Printed Agenda

City Council Study Session

Monday, October 14, 2024
6:00 p.m.

Chandler City Council Chambers

88 E. Chicago St., Chandler, AZ

Our Vision

We are a world class City that provides an exceptional quality of life.

Our Brand

A safe, diverse, equitable and inclusive community that connects people, chooses innovation and inspires excellence.

Innovative Focus

Innovation is the lifeblood of our community. The introduction of new ideas and methods is rooted in Chandler's culture and heritage. This thread of innovation embodies how we connect, plan and serve our city to be a contemporary, financially responsible and safe place to live and work.

Pursuant to Resolution No. 4464 of the City of Chandler and to A.R.S. 38-431.02, notice is hereby given to the members of the Chandler City Council and to the general public that the Chandler City Council will hold a STUDY SESSION open to the public on Monday, October 14, 2024, immediately following the Regular Meeting which begins at 6:00 p.m., in the Chandler City Council Chambers, 88 E. Chicago Street, Chandler, Arizona. One or more members of the Chandler City Council may attend this meeting by telephone.

Persons with disabilities may request a reasonable modification or communication aids and services by contacting the City Clerk's office at 480-782-2181 (711 via AZRS). Please make requests in advance as it affords the City time to accommodate the request. Agendas are available in the Office of the City Clerk, 175 S. Arizona Avenue.

Study Session Agenda

Call to Order

Roll Call

Consent Agenda
Items listed on the Consent Agenda may be enacted by one motion and one vote. If a discussion is required by members of the governing body, the item will be removed from the Consent Agenda for discussion and determination will be made if the item will be considered separately.

Airport

Professional Services Agreement No. AI2501.201, with Dibble & Associates Consulting Engineers, Inc., for Hangar Area Pavement Reconstruction Design Services

Move City Council award Professional Services Agreement No. AI2501.201 to Dibble & Associates Consulting Engineers, Inc., for the Hangar Area Pavement Reconstruction Design Services, for an amount not to exceed $328,578.

Council Focus Area(s):

City Clerk

Resolution No. 5845, Setting the 2025 City Council Regular Meeting Schedule

Move City Council pass and adopt Resolution No. 5845, setting the 2025 City Council Regular Meeting Schedule.

Boards and Commissions Member Appointments

Move City Council approve the Board and Commission appointments as recommended.

Community Services

Agreement No. CS4-988-4668, Amendment No. 1, for Park Mowing Services

Move City Council approve Agreement No. CS4-988-4668, Amendment No. 1, for Park Mowing Services, with Artistic Land Management, Inc., in an amount not to exceed $628,950.20, for a one-year term, November 1, 2024, through October 31, 2025.

Council Focus Area(s):

Agreement No. CS4-988-4669, Amendment No. 1, for Park Herbicide Application Services

Move City Council approve Agreement No. CS4-988-4669, Amendment No. 1, for park herbicide application services, with BrightView Landscape Services, Inc., in an amount not to exceed $320,798.77, for a one-year term, November 1, 2024, through October 31, 2025.

Council Focus Area(s):

Purchase of Furniture for Tumbleweed Recreation Center (TRC) Expansion

Move City Council approve the purchase of furniture for Tumbleweed Recreation Center (TRC) expansion, utilizing the State of Arizona Contract No. CTR067414, with Wist Office Products, in an amount not to exceed $149,546.35.

Council Focus Area(s):

Sole Source Purchase of Pool Filters

Move City Council approve the sole source purchase of pool filters, from Aquatic Environmental Systems, Inc., an Aquafinity Company, in an amount not to exceed $221,681.55.

Council Focus Area(s):

Cultural Development

Purchase of Downtown Wayfinding Signage - Phase 1

Move City Council approve the purchase of downtown wayfinding signage, from YESCO, LLC, utilizing the City of Peoria Contract No. P19-0079, in the amount of $167,574.

