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ITEM 3

City Council Memorandum Community Services Memo No. N/A

Date:

November 4, 2024

To:

Mayor and Council

Thru:

Joshua H. Wright, City Manager
Dawn Lang, Deputy City Manager - CFO
John Sefton, Community Services Director

From:

Corey Povar, Assistant Director

Subject:

Purchase of Tree Care and Maintenance Services

Proposed Motion:

Move City Council approve the purchase of tree care and maintenance services from West Coast Arborists, Inc., utilizing Maricopa County Contract No. 220273-S and City of Tempe Contract No. T24-087-01, in an amount not to exceed $100,000, for a one-year period, November 8, 2024, through November 7, 2025.

Background/Discussion:

This agreement provides for the city's continued use of tree care contractors to remove and prune trees in the park system. The Parks Division recently completed a comprehensive tree inventory project and is nearing completion of the Urban Forest Management Plan (UFMP), which details the number of trees and the recommended maintenance needs within the Parks Division's maintenance responsibility.

West Coast Arborists provides a high level of professional expertise, dedication to safety, and competitive pricing to support park maintenance needs. The ongoing use of the listed cooperative contracts with West Coast Arborists allows the Parks Division to complete a high number of tasks with the goal of reaching a proactive maintenance state for tree care in Chandler. The UFMP includes a prioritized maintenance schedule to systematically reduce risk while improving the overall health of the 15,612 trees that are inventoried.

Based on the UFMP's 5-year recommended maintenance cycle, the city anticipates the removal of 586 and pruning of 874 "Priority 1 & 2" trees within two years and the pruning of over 3,890 trees in the following three years.

Evaluation:

Maricopa County and the City of Tempe competitively solicited and awarded contracts for tree care and maintenance services. The City has current agreements with both government agencies allowing for the cooperative use of its contracts. The utilization of both of these contracts will allow for the purchase of tree care and maintenance services at competitive pricing.

Fiscal Impact

Account No.

Fund Name

Program Name

Dollar Amount

CIP Funded Y/N

101.4530.5219

General Fund

N/A

$100,000