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ITEM 1

City Council Memorandum Airport Memo No. CP21-152

Date:

June 10, 2024

To:

Mayor and Council

Thru:

Joshua H. Wright, City Manager
Andy Bass, Deputy City Manager
Ryan Reeves, Airport Manager
Daniel Haskins, Capital Projects Division Manager

From:

Rachel Marx, Engineer

Subject:

Construction Agreement No. AI2206.401, with Rural Electric, Inc., for the Automated Weather Observing System (AWOS) Replacement

Proposed Motion:

Move City Council award Construction Agreement No. AI2206.401 to Rural Electric, Inc., for the Automated Weather Observing System (AWOS) replacement, in an amount not to exceed $225,800.

Background/Discussion:

The Airport Weather Observing System (AWOS) at the Chandler Municipal Airport serves the flying public as a critical item for aviation safety. AWOS provides pilots data such as cloud ceiling and sky conditions, runway surface conditions, precipitation, visibility, temperature, dew point, and altimeter setting, as well as the wind speed, gusts, and wind direction. The existing AWOS equipment, installed in 2012, is nearing the end of its useful life, and the manufacturer's supply of replacement components is limited. This project will greatly reduce the ongoing maintenance costs of the aging AWOS currently installed.

The project scope of work includes the replacement of the existing AWOS with a new system that adds precipitation identification, intensity, and thunderstorm/lightning reporting (AWOS III-PT) equipment on the existing AWOS facility foundations and towers located at the Chandler Municipal Airport.

The agreement completion time is 300 calendar days following notice to proceed.

Evaluation:

Three (3) bids were opened on April 9, 2024. The bid results were as follows:

Contractor

Bid Total

Rural Electric, Inc.

$225,800.00

Pavex Corp

$244,154.00

Scenic Electric, Inc.

$298,246.00

Financial Implications:

This project is principally funded through federal and state grants. The city's local match will be $10,093.26 from the Airport Operating Fund.

Fiscal Impact

Account No.

Fund Name

Program Name

Dollar Amount

CIP Funded Y/N

417.4110.6910.0000.6AI661

Capital Grant Fund

Automated Weather Observation Syste

$215,706.74

635.4110.6910.0000.6AI661

Airport Operating Fund

Automated Weather Observation Syste

$10,927.20

Attachments

Location Map

Contract