Council Focus Area(s):

Development Services

Introduction and Tentative Adoption of Ordinance No. 5110 Rezoning, Preliminary Development Plan, and Preliminary Plat, PLH24-0001/PLT24-0001, Toll Brothers Uptown, Located Approximately 1/4 Mile North of the Northeast Corner of Arizona Avenue and Warner Road

Rezoning
Move City Council introduce and tentatively adopt Ordinance No. 5110 approving PLH24-0001 Toll Brothers Uptown, Rezoning from Regional Commercial (C-3) to Planned Area Development (PAD) for multi-family residential, subject to the conditions as recommended by Planning and Zoning Commission.

Preliminary Development Plan
Move City Council approve Preliminary Development Plan PLH24-0001 Toll Brothers Uptown for site layout and building architecture, subject to the conditions as recommended by Planning and Zoning Commission.

Preliminary Plat
Move City Council approve Preliminary PLT24-0001 Toll Brothers Uptown, subject to the conditions recommended by Planning and Zoning Commission.

Council Focus Area(s):

10.

Introduction and Tentative Adoption of Ordinance No. 5112, Rezoning and Preliminary Development Plan, PLH24-0023 The District Downtown, Located at the Northwest Corner Arizona Avenue and the Loop 202 SanTan Freeway

Rezoning
Move City Council introduce and tentatively adopt Ordinance No. 5112 approving PLH24-0023 The District Downtown, Rezoning from PAD for mixed use including multi-family, office, and commercial uses permitted under the Community Commercial District (C-2) to PAD for mixed use including multi-family, office, and commercial uses permitted under the Community Commercial District (C-2) and automobile and truck sales with a Mid-Rise Overlay allowing for heights up to 120 feet, subject to the conditions as recommended by Planning and Zoning Commission.

Preliminary Development Plan
Move City Council approve Preliminary Development Plan PLH24-0023 The District Downtown for site layout and conceptual building architecture, subject to the conditions as recommended by Planning and Zoning Commission.

Council Focus Area(s):

11.

Resolution No. 5841, Authorizing a License Agreement between Cablevision Lightpath, LLC, and the City of Chandler for the Use of Public Property for the Establishment of Class 4 and Class 5 Telecommunications Systems

Move City Council pass and adopt Resolution No. 5841, authorizing the Mayor to execute the license agreement between Cablevision Lightpath, LLC, and the City of Chandler for the use of facilities in the city's rights-of-way and public places to establish Class 4 and Class 5 Telecommunications Systems, and authorizing the City Manager or designee to execute other documents as needed to give effect to the agreement.

Council Focus Area(s):

12.

Resolution No. 5844, Authorizing an Amended and Restated License Agreement between Crown Castle Fiber, LLC, and the City of Chandler for the Use of Public Property for the Establishment of Class 4 and Class 5 Telecommunications Systems

Move City Council pass and adopt Resolution No. 5844, authorizing the Mayor to execute the amended and restated license agreement between Crown Castle Fiber, LLC, and the City of Chandler for the use of facilities in the city's rights-of-way and public places to establish Class 4 and Class 5 Telecommunications Systems, and authorizing the City Manager or designee to execute other documents as needed to give effect to the agreement.

Council Focus Area(s):

13.

Preliminary Development Plan, PLH22-0024 Cornerstone Ranch, 3999 S. Dobson Road, Located at the Northeast Corner of Dobson Road and Ocotillo Road

Move City Council approve Preliminary Development Plan PLH22-0024 Cornerstone Ranch, for modifications to existing signage, subject to the conditions as recommended by Planning and Zoning Commission.

Council Focus Area(s):

14.

Agreement No. DS5-918-4808, General Plan Update and Comprehensive Housing Plan

Move City Council approve Agreement No. DS5-918-4808, with Logan Simpson Design, Inc., for the General Plan Update and Comprehensive Housing Plan, in the amount of $525,000.

Council Focus Area(s):

15.

