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ITEM 19

City Council Memorandum Facilities and Fleet Memo No. N/A

Date:

October 14, 2024

To:

Mayor and Council

Thru:

Joshua H. Wright, City Manager
Dawn Lang, Deputy City Manager - CFO

From:

Mike Hollingsworth, Facility & Fleet Services Senior Manager

Subject:

Purchase of HVAC Equipment, Installation, and Services

Proposed Motion:

Move City Council approve the purchase of heat, ventilation, and cooling (HVAC) equipment, installation, and services, utilizing multiple vendors available under the Omnia Partners Contract No. R200403, with TDI Industries, Inc.; Contract No. R200402, with Johnson Controls, Inc.; Contract No. R200401, with Daikin Applied Americas, Inc.; and Contract No. 15-JLP-023, with Trane U.S., Inc.; and the Mohave Educational Services Cooperative Contract No. 19F-SMC-0904, with Sun Mechanical Contracting, Inc., in a combined amount not to exceed $2,535,000.

Background/Discussion:

The Buildings and Facilities Division frequently uses outside vendors for repair and maintenance of heat, ventilation, and cooling (HVAC) equipment. These agreements will provide the city with multiple contractors for scheduled, preventative and emergency HVAC repairs throughout the city. The Buildings and Facilities Division will use this agreement for emergency repairs and/or replacement of packaged units, chillers, boilers, and other related HVAC equipment. This practice will reduce the premature failure of equipment during peak demand and provide optimum energy efficiency.

In addition, the Public Works and Utilities Department will utilize this agreement for emergency repairs and/or replacement of packaged units, chillers, boilers and other related HVAC equipment at various water, wastewater and solid waste locations.

Evaluation:

Omnia Partners and Mohave Educational Services Cooperative competitively solicited and awarded contracts for HVAC equipment, installation, and services to TD Industries, Inc., Johnson Controls, Inc., Daikin Applied Americas, Inc., Trane U.S., Inc., and Sun Mechanical Contracting, Inc. The City has agreements with both Omnia Partners and Mohave Educational Services Cooperative that allow for the cooperative use of these contracts. The utilization of both of these contracts, each of which has multiple vendors available, will allow more than one project to be completed at the same time.

Fiscal Impact

Account No.

Fund Name

Program Name

Dollar Amount

CIP Funded Y/N

615.3960.5410

Wastewater Operating

N/A

$150,000

612.3960.5219

Reclaimed Water Operating

N/A

$50,000

605.3860.5410

Water Operating

N/A

$100,000

615.3900.5410

Wastewater Operating

N/A

$35,000

401.3210.6210.6BF628

General Govt Capital Proejcts

Existing City Building Reno/Repairs

$1,354,991

615.3960.5410

Wastewater Operating

N/A

$750,000

441.3210.6210.6BF628

Public Facility Bonds

Existing City Building Reno/Repairs

$95,009