Printed Agenda

City Council Study Session

Monday, July 12, 2021
6:00 p.m.

Chandler City Council Chambers

88 E. Chicago St., Chandler, AZ

Image of Chandler Council 2021 With Names

Our Vision

We are a world-class City that provides an exceptional quality of life.

Our Brand

A safe, diverse, equitable and inclusive community that connects people, chooses innovation and inspires excellence.

Our Goals
City Council Strategic Policy Goals

1. Being the most connected City
2. Being a leader in trust and transparency
3. Maintaining fiscal sustainability
4. Attracting a range of private sector businesses
5. Fostering a contemporary culture that embraces unity
6. Being safe and beautiful

Pursuant to Resolution No. 4464 of the City of Chandler and to A.R.S. 38-431.02, notice is hereby given to the members of the Chandler City Council and to the general public that the Chandler City Council will hold a STUDY SESSION open to the public on Monday, July 12, 2021, immediately following the Regular Meeting, which begins at 6:00 p.m., in the Chandler City Council Chambers, 88 E. Chicago Street, Chandler, Arizona. One or more members of the Chandler City Council may attend this meeting by telephone.

Persons with disabilities may request a reasonable modification or communication aids and services by contacting the City Clerk's office at 480-782-2181 (711 via AZRS). Please make requests in advance as it affords the City time to accommodate the request.

Agendas are available in the Office of the City Clerk, 175 S. Arizona Avenue.

Study Session Agenda

Call to Order

Roll Call

Scheduled Public Appearances

Service Recognitions

Proclamation - Parks and Recreation Month

Consent Agenda
Items listed on the Consent Agenda may be enacted by one motion and one vote. If a discussion is required by members of the governing body, the item will be removed from the Consent Agenda for discussion and determination will be made if the item will be considered separately.

City Clerk

Board and Commission Appointments

Move City Council approve the Board and Commission appointments as recommended.

Council Focus Area(s):

City Manager

Construction Contract No. ST2016.401 with TSG Constructors, LLC, for Park and Ride Shade Canopies Phase II

Move City Council award Contract No. ST2016.401 to TSG Constructors, LLC, for Park and Ride Shade Canopies Phase II, in an amount not to exceed $230,000.

Council Focus Area(s):

Communications and Public Affairs

Agreement with Courier Graphics Corporation for Overflow Photo Copying and Printing Services

Move City Council approve Agreement No. CP2-966-4331, with Courier Graphics Corporation, for overflow photo copying and printing services, in an amount not to exceed $95,000, for the period of one year, August 1, 2021 through July 31, 2022, with the option of up to four additional one-year extensions.

Council Focus Area(s):

Purchase of Quadient DS-200i Folder Inserter

Move City Council approve the purchase of a DS-200i Folder Inserter from Quadient, Inc., utilizing the State of Arizona Contract No. ADSPO16-169901, in the amount of $65,876.00, and authorize the City Manager or designee to sign a linking agreement with Quadient, Inc.

Council Focus Area(s):

Community Services

Agreement No. CS1-967-4327, with Nutrien Ag Solutions, Inc.; SiteOne Landscape Supply, Inc.; and Rentokil North America, Inc., dba Target Specialty Products; for Fertilizers, Herbicides, and Pesticides

Move City Council approve Agreement No. CS1-967-4327, with Nutrien Ag Solutions, Inc.; SiteOne Landscape Supply, Inc.; and Rentokil North America, Inc., dba Target Specialty Products; for fertilizers, herbicides, and pesticides, in a combined amount not to exceed $289,000, for a one-year term, August 1, 2021, through July 31, 2022, with the option of up to four additional one-year extensions.

Council Focus Area(s):

Cultural Development

Agreement No. CM1-918-4296, for the Downtown Pedestrian and Wayfinding Plan

Move City Council approveAgreement No. CM1-918-4296, with J2 Engineering and Environmental Design, for the downtown pedestrian and wayfinding plan, in the amount of $65,000.

Council Focus Area(s):

Development Services

Use Permit, PLH20-0057, The Oasis/El Oasis

Move City Council approve Use Permit, PLH20-0057, The Oasis/El Oasis, located at 482 E. Erie Street, approximately one quarter of a mile north of the northwest corner of Chandler Boulevard and Hamilton Street, subject to the conditions recommended by Planning and Zoning Commission.

Council Focus Area(s):

Preliminary Development Plan, PLH21-0009, Phoenician Medical Center (Staff Requests Continuance to the September 23, 2021, City Council Meeting.)

Move City Council continue PLH21-0009, Phoenician Medical Center, located approximately one quarter of a mile north of the northeast corner of Ray and Alma School roads, to the September 23, 2021, City Council Meeting, as recommended by Planning and Zoning Commission.