Professional Services Agreement No. DS2402.201, with Greenlight Traffic Engineering, for the Traffic Signal at Gilbert Road and Amanda Boulevard Design Services

Move City Council award Professional Services Agreement No. DS2402.201 to Greenlight Traffic Engineering, for the Traffic Signal at Gilbert Road and Amanda Boulevard Design Services, in an amount not to exceed $115,622.46.

Council Focus Area(s):

16.

Use Permit PLH24-0018, Pecos & McQueen Storage, Located at the Southeast Corner of Pecos and McQueen Roads

Move City Council approve Use Permit PLH24-0018, Pecos & McQueen Storage, allowing storage facility uses on the property, subject to the conditions recommended by Planning and Zoning Commission.

Council Focus Area(s):

17.

Entertainment Use Permit PLH24-0022 The Mexicano, 3095 W Chandler Boulevard, Generally Located at the Southwest Corner of Chandler Boulevard and Price Road

Move City Council approve Entertainment Use Permit PLH24-0022 The Mexicano to allow live indoor and outdoor entertainment, speakers and television screens, subject to the conditions recommended by Planning and Zoning Commission.

Council Focus Area(s):

Facilities and Fleet

18.

Agreement No. BF2-912-4485, Amendment No. 2, with ASR Construction Group, LLC; Crawford Mechanical Services, LLC; FPS Civil, LLC; DMS Companies, Inc., dba Hernandez Companies; Kowalski Construction, Inc.; MGC Contractors, Inc.; and Nickle Contracting, LLC, for General Building Maintenance Services

Move City Council approve Agreement No. BF2-912-4485, Amendment No. 2, with ASR Construction Group, LLC; Crawford Mechanical Services, LLC; FPS Civil, LLC; DMS Companies, Inc., dba HernandezCompanies; Kowalski Construction, Inc.; MGC Contractors, Inc.; and Nickle Contracting, LLC, for general building maintenance services, in an amount not to exceed $3,205,000, for a period of one year, beginning September 1, 2024, through August 31, 2025.

Council Focus Area(s):

19.

Purchase of HVAC Equipment, Installation, and Services

Move City Council approve the purchase of heat, ventilation, and cooling (HVAC) equipment, installation, and services, utilizing multiple vendors available under the Omnia Partners Contract No. R200403, with TDI Industries, Inc.; Contract No. R200402, with Johnson Controls, Inc.; Contract No. R200401, with Daikin Applied Americas, Inc.; and Contract No. 15-JLP-023, with Trane U.S., Inc.; and the Mohave Educational Services Cooperative Contract No. 19F-SMC-0904, with Sun Mechanical Contracting, Inc., in a combined amount not to exceed $2,535,000.

Council Focus Area(s):

20.

Purchase of Maintenance, Repairs and Purchase of Doors, Locking Systems, Door Hardware, and Operable Walls

Move City Council approve the utilization of the Mohave Educational Services Cooperative Contract No. 21H-DHP-0917, for maintenance, repairs, and purchase of bay doors, locking systems, door hardware, and operable walls, from DH Pace Company, Inc., in an amount not to exceed $380,000, for the period of one year, September 17, 2024, through September 16, 2025.

Council Focus Area(s):

21.

Purchase of Access Controls and Security Equipment

Move City Council approve the purchase of access controls and security equipment, from APL Access & Security, Inc., utilizing the State of Arizona Contract No. CTR056377, in an amount not to exceed $825,000.

Council Focus Area(s):

22.

Purchase of Vehicles and Upfitting

Move City Council approve the purchase of vehicles and upfitting, using multiple vendors under State of Arizona contracts, in a combined amount not to exceed $4,314,940.

Council Focus Area(s):

Human Resources

23.

Resolution No. 5840, Renewal Request to Industrial Commission of Arizona for Continued Exemption from Requirement to Post Security for Self-Insured Workers' Compensation Program

Move City Council pass and adopt Resolution No. 5840, renewing the request to the Industrial Commission of Arizona for continued exemption from the requirement to post security for the Self-Insurance Workers' Compensation Program.

24.

