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ITEM 30

City Council Memorandum Public Works & Utilities Memo No. CP24-150

Date:

June 10, 2024

To:

Mayor and Council

Thru:

Joshua H. Wright, City Manager
Andy Bass, Deputy City Manager
John Knudson, Public Works and Utilities Director
Daniel Haskins, Capital Projects Division Manager

From:

Sandra Story, Engineering Project Manager

Subject:

Professional Services Agreement No. WA2103.451, Amendment No. 4, with Jacobs Engineering Group, Inc., for the Pecos Surface Water Treatment Plant SCADA Upgrades Construction Management Services

Proposed Motion:

Move City Council award Professional Services Agreement No. WA2103.451, Amendment No. 4, to Jacobs Engineering Group, Inc., for the Pecos Surface Water Treatment Plant SCADA Upgrades Construction Management Services, increasing the agreement amount by $1,286,450.

Background/Discussion:

The Pecos Surface Water Treatment Plant (PSWTP), located at 1475 East Pecos Road, was put into service in 1989 and produces drinking water for the city's residents and businesses. The plant's automation technology, commonly called the Supervisory Control and Data Acquisition (SCADA) system, controls and monitors the PSWTP and approximately 50 remote facilities. Operational control for the water system relies heavily on automation to reliably communicate within the PSWTP and remote water facilities. Beyond system control, SCADA also captures numerous data points for system analysis and regulatory reporting. The SCADA system has approximately 3,200 inputs and outputs, otherwise known as I/O. The 2019 SCADA Master Plan identified the need to replace the outdated control system that was installed during the original plant construction with modern technologies, bringing it up to current industry standards.

On November 7, 2022, City Council approved Professional Services Agreement No. WA2103.451 with Jacobs Engineering Group in the amount of $230,295 for the PSWTP SCADA upgrades construction management services. This original agreement covered assistance with long lead time procurement items, and a subsequent Amendment No. 1 facilitated a no-cost time extension to accommodate procurement delays. Amendment No. 2 covered additional costs related to planning the construction phase of the project (also known as Guaranteed Maximum Price No. 2, or GMP-2) at a cost of $98,520, the timeline for which was subsequently extended at no cost to the city via Amendment No. 3.

Amendment No. 4 is for pre-construction assistance, construction management, inspection services, materials testing, record drawings, and maintenance of plant operations coordination and review. An additional 551 calendar days have been added, for a revised total of 1,184 calendar days to final completion, following the Notice to Proceed.

A related Construction Manager at Risk Construction Services Agreement with Archer Western Construction, LLC, for the PSWTP SCADA Upgrades GMP-2, is also scheduled for this City Council meeting.

Evaluation:

The selection process was conducted in accordance with city policy and procedure and state law for Professional Services. On November 7, 2022, City Council awarded Professional Services Agreement No. WA2103.451 to Jacobs Engineering Group, Inc., for the PSWTP SCADA Upgrades. Staff reviewed the scope of work, billing rates, and total fee for the project and determined them to be reasonable.

Fiscal Impact

Account No.

Fund Name

Program Name

Dollar Amount

CIP Funded Y/N

601.3820.6814.6WA210

Water Bond

Water Treatment Plant Improvements

$1,286,450

Attachments

Location Map

Amendment - Jacobs Engineering