Council Focus Area(s):

Economic Development

Greater Phoenix Economic Council (GPEC) Agreement for Fiscal Year 2021-22

Move City Council approve the Fiscal Year (FY) 2021-22 agreement with the Greater Phoenix Economic Council (GPEC) for regional economic development services, in the amount of $133,204, for the period of July 1, 2021, through June 30, 2022.

Council Focus Area(s):

Information Technology

10.

Purchase of SolarWinds Software Annual Maintenance

Move City Council approve the purchase of SolarWinds software annual maintenance, from SHI International, utilizing the Omnia Partners Contract No. 2018011-02, in the amount of $73,658.

Council Focus Area(s):

Management Services

11.

Agreement No. MS8-946-3817, Amendment No. 3, for Lockbox Services

Move City Council approve Agreement No. MS8-946-3817, Amendment No. 3, with JPMorgan Chase Bank, N.A., for lockbox services, in the amount of $68,500, for the period of August 1, 2021, through July 31, 2022.

Council Focus Area(s):

12.

License Series 10, Beer and Wine Store Liquor License Application for ARC Projects, LLC, DBA Kwik Mart.

Move for recommendation to the State Department of Liquor Licenses and Control for approval of the State Liquor Job No. 150386, a Series 10, Beer and Wine Store, for Claudia Patricia Lazo, Agent, ARC Projects, LLC, DBA Kwik Mart, located at 600 W. Galveston Street, and approval of the City of Chandler, Series 10, Beer and Wine Store Liquor License No. 301112.

Council Focus Area(s):

13.

New License Series 10, Beer and Wine Store Liquor License Application for Burst Of Butterflies Art Studio, LLC, DBA Next Door Novelties

Move for recommendation to the State Department of Liquor Licenses and Control for approval of the State Liquor Job No. 151408, a Series 10, Beer and Wine Store Liquor License, for Jeffrey Craig Miller, Agent, Burst Of Butterflies Art Studio, LLC, DBA Next Door Novelties, located at 135 W. Boston Street, and approval of the City of Chandler, Series 10, Beer and Wine Store Liquor License No. 301171.

Council Focus Area(s):

14.

License Series 12, Restaurant Liquor License Application for Ocotillo Four Investments, LLC, DBA Manuel's Mexican Food Restaurant Ocotillo

Move for recommendation to the State Department of Liquor Licenses and Control for approval of the State Liquor Job No. 151456, a Series 12, Restaurant Liquor License, for David Anthony Salazar, Agent, Ocotillo Four Investments, LLC, DBA Manuel's Mexican Food Restaurant Ocotillo, located at 4210 S. Arizona Avenue, and approval of the City of Chandler, Series 12, Restaurant Liquor License No. 301088.

Council Focus Area(s):

15.

New License Series 12, Restaurant Liquor License Application for Cooper's Hawk Scottsdale, LLC, DBA Cooper's Hawk Winery & Restaurant

Move for recommendation to the State Department of Liquor Licenses and Control for approval of the State Liquor Job No 151129, a Series 12, Restaurant Liquor License, for Jeffrey Craig Miller, Agent, Cooper's Hawk Scottsdale, LLC, DBA Cooper's Hawk Winery & Restaurant, located at 3325 W. Chandler Boulevard, and approval of the City of Chandler Series 12, Restaurant Liquor License No. 301185.

Council Focus Area(s):

16.

New License Series 7, Beer and Wine Bar Liquor License Application for Cooper's Hawk Scottsdale, LLC, DBA Cooper's Hawk Winery & Restaurant

Move for recommendation to the State Department of Liquor Licenses and Control for approval of the State Liquor Job No. 151130, a Series 7, Beer and Wine Bar Liquor License, for Jeffrey Craig Miller, Agent, Cooper's Hawk Scottsdale, LLC, DBA Cooper's Hawk Winery & Restaurant, located at 3325 W. Chandler Boulevard, and approval of the City of Chandler Series 7, Beer and Wine Bar Liquor License No. 301185.

Council Focus Area(s):

17.

License Series 9, Liquor Store Liquor License Application for Circle K Stores, Inc., DBA Circle K Store #6651

Move for recommendation to the State Department of Liquor Licenses and Control for approval of the State Liquor Job No. 09070200, a Series 9, Liquor Store Liquor License, for Kim Kenneth Kwiatkowski, Agent, Circle K Stores, Inc., DBA Circle K Store #6651. This license application reflects a change in liquor license series from a Series 10, Beer & Wine Store Liquor License to a Series 9, Liquor Store Liquor License, located at 1010 E. Chandler Boulevard, and approval of the City of Chandler, Series 9, Liquor Store Liquor License No. 52488.

Council Focus Area(s):

18.

