Print Agenda Item

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.l.

Meeting Date:

05/21/2024

Item Title:

One (1) New Excavator for the Hinton Landfill

Submitted By:

Garth Sanich, Director of Fleet Services

Bid Number:

0950-24

Purchase Justification:

This purchase is for one (1) new Case CX220E STD LC Excavator for the Hinton Landfill.

Evaluation:

The Excavator is available from ASCO Equipment through the Sourcewell Cooperative Purchasing Contract 11723CNH. The purchase includes $79,950 in unpublished options that are being provided and installed by ASCO Equipment. As competitive bids were not received, a Bid Recap is not included.

Award Recommendation:

Vendor

Item

Amount

ASCO Equipment

All

$277,000.00

TOTAL:

$277,000.00

Basis for Award:

Cooperative Purchase

Purchase Requisition #:

51516

Fiscal Impact

Total Project/Account:

$1,253,000

Expended/Encumbered to Date (Including this Item):

$1,255,345

Proposed Balance:

$(2,345) *

Account #:

635-1609-1717600-9007

Fund/Dept/Project Description and Comments:

Landfill/Transfer Station CIP / New Landfill Equipment

* The transfer from the Landfill Sinking Fund will be increased by $2,345 for the purchase of new landfill equipment approved in the 2024 CIP.

Budget Type:

CIP

Fiscal Year:

2024

Document Location:

2024 Prop. CIP - Page 209

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

05/03/2024

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

05/03/2024