City Council Memorandum Management Services Memo No. MS 22-015
Date:
October 14, 2021
To:
Mayor and Council
Thru:
Joshua H. Wright, City Manager Dawn Lang, Deputy City Manager \ CFO
From:
Christina Pryor, Procurement & Supply Senior Manager
Subject:
Ratification of Corrected Agreement No. PW2-936-4357
Proposed Motion:
Move City Council ratify the corrected Agreement No. PW2-936-4357, with Capital Pump and Equipment, LLC; Foster Electric Motor Service, Inc.; Hennesy Mechanical Sales, LLC; James, Cooke & Hobson, Inc.; Keller Electrical Industries, LLC; KP Ventures Well Drilling & Pump Co, LLC; Layne Christensen Company; Phoenix Pumps, Inc.; Pumpman Phoenix/Scott's AZ Electric Motor Repair; Southwest Waterworks Contractors PM, LLC, dba Pumpman Waterworks; and Weber Water Resources, LLC, for water and wastewater equipment maintenance and repair services.
Background/Discussion
On June 4, 2021, City staff issued a Request for Proposal for water and wastewater equipment maintenance and repair services. Following evaluation, the Evaluation Committee recommended award to all twelve of the offerers who submitted proposals. On August 26, 2021, City Council approved the award of the Agreements.
Prior to the Council meeting, staff prepared the Agreements using a template document that had previously been saved in error containing reference to "traffic signal equipment" in Section A on page 1. As a result, eleven of the twelve Agreements attached to Item 32 on the August 26, 2021, Consent Agenda contained this error. In addition, three of the twelve Agreements also contained an error in the termination date in Section III on page 2.
The Agreements were corrected prior to being executed by the Mayor following City Council approval, however, the Agreements containing errors were attached to the Consent Agenda Item 32 that was publicly published. Ratification of the corrected Agreements by the City Council is recommended by law and requested by staff. Processes have been put in place to prevent this oversight in the future.