Printed Agenda

CITY COUNCIL REGULAR MEETING AGENDA
A M E N D E D

REGULAR COUNCIL MEETING
TUESDAY
JUNE 18, 2024

COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
3:00 P.M.

All City Council Meetings are live streamed on the city's website
(https://www.flagstaffaz.gov/1461/Streaming-City-Council-Meetings)

***PUBLIC COMMENT***

Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.

Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.

To provide online verbal comment on an item that appears on the posted agenda, use the link below.

ONLINE VERBAL PUBLIC COMMENT

Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.

CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

ROLL CALL

NOTE: One or more Councilmembers may be in attendance through other technological means.

MAYOR DAGGETT
VICE MAYOR ASLAN
COUNCILMEMBER HARRIS
COUNCILMEMBER HOUSE

COUNCILMEMBER MATTHEWS
COUNCILMEMBER MCCARTHY
COUNCILMEMBER SWEET

PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT

The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.

OPEN CALL TO THE PUBLIC

Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.

If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

PROCLAMATIONS AND RECOGNITIONS

Proclamation: Waste and Recycling Workers Week

Proclamation: Juneteenth

Recognition of Police Chief Dan Musselman

COUNCIL LIAISON REPORTS

LIQUOR LICENSE PUBLIC HEARINGS

Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council.

STAFF RECOMMENDED ACTION:

Open the Public Hearing
Staff Presentation
Council Questions
Public Comment
Close Public Hearing
Council Deliberation and Action

The City Council has the option to:

Forward the application to the State with a recommendation for approval;
Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

Consideration and Action on Liquor License Application: Jacob Theodore Paullk, "Cinders Liquors LLC," 5620 N US HWY 89, Series 09 (Liquor Store), Sampling Privileges

STAFF RECOMMENDED ACTION:

Forward the application to the State with a recommendation for approval;
Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

Consideration and Action on Liquor License Application: Jamie William Thousand, "ROUX 66," 2620 N Steves Blvd, Series 12 (Restaurant), New License

STAFF RECOMMENDED ACTION:

Forward the application to the State with a recommendation for approval;
Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

CONSENT AGENDA

All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.

STAFF RECOMMENDED ACTION:

Approve the Consent Agenda as posted.

Consideration and Approval of Contract: Cooperative Purchase Contract with Flock Group, Inc. dba Flock Safety in the amount of $124,100 plus fees and taxes, for the purchase of Flock Safety cameras and software for the Flagstaff Police Department.

STAFF RECOMMENDED ACTION:

Cooperative Purchase Contract with Flock Group, Inc. dba Flock Safety in the amount of $124,100 plus fees and taxes, for the purchase of Flock Safety cameras and software for the Flagstaff Police Department; and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Contract: Approve the Contract for the Purchase of Materials/Services with Southwest Tank and Steel, Inc., in an amount not to exceed $353,518 for water storage tank maintenance and painting.

STAFF RECOMMENDED ACTION:

Approve the Contract for the Purchase of Materials/Services with Southwest Tank and Steel, Inc., in an amount not to exceed $353,518 for water storage tank maintenance and painting; and
Authorize the City Manager to execute all necessary documents.

Consideration and Approval of Contract: 2024 Renewal of the Master Agreement for Software Maintenance with Hexagon for software utilized by the City of Flagstaff Police Department in the amount of $288,790.92, plus applicable taxes.

STAFF RECOMMENDED ACTION:

Approve the 2024 Renewal of the Master Agreement for Software Maintenance with Hexagon in the amount of $288,790.92, plus applicable taxes; and
Authorize the City Manager to execute all necessary documents.