Claims Report for the Quarter Ended June 30, 2021

Move to accept the claims report for the quarter ending June 30, 2021.

Council Focus Area(s):

Mayor and Council

19.

Appointment of City Magistrate and Employee Agreement

Move City Council appoint Michelle Lue Sang as City Magistrate and approve an Employment Agreement for the term of August 2, 2021, through August 1, 2023, with an annual base salary of $170,881.08 for the first year, and $176,007.51 for the second year.

Neighborhood Resources

20.

Resolution No. 5497, Amending the Program Year 2019-2020 Annual Action Plan and Submitting Substantial Amendment #2 to the United States Department of Housing and Urban Development for its Consideration in Order to Receive Funding Under the Coronavirus Aid, Relief, and Economic Security Act

Move for City Council to pass and adopt Resolution No. 5497, amending the Program Year (PY) 2019-2020 Annual Action Plan and submitting Substantial Amendment #2 to the United States Department of Housing and Urban Development (HUD) for its consideration in order to receive funding under the Coronavirus Aid, Relief, and Economic Security (CARES) Act; and approving and authorizing the Acting City Manager or his designee to submit Substantial Amendment #2 to HUD, allocate Community Development Block Grant Coronavirus Funds - Tranche 3 (CDBG-CV3) to prevent, prepare for, and respond to the Coronavirus, and execute all sub-recipient contracts.

Council Focus Area(s):

21.

Resolution No. 5498, Authorizing an Amendment to the Agreement for Services Among Maricopa County Administered by its Human Services Department, Affordable Rental Movement (A.R.M.) of Save the Family Foundation of Arizona, a Community Housing Development Organization (CHDO) and the City of Chandler, for the Acquisition and Rehabilitation of One (1) Single-Family Home in Chandler That Will be Leased to Eligible Low-Income Individuals and Families Using Program Year 2020–2021 HOME Investment Partnerships (HOME) CHDO Funds

Move City Council pass and adopt Resolution No. 5498, authorizing an amendment to the Agreement for services among Maricopa County administered by its Human Services Department, Affordable Rental Movement (A.R.M.) of Save the Family Foundation of Arizona, a Community Housing Development Organization (CHDO) and the City of Chandler, for the acquisition and rehabilitation of one (1) single-family home in Chandler that will be leased to eligible low-income individuals and families using Program Year 2020–2021 HOME Investment Partnerships (HOME) CHDO funds in the amount of $208,913; and authorizing the Acting City Manager or his designee to sign the amendment and all related documents on behalf of the City of Chandler.

Council Focus Area(s):

22.

Resolution No. 5499, Approving an Intergovernmental Agreement (IGA) Between Maricopa County Administered by its Human Services Department, Newtown Community Development Corporation, a Community Housing Development Organization (CHDO) and the City of Chandler, for the Acquisition and Rehabilitation of Two (2) Single-Family Homes in Chandler to Create Homeownership Opportunities for Eligible Low-Income Households Using Program Year 2020–2021 HOME Investment Partnerships (HOME) CHDO Funds

Move City Council pass and adopt Resolution No. 5499, approving an Intergovernmental Agreement (IGA) between Maricopa County administered by its Human Services Department, Newtown Community Development Corporation, a Community Housing Development Organization (CHDO) and the City of Chandler, for the acquisition and rehabilitation of two (2) single-family homes in Chandler to create homeownership opportunities for eligible low-income households using Program Year 2020–2021 HOME Investment Partnerships (HOME) CHDO funds in the amount of $212,987; and authorizing the Acting City Manager or his designee to sign the agreement and all related documents on behalf of the City of Chandler.

Council Focus Area(s):

Public Works and Utilities

23.

Agreement No. SW0-910-4176, Amendment No. 1, with Allied Waste Transportation, Inc., dba Republic Services, Inc., for City Facilities Refuse Collection

Move City Council approve Agreement No. SW0-910-4176, Amendment No. 1, with Allied Waste Transportation, Inc., dba Republic Services, Inc., for City Facilities Refuse Collection, in an amount not to exceed $87,495.42, for a one-year period, August 1, 2021, through July 31, 2022.

Council Focus Area(s):

24.

Purchase of Variable Frequency Drive Replacement and Installation Services

Move City Council approve the purchase of variable frequency drive replacement and installation services from Keller Electrical Industries, Inc., utilizing the City of Mesa Contract No. 2020112, in an amount not to exceed $375,000, and authorize the City Manager or designee to sign a linking agreement with Keller Electrical Industries, Inc.

Council Focus Area(s):

25.

Construction Contract No. WA1912.401, with Haydon Companies, LLC, for the Water Main Replacements

Move City Council award Construction Contract No. WA1912.401 to Haydon Companies, LLC, for the Water Main Replacements, in an amount not to exceed $6,442,188.

