CITY COUNCIL REGULAR MEETING AGENDA
All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) ***PUBLIC COMMENT*** Verbal public comments may be given through a virtual public comment platform or in-person If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room. VIRTUAL PUBLIC COMMENT WAITING ROOM Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such. |
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CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | ROLL CALL
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3. |
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
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4. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Public Participation appears on the agenda twice, at the beginning and at the end. If you wish to address the Council at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | PROCLAMATIONS AND RECOGNITIONS |
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A. | Proclamation: Red Cross Month | ||||||||
6. | COUNCIL LIAISON REPORTS | ||||||||
7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Sustainability Commission. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make one appointment to a term expiring February 2025.
Make one appointment to a term expiring February 2026. Make one appointment to a term expiring February 2027. |
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B. | Consideration of Appointments: Housing Commission | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make one appointment to a Building and Real Estate Professional - Builder seat to a term expiring in September 2027.
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8. | CONSENT AGENDA
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION
Approve the Consent Agenda as posted.
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A. | Consideration and Approval of Contract: First Amendment to Contract for Services with TB Real Property Consultants, LLC for property acquisitions necessary for the Rio de Flag Flood Control Capital Project in an amount not to exceed $99,500. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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B. | Consideration and Approval of Grant Agreement: Water Conservation Grant Fund Agreement with Water Infrastructure Finance Authority | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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C. | Consideration and Approval of Cooperative Purchase Contract: Sport Surfaces Distributing, Inc. in the amount of $50,150.00 for the floor replacement of the high traffic areas at Jay Lively Activity Center. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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D. | Consideration and Approval of Engineering Contract Change Order: Change Order #2 to WSP USA, Inc. in the amount of $243,441.40 for the Downtown Mile Safety and Connectivity Improvement Project. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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E. | Consideration and Approval of a Relocation Benefit: Approve payment of claim for a warehouse freezer for Kelly and Liberty Hanson as a result of being displaced by the Lone Tree Overpass Project | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve claim for funds to purchase a warehouse freezer from Image Concrete LLC, in an amount not to exceed $368,000, with City Attorney to approve final claim form language
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F. | Consideration and Approval of Purchase Agreement: ZH Holdings Butler, LLC for exchange of real property of substantially equal value and purchase of property in the amount of $31,952.00 for the Lone Tree Overpass Project. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the Purchase Agreement with ZH Holdings Butler, LLC for the exchange of real property of substantially equal value and for purchase of property in the amount of $31,952.00 for the Lone Tree Overpass Project; and authorize the City Manager to execute the necessary documents
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9. | ROUTINE ITEMS | |||||
A. | Consideration of Motion to Reject all Bids: Solicitation to sell a City-owned 12.52 acre parcel located off Silver Saddle Road in Doney Park; discussion and request for direction related to disposal of both the 12.52 acre parcel and a 9.26 acre parcel | |||||
STAFF RECOMMENDED ACTION: | ||||||
If desired, direct staff to list properties for sale with a commercial real estate listing agency.
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B. | Consideration and Approval of First Amendment: Construction Manager at Risk - Construction Phase Services Agreement - Phase 2 - GMP 2 with Eagle Mountain Construction, Inc. in the total amount of $7,614,149.06 for the Spruce Wash Drainage Suite of Improvements Projects. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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C. | Consideration and Adoption of Ordinance 2024-05: An ordinance of the City Council of the City of Flagstaff authorizing the acquisition of real property for the Killip Inlet as part of the Spruce Wash Channel Improvements Project; providing for delegation of authority, repeal of conflicting ordinances, severability, clerical corrections, and establishing an effective date | |||||
STAFF RECOMMENDED ACTION: | ||||||
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10. | REGULAR AGENDA | |||||
A. | Consideration and Adoption of Ordinance No. 2024-08: An ordinance amending the Flagstaff City Code, Chapter 1-14, Personnel System by amending the Employee Handbook of Regulations, Section 1-70-030 Retiree Insurance; providing for repeal of conflicting ordinances, severability, authority for clerical correction, and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | ||||||
At the March 5, 2024 Council Meeting:
1) Read Ordinance No. 2024-08 by title only for the first time 2) City Clerk reads Ordinance No. 2024-08 by title only (if approved above) At the March 19, 2024 Council Meeting: 3) Read Ordinance No. 2024-08 by title only for the final time 4) City Clerk reads Ordinance No. 2024-08 by title only (if approved above) 5) Adopt Ordinance No. 2024-08 |
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B. | Consideration and Adoption of Ordinance No. 2024-07: An ordinance of the Council of the City of Flagstaff, Coconino County, Arizona (1) providing for sale and issuance of City of Flagstaff, Arizona General Obligation Bonds and General Obligation Refunding Bonds, in one or more series, and for the annual levy of a tax for the payment of the bonds; (2) approving the form and authorizing the execution and delivery of necessary agreements, instruments and documents related to the sale and issuance of the bonds; (3) delegating authority to the Mayor and Management Services Director of the City to determine certain matters and terms with respect to the foregoing as well as certain matters with respect to the bonds being refunded with the proceeds of the sale of the bonds; and (4) authorizing the taking of all other actions necessary to consummate the transactions contemplated by this ordinance and ratifying all actions taken to further this ordinance. | |||||
STAFF RECOMMENDED ACTION: | ||||||
At the March 5, 2024 Council Meeting:
1) Read Ordinance No. 2024-07 by title only for the first time 2) City Clerk reads Ordinance No. 2024-07 by title only (if approved above) At the March 19, 2024 Council Meeting: 3) Read Ordinance No. 2024-07 by title only for the final time 4) City Clerk reads Ordinance No. 2024-07 by title only (if approved above) 5) Adopt Ordinance No. 2024-07 |
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11. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember McCarthy to place on a future agenda a discussion to consider a resolution in support of the aid bill for Ukraine to be sent to the CIty's congressional delegation. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Council direction
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12. | PUBLIC PARTICIPATION | |||||
13. | INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS | |||||
14. | ADJOURNMENT | |||||
THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting. NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting. |