Consideration and Approval of Contract: Approve Two City-Wide Custodial Services Contracts; CD Phoenix, LLC dba DetailXPerts and Pinnacle Janitorial, Inc. dba Building Services

STAFF RECOMMENDED ACTION:

Approve Two City-Wide Custodial Services Contracts; CD Phoenix, LLC dba DetailXPerts (10 Facilities) and Pinnacle Janitorial, Inc. dba Building Services (12 Facilities); and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Grant Agreement: Safe Streets and Roads for All Grant Agreement between the City of Flagstaff and the U.S. Department of Transportation Federal Highway Administration for the Butler Avenue Complete Streets Conversion project.

STAFF RECOMMENDED ACTION:

Approve the Grant Agreement with the Federal Highway Administration in the amount of $12,014,989 of which $9,611,991 is Federal Highway Administration share, and $2,402,998 is City of Flagstaff share as part of a grant match; and
Authorize the City Manager to execute all necessary documents.

Consideration and Approval of Ratification of Contract: Ratify Expenditure and Approval of Cooperative Purchase Contract with HyeTech Network & Security Solutions, LLC for the IT Section to purchase network and security hardware and services for the fiscal year budgeted amount for the term of the Agency Contract.

STAFF RECOMMENDED ACTION:

Ratify an expenditure of $156,051.25 for network and security hardware and services from HyeTech Network & Security Solutions, LLC; and
Approve the Cooperative Purchase Contract with HyeTech Network & Security Solutions, LLC for the IT Section to purchase network and security hardware and services for the fiscal year budgeted amount for the term of the Agency Contract; and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Memorandum of Agreement for Climate Pollution Reduction Grant Application: A Memorandum of Agreement by and between the City of Flagstaff, Coconino County, and the City of Sedona is required for grant submission to the Environmental Protection Agency Climate Pollution Reduction Grant Program.

STAFF RECOMMENDED ACTION:

Approve the Memorandum of Agreement between the City of Flagstaff, Coconino County, and the City of Sedona and authorize the City of Flagstaff City Manager to execute the Agreement and any other Agreements related to the Climate Pollution Reduction Grant.

Consideration and Approval of Contract: Amended and Restated Contract (Third Amendment) with Flagstaff Arts Council (Creative Flagstaff) for Lead Arts Agency Services; Arts, Science and Culture grant administration; ARPA grant administration; activation of the Coconino Center for the Arts; and ArtX festival.

STAFF RECOMMENDED ACTION:

Approve Amended and Restated Contract with Flagstaff Arts Council in an amount not to exceed $875,626.00

ROUTINE ITEMS

Consideration and Adoption of Resolution No. 2024-22 and Ordinance No. 2024-16: A resolution of the Flagstaff City Council declaring as a public record that certain document filed with the City Clerk and entitled "2024 amendments to chapters 2-03, 2-13, 2-14, 2-20, and 3-06 of the city code related to the parks and recreation commission, tourism commission, beautification and public art commission, open spaces commission, and hospitality industry tax revenues" and An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 2, Boards and Commissions, Chapters 2-03, Parks and Recreation Commission, 2-13, Tourism Commission, 2-14, Beautification and Public Art Commission, and 2-20, Open Spaces Commission, and Title 3, Business Regulations, Chapter 3-06, Hospitality Industry Tax Revenues, by adopting by reference that certain document entitled "2024 Amendments to Chapters 2-03, 2-13, 2-14, 2-20, and 3-06 of the City Code Related to the Parks and Recreation Commission, Tourism Commission, Beautification and Public Art Commission, Open Spaces Commission, and Hospitality Industry Tax Revenues," providing for repeal of conflicting ordinances, severability, clerical corrections, and establishing an effective date.

STAFF RECOMMENDED ACTION:

Adopt Resolution No. 2024-22
Read Ordinance No. 2024-16 by title only for the final time
City Clerk reads Ordinance No. 2024-16 by title only (if approved above)
Adopt Ordinance No. 2024-16

Consideration and Approval of Ratification of Contract: Ratify the Cooperative Purchase Contract with Motorola Solutions, Inc. in an amount not to exceed $183,072.68 for radio equipment and accessories for the Flagstaff Police Department.