Council Focus Area(s):

26.

Professional Services Agreement No. WA1912.271, with GHD, Inc., for the Water Main Replacements Post Design Services

Move City Council award Professional Services Agreement No. WA1912.271 to GHD, Inc., for the Water Main Replacements Post Design Services, in an amount not to exceed $103,553.

Council Focus Area(s):

27.

Professional Services Agreement No. WA1912.451, with Entellus, Inc., for the Water Main Replacements Construction Management Services

Move City Council award Professional Services Agreement No. WA1912.451, to Entellus, Inc., for the Water Main Replacements Construction Management Services, in an amount not to exceed $688,415.17.

Council Focus Area(s):

28.

Pre-Construction Services Construction Manager at Risk Contract No. WW1901.252, with McCarthy Building Companies, Inc., for the Reclaimed Water Interconnect Facility

Move City Council award Pre-Construction Services Construction Manager at Risk Contract No. WW1901.252, to McCarthy Building Companies, Inc., for the Reclaimed Water Interconnect Facility, in an amount not to exceed $274,521.

Council Focus Area(s):

29.

Professional Services Agreement No. WW1901.452, with Wilson Engineers, LLC, for the Water Reclamation Facility Improvements Construction Management Services

Move City Council award Professional Services Agreement No. WW1901.452, to Wilson Engineers, LLC, for the Water Reclamation Facility Improvements Construction Management Services, in an amount not to exceed $4,776,670.

Council Focus Area(s):

30.

Construction Manager at Risk Contract No. WW1901.401, Change Order No. 1, GMP-2, with McCarthy Building Companies, Inc., for the Water Reclamation Facility Improvements

Move City Council award Construction Manager at Risk Contract No. WW1901.401, Change Order No. 1, GMP-2, to McCarthy Building Companies, Inc., for the Water Reclamation Facility Improvements, in an amount not to exceed $38,552,248.

Council Focus Area(s):

31.

Project Agreement No. WW2001.401, with PCL Construction, Pursuant to Job Order Contract No. JOC1915.401, for the Ocotillo Brine Reduction Facility Polymer Storage Buildings

Move City Council award Project Agreement No. WW2001.401, to PCL Construction, Pursuant to Job Order Contract No. JOC1915.401, for the Ocotillo Brine Reduction Facility Polymer Storage Buildings, in an amount not to exceed $1,088,440.13.

Council Focus Area(s):

32.

Professional Services Agreement No. WW2001.451, with Hazen and Sawyer, P.C., for the Ocotillo Brine Reduction Facility Polymer Storage Buildings Construction Management Services

Move City Council award Professional Services Agreement No. WW2001.451 to Hazen and Sawyer, P.C., for the Ocotillo Brine Reduction Facility Polymer Storage Buildings Construction Management Services, in an amount not to exceed $86,270.

Council Focus Area(s):

33.

Professional Services Agreement No. WA2103.201, with Jacobs Engineering Group, Inc., for the Pecos Surface Water Treatment Plant SCADA Upgrade Design Services

Move City Council award Professional Services Agreement No. WA2103.201, to Jacobs Engineering Group, Inc., for the Pecos Surface Water Treatment Plant SCADA Upgrade Design Services, in an amount not to exceed $4,142,272.

Council Focus Area(s):

34.

Construction Manager at Risk Contract No. WA2008.401 GMP1, with Achen-Gardner Construction, LLC, for the Loop 101 and 202 Freeway Waterline Rehabilitation

Move City Council award Construction Manager at Risk Contract No. WA2008.401 GMP1, to Achen Gardner Construction, LLC, for the Loop 101 and 202 Freeway Waterline Rehabilitation, in an amount not to exceed $2,333,877.75.

Council Focus Area(s):

35.

Agreement No. PW1-745-4336, with Vincon Engineering Construction, LLC, for Right-of-Way Repairs

Move City Council approve Agreement No. PW1-745-4336, with Vincon Engineering Construction, LLC, for right-of-way repairs, in an amount not to exceed $120,000, for a one-year period, August 1, 2021, through July 31, 2022, with the option of up to four (4) additional one-year extensions.

Council Focus Area(s):

Public Hearing

36.

Annexation Public Hearing, Approximately 3.8 Acres located West of the Southwest corner of Willis and McQueen roads
1. Open Public Hearing
2. Staff Presentation
3. Council Discussion
4. Discussion from the Audience
5. Close Public Hearing

Council Focus Area(s):

Informational

37.

Study Session and Regular Minutes of June 2, 2021, Planning and Zoning Commission

Council Focus Area(s):

38.

Special Event Liquor Licenses and Temporary and Permanent Extensions of Liquor License Premises Administratively Approved.

Council Focus Area(s):

Adjourn