Print Agenda Item

GARLAND
PURCHASING REPORT

City Council Regular Session Agenda

Agenda Item 2.l.

Meeting Date:

07/11/2023

Item Title:

Fleet Services Fuel Focus License, Maintenance, and Hardware Installation

Submitted By:

Garth Sanich, Director of Fleet Services

Bid Number:

0961-23

Purchase Justification:

This request is for the purchase of the license, maintenance, and hardware installation of Fuel Focus fuel dispensing software at Fleet Services. The upgraded fuel dispensing software will allow for real-time monitoring of fuel transactions and provide more accurate meter readings used to track preventative maintenance of the equipment. The software will be integrated into the existing Fleet Services database, eliminating the need to maintain separate databases.

Evaluation:

AssetWorks, LLC was awarded the existing Fleet Management Software System in 2018 and will be providing the integrated Fuel Focus System as a Sole Source. As competitive bids were not received, a Bid Recap is not included.

Award Recommendation:

Vendor

Item

Amount

AssetWorks, LLC

All

$440,356.00

TOTAL:

---------------------------
$440,356.00

Basis for Award:

Purchase Requisition #:

49500

Fiscal Impact

Total Project/Account:

$440,356 *

Expended/Encumbered to Date:

Balance:

$440,356

This Item:

$440,356

Proposed Balance:

Account #:

415-4599-2347723-9029

Fund/Dept/Project – Description and Comments:

IT Project Fund / Fuel Systems Replacement - Fuel Focus License, Maintenance and Hardware Installation

* Project budget overage will be covered with $356.00 of interest earnings from the IT Project Fund in the FY 2022-23 Revised Budget.

Fiscal Reference:

Budget Type:

Fiscal Year:

Document Location:

Budget Director Approval:

Approval Date:

06/26/2023

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

06/23/2023