Resolution - Facilities Management: Consider a resolution authorizing the Mayor to execute Contract 15640, with Chapman Harvey Architects, Inc., for professional services related to the evaluation and design of building envelope systems of City-owned facilities.
Item Summary
This contract is for professional services to perform building envelope consulting services to include, in part or in whole: analysis of existing roofing system, instrumented moisture survey, roof programs, analysis of the construction documents including review of the exterior elevations, wall sections, parapets, unusual transitions, roof components, door/window details, plan details, specifications, budgeting, bidding/negotiations, quality assurance observations, project close-out and other related scopes.
Statements of Qualifications were received by 6 firms and were evaluated and based on the following criteria: Project Team Organization and Qualifications (40%), Experience on Similar Projects (20%), Project Approach (30%), Overall Responsiveness to the RFQ (10%). Maximum points are 300.
The Evaluation Committee evaluated each company and gave the following ranking:
Company
Points
Chapman Harvey, Lubbock, Texas
298
Terracon, Lubbock, Texas
283
Amtech Solutions, Dallas, Texas
271
Bluefin, LLC, Greenwood Village, Colorado
271
Walker Restoration Consultants, Dallas, Texas
270
Wiss Janney Elster Associates, Irving, Texas
269
Texas Government Code, Chapter 2254, prohibits municipalities from selecting a provider of professional services on the basis of competitive bids, and requires municipalities to award the contract on the basis of demonstrated competence and qualifications. In procuring architectural, engineering, or land surveying services, municipalities are required to first select the most highly qualified provider of services on the basis of demonstrated competence and qualifications, and then to attempt to negotiate with that provider, a contract at a fair and reasonable price.
The proposed contract will consist of three services: Schedule A - Building Envelope Analysis and Reporting; Schedule B - Schematic Design, Design Development, Construction Documents, Bidding and Construction Management; and Schedule C - Schematic Design, Design Development, Construction Documents and Construction Management.
Fiscal Impact
Funding for this project will come from the requesting department's budget. The amount of each contract will be determined by the scopes indicated above. Schedule A: $0.05 per facility square footage (minimum of $1,200) Schedule B: 6.0% of the waterproofing or roofing contract awarded to the successful contractor Schedule C: Services will be billed at the rates included in Schedule of Fees.
Staff/Board Recommending
Bill Howerton, Deputy City Manager Wesley Everett, Director of Facilities Management
