc., Haslet, Texas
92
Utility Contractors of America, Lubbock, Texas
72
Staff recommends award of the unit price contract to the highest ranked proposal, Rangeline Utility Services, Inc. of Haslet, Texas.
After selecting Rangeline Utility Services, Inc. as the best proposal, the City staff worked to identify value-engineering solutions to reduce the project costs to better meet budgetary constraints. City staff was able to negotiate with the contractor to identify a series of value-engineering solutions that result in a $284,039 reduction in the contract price, yielding a revised construction total of $1,559,849.
This contract is awarded by the unit price. The total amount of the award is estimated based on expected quantities, and actual expenditures may be more or less depending on actual quantities. The price per unit will not change.
Time for substantial completion is 79 consecutive calendar days starting from the date of November 1, 2023, and time for final completion is 114 consecutive calendar days with liquidated damages of $2,500 for each consecutive calendar day past substantial completion, and $1,000 in liquidated damages for each consecutive calendar day past final completion.
Fiscal Impact
Contract 17140 for $1,559,849.00 is funded in Capital Improvement Project 92513 Pump Station No. 4 Large Valve Project.
Staff/Board Recommending
Erik Rejino, Assistant City Manager L. Wood Franklin P.E. Division Director of Public Works