STAFF RECOMMENDED ACTION:

Ratify the Cooperative Purchase Contract with Motorola Solutions, Inc. in an amount not to exceed $183,072.68 for radio equipment and accessories for the Flagstaff Police Department; and
Authorize the City Manager to execute all necessary documents.

Consideration and Approval of Preliminary Plat: TLC PC Land Investors. LLC requests Preliminary Plat approval for Ghost Tree at Pine Canyon located at 3201 South Clubhouse Circle, a 12-unit single-family home subdivision on 7.87 acres in the Single-Family Residential (R1) Zone.

STAFF RECOMMENDED ACTION:

Approve the Preliminary Plat in accordance with the findings presented in this report, the following conditions, and the Planning and Zoning Commission recommendation of approval (7-0 vote in favor on May 8, 2024). The Preliminary Plat is granted a reduction of 1.5% from the preservation requirement of 70% for the 17%-24.99% slope resources based on the request provided.

10.

PUBLIC HEARING ITEMS

Open the Public Hearing
Presentations (Staff and/or Applicant)
Council Questions
Public Comment
Close the Public Hearing
Council Deliberation and Action

Consideration and Adoption of Resolution No. 2024-30 and Ordinance No. 2024-19: A Resolution of the Flagstaff City Council declaring as a public record that certain document filed with the City Clerk and entitled "Water Services Rates Code Changes" and An Ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code Title 3, Business Regulations, Section 3-10-001-0008 License Fees and Title 7, Health and Sanitation, Chapter 7-02 Wastewater Regulations, and Chapter 7-03 Water Regulations, by adopting by reference that certain document entitled "Water Services Rates Code Changes"; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date

STAFF RECOMMENDED ACTION:

At the June 18 Council Meeting:
1) Hold Public Hearing
2) Read Resolution No. 2024-30 by title only
3) Read Ordinance No. 2024-19 by title only for the first time
4) City Clerk reads Ordinance No. 2024-19 by title only (if approved above)
At the July 2 Council Meeting:
5) Adopt Resolution No. 2024-30
6) Read Ordinance No. 2024-19 by title only for the final time
7) City Clerk reads Ordinance No. 2024-19 by title only (if approved above)
8) Adopt Ordinance No. 2024-19

Public Hearing: Fiscal Year 2024-2025 Budget and Property Tax Levy

STAFF RECOMMENDED ACTION:

Hold the public hearing to receive citizen input
Convene Special Meeting

11.

SPECIAL MEETING

Consideration and Adoption of Resolution No. 2024-27: A resolution of the Flagstaff City Council, adopting the Budget for the City of Flagstaff for Fiscal Year 2024-2025.

STAFF RECOMMENDED ACTION:

Read Resolution No. 2024-27 by title only
City Clerk reads Resolution No. 2024-27 by title only (if approved above)
Adopt Resolution No.2024-27
Reconvene Regular Meeting

12.

REGULAR AGENDA

Consideration and Adoption of Ordinance No. 2024-17: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the annual budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June 2025. (Primary and secondary property tax levies for FY 2024-2025)

STAFF RECOMMENDED ACTION:

At the June 18, 2024 Council Meeting:
1) Read Ordinance No. 2024-17 by title only for the first time
2) City Clerk reads Ordinance No. 2024-17 by title only (if approved above)
At the July 2, 2024 Council Meeting:
3) Read Ordinance No. 2024-17 by title only for the final time
4) City Clerk reads Ordinance No. 2024-17 by title only (if approved above)
5) Adopt Ordinance No. 2024-17

Consideration and Approval of Ground Lease Agreement between the City of Flagstaff and Housing Solutions of Northern Arizona, Inc. for the development of affordable rental housing.

