Resolution - Engineering: Consider a resolution authorizing the Mayor to execute Public Works Contract 18263, and all related documents, with Deerwood Construction, Inc., for waterline construction along East 4th Street.
Item Summary
The City issued a Request for Proposals (RFP) for this project to install 3,635 linear feet of 12-inch water line along East 4th Street to provide water services to the area, and an additional 1,621 linear feet of 12-inch water line, as an additive alternate to accommodate future expansion.
In response to RFQ 24-18263-TF, the following proposals were opened on September 10, 2024.
Contractor
Amount
Deerwood Construction, Inc., Lubbock, Texas
$749,216.47
Utility Contractors of America, Inc., Lubbock, Texas
$826,765.00
RUTS Construction, LLC, Haslet, Texas
$957,037.00
MH Civil Constructors, Inc. Amarillo, Texas
$1,016,080.00
LA Fuller and Sons Construction, LTD. Amarillo, Texas
$1,042,909.75
The proposals were evaluated using the following criteria: 60 points for price, 30 points for contractor qualifications, and 10 points for construction time, for a maximum value of 100 points. After the proposals were evaluated by the RFP committee, the following ranking was obtained.
Contractor
Total/100 pts
Deerwood Construction, Inc., Lubbock, Texas
93.00
Utility Contractors of America, Inc., Lubbock, Texas
91.12
MH Civil Constructors, Inc. Amarillo, Texas
77.74
RUTS Construction, LLC, Haslet, Texas
75.97
LA Fuller and Sons Construction, LTD. Amarillo, Texas
75.60
Staff recommends award to the highest ranked proposer, Deerwood Construction Inc., of Lubbock, Texas, for the contract amount of $749,216.74. Included in the contract amount is an alternate requested by the Lubbock Economic Development Alliance (LEDA). The alternate is in the amount of $199,305.50 and calls for additional water infrastructure to support PLANT Agricultural Systems, a LEDA economic development project. LEDA has agreed to fully fund the alternate. Following this memo is a letter from LEDA outlining their commitment. The funding for this project is scheduled to be ratified by the LEDA Board at their September 26th Council meeting. Upon receiving the funds from LEDA a budget amendment to accept the funds will follow.
Time for substantial completion is 90 calendar days from Notice to Proceed.
Fiscal Impact
Contract 18263 for $749,216.74 is funded as follows:
• CIP 92702 East Lubbock Future Expansion will fund the base bid in the amount of $549,910.97.
• LEDA will fund the additive alternate bid in the amount of $199,305.50.
Staff/Board Recommending
Erik Rejino, Assistant City Manager Bailey Ratcliffe, P.E. Interim Division Director of Engineering/City Engineer
