CITY COUNCIL REGULAR MEETING AGENDA
All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) ***PUBLIC COMMENT*** Verbal public comments not related to items appearing on the posted agenda may be provided during the Open Call to the Public at the beginning and end of the meeting and may only be provided in person. Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed. To provide online verbal comment on an item that appears on the posted agenda, use the link below. ONLINE VERBAL PUBLIC COMMENT Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such. |
1. |
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
|
||||||||
2. | ROLL CALL
|
||||||||
3. |
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
|
||||||||
4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | |||||
A. | Consideration and Approval of Minutes: City Council Regular Meeting of June 20, 2023, Regular Meeting of July 3, 2023, Regular Meeting of August 28, 2023, Regular Meeting of September 5, 2023, Work Session of September 12, 2023, Regular Meeting of September 19, 2023, Regular Meeting of October 3, 2023, Retreat of October 12, 2023, Regular Meeting of October 17, 2023, Joint Work Session of October 23, 2023, Regular Meeting of November 7, 2023, Regular Meeting of November 21, 2023, Special Meeting (Executive Session) of January 9, 2024, Special Meeting (Executive Session) of January 16, 2024, Special Meeting (Executive Session) of January 23, 2024, Special Meeting (Executive Session) of February 6, 2024, Special Meeting (Executive Session) of February 20, 2024, and Special Meeting (Executive Session) of February 27, 2024. |
|||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the minutes of the City Council Regular Meeting of June 20, 2023, Regular Meeting of July 3, 2023, Regular Meeting of August 28, 2023, Regular Meeting of September 5, 2023, Work Session of September 12, 2023, Regular Meeting of September 19, 2023, Regular Meeting of October 3, 2023, Retreat of October 12, 2023, Regular Meeting of October 17, 2023, Joint Work Session of October 23, 2023, Regular Meeting of November 7, 2023, Regular Meeting of November 21, 2023, Special Meeting (Executive Session) of January 9, 2024, Special Meeting (Executive Session) of January 16, 2024, Special Meeting (Executive Session) of January 23, 2024, Special Meeting (Executive Session) of February 6, 2024, Special Meeting (Executive Session) of February 20, 2024, and Special Meeting (Executive Session) of February 27, 2024.
|
||||||
5. | OPEN CALL TO THE PUBLIC Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public. If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
|||||
6. | COUNCIL LIAISON REPORTS | |||||
7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
|||||
A. | Consideration of Appointments: Planning and Zoning Commission. |
|||||
STAFF RECOMMENDED ACTION: | ||||||
Make one appointment to a term expiring December 2025.
Make two appointments to terms expiring December 2026. |
||||||
8. | LIQUOR LICENSE PUBLIC HEARINGS Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council. STAFF RECOMMENDED ACTION:
The City Council has the option to:
|
|||||
A. | Consideration and Action on Liquor License Application: Catherine Marie Gomes, "Family Dollar #24029," 3494 E. Route 66, Series 10 (beer and wine store), New License. |
|||||
STAFF RECOMMENDED ACTION: | ||||||
|
||||||
9. | CONSENT AGENDA
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION
Approve the Consent Agenda as posted.
|
|||||
A. | Consideration and Approval of Contract Ratification: Ratify the Agreement between the Department of the Army and the City of Flagstaff to provide federal funds for Design and Construction Assistance for the Downtown Flood Lateral Tunnel Project. |
|||||
STAFF RECOMMENDED ACTION: | ||||||
Ratify the Agreement with the Department of the Army to provide $1,200,000 in federal funds to the City of Flagstaff for Design and Construction Assistance for the Downtown Flood Lateral Tunnel Project.
|
||||||
B. | Consideration and Approval of Grant Agreement: Grant Agreement between the City of Flagstaff and the Arizona Department of Transportation (ADOT) for the construction of a Snow Removal Equipment Building (SREB), Phase 1 Site Preparation. |
|||||
STAFF RECOMMENDED ACTION: | ||||||
Approve Grant Agreement with the Arizona Department of Transportation for the Airport Snow Removal Equipment Building, Phase 1 Site Preparation, in an amount not to exceed $217,304 as a matching grant.