Agreement No. 4046, Calendar Year 2025 Amendment, with Anthem Life Insurance Company, for Public Safety Personnel Long-Term Disability Insurance

Move City Council approve Agreement No. 4046, Calendar Year 2025 Amendment, with Anthem Life Insurance Company, for public safety personnel long-term disability insurance, in an amount not to exceed $200,000, for the period of one year, beginning January 1, 2025, through December 31, 2025, and authorize the City Manager or designee to extend the Agreement for an additional year, beginning January 1, 2026, through December 31, 2026 (CY2024), subject to the same terms and conditions.

25.

Agreement No. 4802, Employee Benefits Consulting Services

Move City Council approve Agreement No. 4802, with The Segal Company (Western States), Inc., for employee benefits consulting services, in an amount not to exceed $120,000, for the period of one year, beginning January 1, 2025, through December 31, 2025, with the option of up to four one-year extensions.

Management Services

26.

Resolution No. 5838 Authorizing the Submittal of a Pass-Through Gaming Tribal Revenue Sharing Grant Application From Dignity Health Foundation on Behalf of Salt River Pima-Maricopa Indian Community

Move City Council pass and adopt Resolution No. 5838 approving an intergovernmental agreement between the Salt River Pima-Maricopa Indian Community and the City of Chandler for the distribution of a pass-through Indian gaming revenue sharing grant in the amount of $50,000 to Dignity Health Foundation-East Valley; and authorizing submission of a related pass-through grant application for Post-Hospitalization Services at Dignity Health East Valley for Uninsured/Underinsured Hospital Patients in the East Valley.

Council Focus Area(s):

27.

License Series 12, Restaurant Liquor License Application for Jeffrey Craig Miller, Agent, Phoenix Food Junction, LLC, DBA Honest Indian Restaurant

Move for recommendation to the State Department of Liquor Licenses and Control for approval of the State Liquor Job No. 307042, a Series 12, Restaurant Liquor License, for Jeffrey Craig Miller, Agent, Phoenix Food Junction, LLC, DBA Honest Indian Restaurant, located at 1050 W. Ray Road, and approval of the City of Chandler, Series 12, Restaurant Liquor License No. 308108.

Council Focus Area(s):

28.

License Series 12, Restaurant Liquor License Application for Theresa June Morse, Agent, Quik Burrito 3, LLC, DBA Maskadores Taco Shop

Move for recommendation to the State Department of Liquor Licenses and Control for approval of the State Liquor Job No. 305733, a Series 12, Restaurant Liquor License, for Theresa June Morse, Agent, Quik Burrito 3, LLC, DBA Maskadores Taco Shop, located at 2100 W. Chandler Boulevard, Suite 38, and approval of the City of Chandler, Series 12, Restaurant Liquor License No. 308099.

Council Focus Area(s):

29.

License Series 12, Restaurant Liquor License Application for Jeffrey Craig Miller, Agent, Chandler Spitz, LLC, DBA Spitz Mediterranean

Move for recommendation to the State Department of Liquor Licenses and Control for approval of the State Liquor Job No. 306182, a Series 12, Restaurant Liquor License, for Jeffrey Craig Miller, Agent, Chandler Spitz, LLC, DBA Spitz Mediterranean, located at 301 S. Arizona Avenue, Suite 2, and approval of the City of Chandler, Series 12, Restaurant Liquor License No. 308080.

Council Focus Area(s):

30.

License Series 12, Restaurant Liquor License Application for Jeffrey Craig Miller, Agent, Hop Brewery, LLC, DBA Brews Taphouse

Move for recommendation to the State Department of Liquor Licenses and Control for approval of the State Liquor Job No. 303548, a Series 12, Restaurant Liquor License, for Jeffrey Craig Miller, Agent, Hop Brewery, LLC, DBA Brews Taphouse, located at 5055 W. Ray Road, Suite 2, and approval of the City of Chandler, Series 12, Restaurant Liquor License No. 166927.

Council Focus Area(s):

31.

