Printed Agenda

CITY COUNCIL REGULAR MEETING AGENDA

REGULAR COUNCIL MEETING
TUESDAY
JUNE 4, 2024

COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
3:00 P.M.

All City Council Meetings are live streamed on the city's website
(https://www.flagstaffaz.gov/1461/Streaming-City-Council-Meetings)

***PUBLIC COMMENT***

Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.

Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.

To provide online verbal comment on an item that appears on the posted agenda, use the link below.

ONLINE VERBAL PUBLIC COMMENT

Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.

CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

ROLL CALL

NOTE: One or more Councilmembers may be in attendance through other technological means.

MAYOR DAGGETT
VICE MAYOR ASLAN
COUNCILMEMBER HARRIS
COUNCILMEMBER HOUSE

COUNCILMEMBER MATTHEWS
COUNCILMEMBER MCCARTHY
COUNCILMEMBER SWEET

PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT

The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.

OPEN CALL TO THE PUBLIC

Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.

If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

PROCLAMATIONS AND RECOGNITIONS

Proclamation: Gun Violence Awareness Day

COUNCIL LIAISON REPORTS

APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).

Consideration of Appointments: Beautification and Public Art Commission.

STAFF RECOMMENDED ACTION:

Make three appointments to terms expiring June 2027.

LIQUOR LICENSE PUBLIC HEARINGS

Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council.

STAFF RECOMMENDED ACTION:

Open the Public Hearing
Staff Presentation
Council Questions
Public Comment
Close Public Hearing
Council Deliberation and Action

The City Council has the option to:

Forward the application to the State with a recommendation for approval;
Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

Consideration and Action on Liquor License Application: Mikal Charles Antunez, "D-Luxe Barbershop," 18 N. Leroux Street, Series 07 (Beer and Wine Bar), Location/Owner Transfer

STAFF RECOMMENDED ACTION:

Forward the application to the State with a recommendation for approval;
Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

CONSENT AGENDA

All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.

STAFF RECOMMENDED ACTION:

Approve the Consent Agenda as posted.

Consideration and Approval of Contract: Purchase of two (2) 10-Wheel Snowplow Dump Trucks from RWC Group LLC

STAFF RECOMMENDED ACTION:

Approve the equipment purchase for two (2) 2025 International HX520 SFA Heavy Duty plow trucks from RWC Group, LLC in the amount of $782,210.11 through cooperative purchase contract #CTR069476 with the Arizona Department of Administration, State procurement office and;
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Construction Services Contract: Approve the Contract with Major League Painting Inc. for Painting Downtown Green Assets

STAFF RECOMMENDED ACTION:

Approve the Contract with Major League Painting, Inc in the amount of $168,181.75 to cover costs for all personnel, equipment, tools, materials, supervision, and services for the painting and finishing of specified assets within the boundaries of Route 66 and Cherry Ave, spanning from Humphrey to Verde Streets in municipal green.
Authorize the City Manager to execute all necessary documents.

Consideration and Approval of Contract: Approval of a Construction Manager at Risk Construction Phase Services Agreement for the Street Maintenance Program and approve GMP 1 to C and E Paving & Grading, LLC.

STAFF RECOMMENDED ACTION:

Approve the Construction Manager at Risk (CMAR) Construction Phase Services Agreement with C and E Paving & Grading, LLC for the Street Maintenance Program 2024, 2025 & 2026 for a Guaranteed Maximum Price (GMP) of $6,376,102.20; and
Approve GMP 1 authorizing C and E Paving & Grading, LLC to execute the 2024 Street Maintenance Program; and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Contract: Cooperative Purchase Contract with Carollo Engineers, Inc. for Engineering Services on the Fort Tuthill Well Pump House #2 in an amount not to exceed $499,988.00.

STAFF RECOMMENDED ACTION:

Approve the Cooperative Purchase Contract with Carollo Engineers, Inc. for Engineering Services on the Fort Tuthill Well Pump House #2 in an amount not to exceed $499,988.00; and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Contract: Approval of the Cooperative Purchase Contract with PFVT Motors, LLC dba Peoria Ford for the purchase of Four 2023 Ford Explorer Police Interceptors for the Flagstaff Police Department in the amount of $211,955.44.

STAFF RECOMMENDED ACTION:

Approval of the Cooperative Purchase Contract with PFVT Motors, LLC dba Peoria Ford for the purchase of Four 2023 Ford Explorer Police Interceptors for the Flagstaff Police Department in the amount of $211,955.44; and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Council Meeting Schedule Adjustment: Reschedule the August 27, 2024 regular meeting to August 26, 2024.

STAFF RECOMMENDED ACTION:

Reschedule the Tuesday, August 27, 2024 meeting to Monday, August 26, 2024.