|
||||||
C. | Consideration and Approval of Cooperative Purchase Contract: With Continuant, Inc. in an amount not to exceed $100,000 for Microsoft Teams calling migration, equipment, licensing, and support/maintenance. |
|||||
STAFF RECOMMENDED ACTION: | ||||||
|
||||||
D. | Consideration and Approval of Contract Amendment: Approval of a contract amendment for the City Attorney effective March 5, 2024. |
|||||
STAFF RECOMMENDED ACTION: | ||||||
Approve City Attorney Contract Amendment adding one week (5 days) of vacation leave per year for a total of 28 days.
|
||||||
E. | Consideration and Approval of Contract: Cedar Avenue Culvert Improvement Project, a grant agreement between the Arizona Department of Emergency and Military Affairs (DEMA) and the City of Flagstaff. |
|||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the grant agreement with the Arizona Department of Emergency and Military Affairs (DEMA) for the award of the Cedar Avenue Culvert Improvement Project, a FEMA HMGP grant (HMGP DR-4524-011-07R) for a total project cost of $1,950,495, with a Federal share of $990,000 and a City share of $960,495.
|
||||||
F. | Consideration and Approval: Letter of Support for the AZ Healthy Tomorrow Initiative | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the Letter of Support
|
||||||
10. | ROUTINE ITEMS | |||||
A. | Consideration and Approval of Contract Ratification: Partially Ratify the GMP (Guaranteed Maximum Price) 1 for the Pre-cast box culvert for the Schultz Creek Drainage Improvements at US HWY 180 to J. Banicki Construction valued at $611,398.90. The remaining total value of Banicki's proposal is $7,224,422.12, this is the first GMP for the Highway 180 culvert project with a full value at $7,835,821.02 for Construction Phase Services. In addition to GMP 1, a contract amendment for Design Phase utility locating services in the amount of $46,847.47 to Banicki Construction is also attached. |
|||||
STAFF RECOMMENDED ACTION: | ||||||
|
||||||
B. | Consideration and Adoption of Ordinance No. 2024-08: An ordinance amending the Flagstaff City Code, Chapter 1-14, Personnel System by amending the Employee Handbook of Regulations, Section 1-70-030 Retiree Insurance; providing for repeal of conflicting ordinances, severability, authority for clerical correction, and establishing an effective date. |
|||||
STAFF RECOMMENDED ACTION: | ||||||
|
||||||
C. | Consideration and Adoption of Ordinance No. 2024-07: An ordinance of the Council of the City of Flagstaff, Coconino County, Arizona (1) providing for sale and issuance of City of Flagstaff, Arizona General Obligation Bonds and General Obligation Refunding Bonds, in one or more series, and for the annual levy of a tax for the payment of the bonds; (2) approving the form and authorizing the execution and delivery of necessary agreements, instruments and documents related to the sale and issuance of the bonds; (3) delegating authority to the Mayor and Management Services Director of the City to determine certain matters and terms with respect to the foregoing as well as certain matters with respect to the bonds being refunded with the proceeds of the sale of the bonds; and (4) authorizing the taking of all other actions necessary to consummate the transactions contemplated by this ordinance and ratifying all actions taken to further this ordinance. | |||||
STAFF RECOMMENDED ACTION: | ||||||
|
||||||
D. | Consideration and Approval of Audited Financial Reports: Year ending June 30, 2023 |
|||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the FY 2022-2023 Annual Comprehensive Financial Report and the FY 2022-2023 Single Audit Report
|
||||||
E. | Consideration and Adoption of Resolution No. 2024-05 and Ordinance No. 2024-03: A resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk entitled "PZ-23-00136 - Residential Uses in the Public Facility (PF) Zone" and an ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, to allow residential uses (single-family, duplex, and multi-family dwellings) as a permitted or conditional use in the Public Facility (PF) zone. |