New License Series 10, Beer and Wine Store Liquor License Application for Jared Michael Repinski, Agent, Gather 336, LLC, DBA George & Gather Market

Move for recommendation to the State Department of Liquor Licenses and Control for approval of the State Liquor Job No. 305465, a Series 10, Beer and Wine Store Liquor License, for Jared Michael Repinski, Agent, Gather 336, LLC, DBA George & Gather Market, located at 336 S. Washington Street, Suite 1, and approval of the City of Chandler, Series 10, Beer and Wine Store Liquor License No. 308052.

Council Focus Area(s):

32.

New License Series 12, Restaurant Liquor License Application for Jared Michael Repinski, Agent, Gather 336, LLC, DBA George & Gather

Move for recommendation to the State Department of Liquor Licenses and Control for approval of the State Liquor Job No. 305467, a Series 12, Restaurant Liquor License, for Jared Michael Repinski, Agent, Gather 336, LLC, DBA George & Gather, located at 336 S. Washington Street, Suite 3, and approval of the City of Chandler, Series 12, Restaurant Liquor License No. 308051.

Council Focus Area(s):

33.

License Series 12, Restaurant Liquor License Application for Larry Warren White, Jr., Agent, Warren's Supper Club, LLC, DBA Warren's Supper Club

Move for recommendation to the State Department of Liquor Licenses and Control for approval of the State Liquor Job No. 281651, a Series 12, Restaurant Liquor License, for Larry Warren White, Jr., Agent, Warren's Supper Club, LLC, DBA Warren's Supper Club, located at 1040 N. 54th Street, and approval of the City of Chandler, Series 12, Restaurant Liquor License No. 307989.

Council Focus Area(s):

Neighborhood Resources

34.

Agreement No. 4638, Amendment No. 1, for Temporary Accommodation Services

Move City Council approve Agreement No. 4638, Amendment No. 1, with GAJANAN, LLC, for temporary accommodation services, in an amount not to exceed $600,000, for the period of one year, beginning October 1, 2024, through September 30, 2025.

Council Focus Area(s):

Police Department

35.

Agreement No. 4856 for Health Screening Services for the Police Department

Move City Council approve Agreement No. 4856, with JS MD Sigma, PLLC, for health screening services for the Police Department, in an amount not to exceed $108,000, for the period of one year, beginning November 1, 2024, through October 31, 2025, with the option of up to four one-year extensions.

Council Focus Area(s):

Public Works and Utilities

36.

Resolution No. 5842 Authorizing the Acquisition of Temporary Construction Easements Required for the Kyrene Branch and Highline Canal Shared Use Path Project

Move City Council pass and adopt Resolution No. 5842 authorizing the acquisition of temporary construction easements required for the Kyrene Branch and Highline Canal Shared Use Path Project No. TP2202; authorizing the city's real estate administrator to sign the purchase agreement and any other documents necessary to facilitate the acquisition; authorizing eminent domain proceedings as needed to acquire said real property, and obtain immediate possession thereof; and, relocation assistance as may be required by law.

Council Focus Area(s):

37.

Approval of a Settlement with 13012 E. Chandler Heights, LLC, for the Acquisition of Road Right of Way, a Temporary Construction Easement, Drainage Easements, and Easements for Roosevelt Water Conservation District to Relocate their Irrigation Facilities and Improvements Required for the Chandler Heights Road Improvement Project from McQueen Road to Gilbert Road

Move City Council approve a settlement with 13012 E. Chandler Heights, LLC, in the amount of Three Hundred Thousand and no/100ths dollars ($300,000.00) plus required statutory interest, for acquisition of road right-of-way, a temporary construction easement, drainage easements, easement for Roosevelt Water Conservation District required to relocate their facilities and improvements required for the Chandler Heights Road Improvement project from McQueen Road to Gilbert Road.

Council Focus Area(s):

38.

Agreement No. WW0-885-4192, Amendment No. 4, with Carbon Activated Corporation, for Activated Carbon

Move City Council approve Agreement No. WW0-885-4192, Amendment No. 4, with Carbon Activated Corporation, for activated carbon, in an amount not to exceed $960,000, for a one-year period, October 1, 2024, through September 30, 2025.

