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ITEM 18

City Council Memorandum Information Technology Memo No. N/A

Date:

June 10, 2024

To:

Mayor and Council

Thru:

Joshua H. Wright, City Manager
Dawn Lang, Deputy City Manager - CFO
Sandip Dholakia, Chief Information Officer

From:

Kerstin Nold, IT Chief Technology Officer

Subject:

Purchase of Information Technology Temporary Staffing Services

Proposed Motion:

Move City Council approve the purchase of information technology temporary staffing services, from Computer Aid, Inc., utilizing the Sourcewell Contract No. 071321-CAI, in an amount not to exceed $7,129,534, for a period of one year, beginning July 1, 2024, through June 30, 2025.

Background/Discussion:

The Information Technology (IT) Department has historically hired temporary staff to assist in special projects or backfill vacant positions by utilizing competitively solicited and awarded temporary staffing contracts. These temporary employees have specialized skills in specific technical areas which complement IT staff and work on a temporary basis for a specific assignment. This request is for temporary resources in the role of technology staffing for applications, cybersecurity, infrastructure and project manager resources for citywide project efforts. Initiatives covered under this agreement include Cybersecurity Services, Microsoft 365 Services, Network and Telecommunications Services, Infrastructure Services, Accela move to SaaS, Utility Billing and Online Payment System Replacements, Enterprise Resource Planning (ERP) Replacement, Data Services, and Web Services. The hourly rates range from $100 to $200 per hour, depending on the skill set required. The estimated duration of the assignment ranges from 6 to 18 months.

Evaluation:

Sourcewell competitively solicited and awarded a contract for managed service providers specifically for specialized IT resources. The city has a current agreement with Sourcewell allowing for the cooperative use of its contracts. The term of the Sourcewell contract is valid through September 10, 2025.

Financial Implications:

Funding for this agreement is contingent upon City Council adopting the FY 2024-25 budget.

Fiscal Impact

Account No.

Fund Name

Program Name

Dollar Amount

CIP Funded Y/N

101.1199.5219.0.0.0

General Fund

N/A

$1,873,580

101.1200.5219.0.0.0

General Fund

N/A

$1,312,354

101.1280.5219.0.0.0

General Fund

N/A

$ 894,400

625.3700.5219.0.0.0

Solid Waste Operating

N/A

$ 239,200

401.1285.5219.0.6IC088.0