|||||
STAFF RECOMMENDED ACTION: | ||||||
|
||||||
F. | Consideration and Adoption of Resolution No. 2024-11: A resolution of the Flagstaff City Council prioritizing the development of affordable housing for Flagstaff residents at a range of income levels as determined by current needs on lands owned by the City of Flagstaff that are made available for development. |
|||||
STAFF RECOMMENDED ACTION: | ||||||
|
||||||
11. | PUBLIC HEARING ITEMS
|
|||||
A. | Consideration and Adoption of Ordinance No. 2024-10: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 18.24 acres of real property generally located at 6500 E Route 66, from the Rural Residential (RR) zone with a Resource Protection Overlay (RPO) to the Heavy Industrial (HI) zone with a Resource Protection Overlay (RPO), providing for severability, authority for clerical corrections, and establishing an effective date. |
|||||
STAFF RECOMMENDED ACTION: | ||||||
At the March 19, 2024 Council Meeting:
1) Hold the public hearing. 2) Read Ordinance No. 2024-10 by title only for the first time 3) City Clerk reads Ordinance No. 2024-10 by title only (if approved above) At the April 2, 2024 Council Meeting: 4) Read Ordinance No. 2024-10 by title only for the final time 5) City Clerk reads Ordinance No. 2024-10 by title only (if approved above) 6) Adopt Ordinance No. 2024-10 |
||||||
12. | REGULAR AGENDA | |||||
A. | Parking District Enforcement Update and Consideration and Adoption of Resolution No. 2024-10 and Ordinance No. 2024-06: A Resolution of the Flagstaff City Council declaring as a public record that certain document filed with the City Clerk and entitled "2024 Parking Code Amendments"; and, an Ordinance of the Flagstaff City Council, amending the Flagstaff City Code, Title 9 Traffic, Chapter 9-01 Traffic Code, by adopting by reference that certain document entitled "2024 Parking Code Amendments"; providing for repeal of conflicting ordinances, severability, and establishing an effective date. |
|||||
STAFF RECOMMENDED ACTION: | ||||||
At the March 19, 2024 Council Meeting:
1. Read Resolution No. 2024-10 by title only 2. City Clerk reads Resolution No. 2024-10 by title only (if approved above) 3. Read Ordinance No. 2024-06 by title only for the first time 4. City Clerk reads Ordinance No. 2024-06 by title only (if approved above) At the April 2, 2024 Council Meeting: 5. Adopt Resolution No. 2024-10 6. Read Ordinance No. 2024-06 by title only for the final time 7. City Clerk reads Ordinance No.2024-06 by title only (if approved above) 8. Adopt Ordinance No. 2024-06 |
||||||
B. | Consideration and Approval: Rental Incentive Bond Program Awards |
|||||
STAFF RECOMMENDED ACTION: | ||||||
Approve two Rental Incentive Bond Program Awards totaling $3,330,000 resulting in 139 affordable rental units, as recommended by the Ranking Committee.
|
||||||
C. | Consideration and Approval of Resolution No. 2024-12: A Resolution of the Flagstaff City Council, authorizing a Ground Lease and Master Development Services Agreement with Genterra Enterprises, LLC for the lease and development of approximately 31.468 acres of land located at 456 W. John Wesley Powell Boulevard near the Flagstaff Pulliam Airport; and establishing an effective date. |
|||||
STAFF RECOMMENDED ACTION: | ||||||
|
||||||
13. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
|||||
A. | Future Agenda Item Request (F.A.I.R.): A Citizens' Petition titled Permanent Cease-fire Resolution |
|||||
STAFF RECOMMENDED ACTION: | ||||||
Council Direction
|
||||||
14. | OPEN CALL TO THE PUBLIC | |||||
15. | INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS | |||||
16. | ADJOURNMENT | |||||
THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting. NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting. |