Printed Agenda

CITY COUNCIL REGULAR MEETING AGENDA
A M E N D E D

REGULAR COUNCIL MEETING
TUESDAY
MAY 21, 2024

COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
3:00 P.M.

All City Council Meetings are live streamed on the city's website
(https://www.flagstaffaz.gov/1461/Streaming-City-Council-Meetings)

***PUBLIC COMMENT***

Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.

Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.

To provide online verbal comment on an item that appears on the posted agenda, use the link below.

ONLINE VERBAL PUBLIC COMMENT

Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.

CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

ROLL CALL

NOTE: One or more Councilmembers may be in attendance through other technological means.

MAYOR DAGGETT
VICE MAYOR ASLAN
COUNCILMEMBER HARRIS
COUNCILMEMBER HOUSE

COUNCILMEMBER MATTHEWS
COUNCILMEMBER MCCARTHY
COUNCILMEMBER SWEET

PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT

The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.

OPEN CALL TO THE PUBLIC

Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.

If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

PROCLAMATIONS AND RECOGNITIONS

Proclamation: National Travel and Tourism Week

Proclamation: Jewish American Heritage Month

Proclamation: Public Works Week

Proclamation: Asian American and Pacific Islander Heritage Month

COUNCIL LIAISON REPORTS

CONSENT AGENDA

All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.

STAFF RECOMMENDED ACTION:

Approve the Consent Agenda as posted.

Consideration and Approval of Grant Agreement: Grant agreement between the U.S. Environmental Protection Agency (EPA) and the City of Flagstaff for the Flagstaff Regional Resilience Project.

STAFF RECOMMENDED ACTION:

Approve Grant Agreement #98T90401 with the Environmental Protection Agency for the Flagstaff Regional Resilience Project in the amount of $1,000,000.

Consideration and Approval of Contract: Construction Manager at Risk Design Phases Services Agreement with C and E Paving & Grading, LLC for the annual Street Maintenance Program 2024, 2025 & 2026, in the amount of $139,943.13.

STAFF RECOMMENDED ACTION:

Approval of the Construction Manager at Risk Design Phases Services Agreement with C and E Paving & Grading, LLC for the annual Street Maintenance Program 2024, 2025 & 2026, in the amount of $139,943.13; and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Contract: The Healthy Forest Initiative Grant Agreement between the City of Flagstaff and The Arizona Department of Forestry and Fire Management provides reimbursable funding to parcel owners within the City of Flagstaff and the Summit Fire and Medical District for Wildfire Hazardous Fuel Reduction.

STAFF RECOMMENDED ACTION:

Approve the Grant Agreement with the Arizona Department of Forestry and Fire Management in the amount of $243,750 of which $195,000 is Arizona Department of Forestry and Fire Management share, and $48,750 is homeowner share as part of grant match, and an indirect cost of $22,157 for grant and financial administration.

Consideration of Ratification and Approval of Contract: Cooperative Purchase Contract with Dell Marketing, LP for the IT Section to Purchase Dell Computer Hardware in an amount not to exceed $425,000 for each fiscal year for the term of the Agency Contract.

STAFF RECOMMENDED ACTION:

Approve the Cooperative Purchase Contract with Dell Marketing, LP for the IT Section to Purchase Dell Computer Hardware in an amount not to exceed $425,000 for each fiscal year for the term of the Agency Contract; and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Contract: Cooperative Purchase Contract with Morning Dew Landscaping, Inc. for the Cleo Murdoch Neighborhood Park Construction for Phase One in the amount of $344,169.00 through CDBG Project 417C-22

STAFF RECOMMENDED ACTION:

Approve contract with Morning Dew Landscaping, Inc. in the total amount of $344,169.00 to construct phase one of the Cleo Murdoch Neighborhood Park; and
Authorize the City Manager to execute the necessary documents

Consideration and Approval of Agreement: Grant Agreement between the City of Flagstaff and the Gordon and Betty Moore Foundation to initiate a comprehensive, collaborative, and cross-sector initiative to change conditions such that community capacity, awareness of the benefits of fire to forest health, and community-wide smoke readiness have all increased, advancing wildfire resilience and public health.

STAFF RECOMMENDED ACTION:

Ratify year one of a Grant Agreement with the Gordon and Betty Moore Foundation in the amount of $249,850.

ROUTINE ITEMS

Consideration and Adoption of Ordinance No. 2024-15: An ordinance amending the Flagstaff City Code, Chapter 1-14, Personnel System, by amending the Employee Handbook of Regulations, Section 1-50-010 Holiday Leave; providing for repeal of conflicting ordinances, severability, authority for clerical correction, and establishing an effective date.

STAFF RECOMMENDED ACTION:

Read Ordinance No. 2024-15 by title only for the final time
City Clerk reads Ordinance No. 2024-15 by title only (if approved above)
Adopt Ordinance No. 2024-15

Consideration and Adoption: City of Flagstaff Economic Development Strategic Plan 2024-29.

STAFF RECOMMENDED ACTION:

Hear about changes to the plan based on previous Council discussion, ask any additional questions, and approve the plan.

Consideration and Approval of Preliminary Plat: JP325, LLC requests Preliminary Plat approval for Juniper Point, Parcel 2, located at 2000 John Wesley Powell Boulevard, a single-family subdivision of 62 lots on 17.54 (gross) or 11.36 (net) acres in the RR (Rural Residential) Zone utilizing the Planned Residential Development (PRD) option.

STAFF RECOMMENDED ACTION:

Approve the Preliminary Plat in accordance with the findings presented in this report, the following conditions, and the Planning and Zoning Commission recommendation of approval (6-0 vote in favor on April 24, 2024).

The Final Plat shall adjust the plat boundaries to include the remainder of Juniper Point Parcel 1 Tract G.
The Final Plat and Engineering plans shall adjust the plat boundaries to include all areas that are being utilized for Resource Protection calculations.

REGULAR AGENDA

Consideration and Adoption of Resolution No. 2024-17: A resolution approving the City of Flagstaff's 2024 Annual Action Plan and authorizing its submission to the U.S. Department of Housing and Urban Development (HUD)

STAFF RECOMMENDED ACTION:

Read Resolution No. 2024-17 by title only
City Clerk reads Resolution No. 2024-17 (if approved above)
Adopt Resolution No. 2024-17

Consideration and Possible Action: Use of the Council Initiative Fund.

STAFF RECOMMENDED ACTION:

Authorize the use of the Council Initiative Fund to support the Flagstaff Community Band and discuss any other programs Council may like to consider funding within this fiscal year's Council Initiative Fund or next fiscal year.

10.

DISCUSSION ITEMS

Water, Sewer, and Reclaimed Water Rates and Fees Study Special Work Session

City staff and the City's Consultant, Stantec, are addressing questions from the City Council related to the assumptions used in the rate model. City staff and Stantec will facilitate a discussion on financial planning scenarios and how those might influence the outcome of the proposed rates for water, sewer, and reclaimed water rates and fees. The desired outcome is for the Council to provide their direction on the financial planning scenarios.

11.

OPEN CALL TO THE PUBLIC

12.

INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS

13.

ADJOURNMENT

CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                , at                    a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this                   day of                                          , 2024.

__________________________________________
Stacy Saltzburg, MMC, City Clerk

THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting.

NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.