Council Focus Area(s):

39.

Agreement No. PW5-885-4805, with Univar Solutions USA, LLC, for Aluminum Chlorohydrate

Move City Council approve Agreement No. PW5-885-4805, with Univar Solutions USA, LLC, for Aluminum Chlorohydrate, in an amount not to exceed $130,000, for a one-year period, November 1, 2024, through October 31, 2025, with the option of up to four additional one-year extensions.

Council Focus Area(s):

40.

Agreement No. 4831, with Tetra Tech, Inc., for the Paseo Vista Recreation Area and Landfill Environmental Consulting Services

Move City Council approve Agreement No. 4831, with Tetra Tech, Inc., for the Paseo Vista Recreation Area and Landfill Environmental Consulting Services, in an amount not to exceed $200,000, for a one-year period, November 1, 2024, through October 31, 2025, with the option of up to four one-year extensions.

Council Focus Area(s):

41.

Professional Services Agreement No. ST1804.451, with Consultant Engineering, Inc., for the Chandler Heights – Gilbert Road to Val Vista Drive Construction Management Services

Move City Council award Professional Services Agreement No. ST1804.451, to Consultant Engineering, Inc., for the Chandler Heights Road Improvements – Gilbert Road to Val Vista Drive Construction Management Services, in an amount not to exceed $1,035,646.10.

Council Focus Area(s):

42.

Construction Agreement No. ST1804.401 with Sunland Asphalt & Construction, LLC, for the Chandler Heights Road Improvements – Gilbert Road to Val Vista Drive

Move City Council award Construction Agreement No. ST1804.401, to Sunland Asphalt & Construction, LLC, for the Chandler Heights Road Improvements – Gilbert Road to Val Vista Drive, in an amount not to exceed $9,784,943.

Council Focus Area(s):

43.

Construction Manager at Risk (CMAR) Pre-Construction Services Agreement No. WA2203.251, with Achen-Gardner Construction, LLC, for Water Main Replacements

Move City Council award CMAR Pre-Construction Services Agreement No. WA2203.251, to Achen-Gardner Construction, LLC, for Water Main Replacements, in an amount not to exceed $249,641.04.

Council Focus Area(s):

44.

Construction Manager at Risk Construction Services Agreement No. WA2105.402, with PCL Construction, Inc., for the Water Facilities Optimization Improvements - Frye Road Water Production Facility Rehabilitation

Move City Council award CMAR Construction Services Agreement No. WA2105.402, to PCL Construction, Inc., for the Water Facilities Optimization Improvements - Frye Road Water Production Facility Rehabilitation, in an amount not to exceed $3,849,574.

Council Focus Area(s):

45.

Construction Agreement No. ST2101.401, Change Order No. 4, with Achen-Gardner Construction, LLC, for the Detroit Basin/Gazelle Meadows Park Storm System & Associated Improvements

Move City Council award Agreement No. ST2101.401, Change Order No. 4, to Achen-Gardner Construction, LLC, for the Detroit Basin/Gazelle Meadows Park Storm System & Associated Improvements, in the amount of $295,637.89.

Council Focus Area(s):

46.

Purchase of Granular Activated Carbon

Move City Council approve the purchase of granular activated carbon, from Calgon Carbon Corporation, utilizing City of Phoenix Contract No. 133070, in an amount not to exceed $1,059,468.

Council Focus Area(s):

47.

Purchase of Bucket Trucks

Move City Council approve the purchase of two bucket trucks, from Sanderson Ford, Inc., utilizing State of Arizona Contract No.CTR069471, in the amount of $457,054.19.

Council Focus Area(s):

Informational

48.

Special Event Liquor Licenses and Temporary and Permanent Extensions of Liquor License Premises Administratively Approved

49.

August 21, 2024, Planning and Zoning Commission Meeting Minutes

50.

Contracts and Agreements Administratively Approved, Month of September 2024

Adjourn