STAFF RECOMMENDED ACTION:

Approve the ground lease with Housing Solutions of Northern Arizona, Inc.
Authorize City Manager to execute the ground lease

Consideration and Adoption of Ordinance No. 2024-18: An ordinance of the City Council of the City of Flagstaff, authorizing the exchange of real property of substantially equal value with property owners, Gary G. and Mary Eileen Hundelt; providing for severability, authority for clerical corrections, and establishing an effective date; and

Consideration and Approval of Purchase Agreement with Gary G. and Mary Eileen Hundelt.

STAFF RECOMMENDED ACTION:

At the June 18, 2024 Council Meeting:
1) Read Ordinance No. 2024-18 by title only for the first time
2) City Clerk reads Ordinance No.2024-18 by title only (if approved above)
At the July 2, 2024 Council Meeting:
3) Read Ordinance No. 2024-18 by title only for the final time
4) City Clerk reads Ordinance No.2024-18 by title only (if approved above)
5) Adopt Ordinance No. 2024-18
6) Approve the Purchase Agreement and authorize the City Manager to execute the necessary documents.

Consideration and Adoption of Resolution No. 2024-32 and Ordinance No. 2024-20: A resolution of the Flagstaff City Council declaring as a public record that certain document filed with the City Clerk and entitled "2024 Revisions to Floodplain Regulations" and an ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 12 Floodplains, Chapter 12-01 Flood Plain Regulations, by adopting by reference that certain document entitled "2024 Revisions to Floodplain Regulations"; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date

STAFF RECOMMENDED ACTION:

At the June 18, 2024 Council Meeting:
1) Read Resolution No. 2024-32 by title only
2) Read Ordinance No. 2024-20 by title only for the first time
3) City Clerk reads Ordinance No. 2024-20 by title only (if approved above)
At the July 2, 2024 Council Meeting:
4) Adopt Resolution No. 2024-32
5) Read Ordinance No. 2024-20 by title only for the final time
6) City Clerk reads Ordinance No. 2024-20 by title only for the final time
7) Adopt Ordinance No. 2024-20

Consideration and Adoption of Resolution No. 2024-31: A resolution of the Flagstaff City Council, authorizing an amendment to a development agreement for Woodshire on Butler Condominiums. The Development Agreement is between Woodshire on Butler, LLC, and the City of Flagstaff related to the development of approximately 4.06 acres of real property generally located at 2989 E. Butler Avenue (APN 106-04-007B) and 3001 E. Butler Avenue (APN 106-04-006C). (Woodshire on Butler Development Agreement).

STAFF RECOMMENDED ACTION:

Read Resolution No. 2024-31 by title only
City Clerk reads Resolution No. 2024-31 by title only (if approved above)
Adopt Resolution No. 2024-31

Consideration and Adoption of Resolution No. 2024-28: A resolution of the Flagstaff City Council, ordering and calling a Special Election of the City for November 5, 2024, in conjunction with the City's General Election, to submit two questions to the qualified electors of Flagstaff with respect to the possible continuation of the City Lodging, Restaurant and Lounge (BBB) tax; and the possible increase and continuation of a local Transaction Privilege Tax (Sales Tax) for the purposes of public transit.

STAFF RECOMMENDED ACTION:

Read Resolution No. 2024-28 by title only
City Clerk reads Resolution No. 2024-28 by title only (if approved above)
Adopt Resolution No. 2024-28

Consideration and Adoption of Resolution No. 2024-29: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between the City of Flagstaff and Coconino County for election services for the November 5, 2024 General Election

STAFF RECOMMENDED ACTION:

Read Resolution No. 2024-29 by title only
City Clerk reads Resolution No. 2024-29 by title only (if approved above)
Adopt Resolution No. 2024-29

13.

DISCUSSION ITEMS

Carbon Neutrality Plan Biannual Progress Report

STAFF RECOMMENDED ACTION:

This item is for discussion only.

14.

OPEN CALL TO THE PUBLIC

15.

INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS

16.

ADJOURNMENT

CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                , at                    a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this                   day of                                          , 2024.

__________________________________________
Stacy Saltzburg, MMC, City Clerk

THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting.

NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.