Consideration and Approval of Letter of Support: Letter of Support to advance the Northeastern Arizona Indian Water Rights Settlement Act

STAFF RECOMMENDED ACTION:

Approve the Letter of Support

10.

REGULAR AGENDA

Consideration and Adoption of Resolution No. 2024-25: A resolution of the Council of the City of Flagstaff, Arizona adopting the tentative budget for Fiscal Year 2024-2025.

STAFF RECOMMENDED ACTION:

Read Resolution No. 2024-25 by title only
City Clerk reads Resolution No. 2024-25 by title only (if approved above)
Adopt Resolution No. 2024-25

Consideration and Adoption of Resolution No. 2024-24: A resolution of the Flagstaff City Council adopting the City of Flagstaff Public Safety Personnel Retirement System Pension Funding Policy; delegating authority; and establishing an effective date.

STAFF RECOMMENDED ACTION:

Read Resolution No. 2024-24 by title only
City Clerk reads Resolution No. 2024-24 by title only (if approved above)
Adopt Resolution No. 2024-24

Consideration and Adoption of Resolution No. 2024-23: A resolution of the Flagstaff City Council, designating its Chief Fiscal Officer for officially submitting the fiscal year 2024-2025 expenditure limitation report to the Arizona Auditor General, and establishing an effective date.

STAFF RECOMMENDED ACTION:

Read Resolution No. 2024-23 by title only
City Clerk reads Resolution No. 2024-23 by title only (if approved above)
Adopt Resolution No. 2024-23

Consideration and Adoption of Resolution No. 2024-26: A resolution of the Flagstaff City Council, amending the Procurement Code Manual, Article 4 and adding Article 32 and establishing an effective date.

STAFF RECOMMENDED ACTION:

Read Resolution No. 2024-26 by title only
City Clerk reads Resolution No. 2024-26 by title only (if approved above)
Adopt Resolution No. 2024-26

Consideration and Adoption of Resolution No. 2024-22 and Ordinance No. 2024-16: A resolution of the Flagstaff City Council declaring as a public record that certain document filed with the City Clerk and entitled "2024 amendments to chapters 2-03, 2-13, 2-14, 2-20, and 3-06 of the city code related to the parks and recreation commission, tourism commission, beautification and public art commission, open spaces commission, and hospitality industry tax revenues" and An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 2, Boards and Commissions, Chapters 2-03, Parks and Recreation Commission, 2-13, Tourism Commission, 2-14, Beautification and Public Art Commission, and 2-20, Open Spaces Commission, and Title 3, Business Regulations, Chapter 3-06, Hospitality Industry Tax Revenues, by adopting by reference that certain document entitled "2024 Amendments to Chapters 2-03, 2-13, 2-14, 2-20, and 3-06 of the City Code Related to the Parks and Recreation Commission, Tourism Commission, Beautification and Public Art Commission, Open Spaces Commission, and Hospitality Industry Tax Revenues," providing for repeal of conflicting ordinances, severability, clerical corrections, and establishing an effective date.

STAFF RECOMMENDED ACTION:

At the June 4, 2024 Council Meeting:
1) Read Resolution No. 2024-22 by title only
2) City Clerk reads Resolution No. 2024-22 by title only (if approved above)
3) Read Ordinance No. 2024-16 by title only for the first time
4) City Clerk reads Ordinance No. 2024-16 by title only (if approved above)
At the June 18, 2024 Council Meeting:
5) Adopt Resolution No. 2024-22
6) Read Ordinance No. 2024-16 by title only for the final time
7) City Clerk reads Ordinance No. 2024-16 by title only (if approved above)
8) Adopt Ordinance No. 2024-16

11.

DISCUSSION ITEMS

Discussion and Direction following Council's Revisions to Water, Wastewater, and Reclaimed Water Model Assumptions and Resulting Rates

STAFF RECOMMENDED ACTION:

The desired outcome is for the Council to confirm their recommended rate model revisions to develop the final rates package for Council consideration at the June 18 and July 2 public hearings.

12.

FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.

Future Agenda Item Request (F.A.I.R.):A request by Councilmember McCarthy to place on a future agenda a discussion regarding towing and car storage charges and the use of cash versus credit cards.

STAFF RECOMMENDED ACTION:

Council Direction

Future Agenda Item Request (F.A.I.R.):A request by Councilmember Matthews to place on a future agenda a discussion about expanding the Employer Assisted Housing program and how to expand the program to local employers for workforce housing using incentives.

STAFF RECOMMENDED ACTION:

Council Direction

13.

OPEN CALL TO THE PUBLIC

14.

INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS

15.

ADJOURNMENT

CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                , at                    a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this                   day of                                          , 2024.

__________________________________________
Stacy Saltzburg, MMC, City Clerk

THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting.

NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.