Printed Agenda

CITY COUNCIL REGULAR MEETING AGENDA

REGULAR COUNCIL MEETING
TUESDAY
JULY 2, 2024

COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
3:00 P.M.

All City Council Meetings are live streamed on the city's website
(https://www.flagstaffaz.gov/1461/Streaming-City-Council-Meetings)

***PUBLIC COMMENT***

Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.

Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.

To provide online verbal comment on an item that appears on the posted agenda, use the link below.

ONLINE VERBAL PUBLIC COMMENT

Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.

CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

ROLL CALL

NOTE: One or more Councilmembers may be in attendance through other technological means.

MAYOR DAGGETT
VICE MAYOR ASLAN
COUNCILMEMBER HARRIS
COUNCILMEMBER HOUSE

COUNCILMEMBER MATTHEWS
COUNCILMEMBER MCCARTHY
COUNCILMEMBER SWEET

PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT

The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.

OPEN CALL TO THE PUBLIC

Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.

If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

PROCLAMATIONS AND RECOGNITIONS

Proclamation: Arbor Day

Proclamation: Disability Pride Month

July Work Anniversaries

Recognition of employees celebrating work anniversaries in July.

COUNCIL LIAISON REPORTS

LIQUOR LICENSE PUBLIC HEARINGS

Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council.

STAFF RECOMMENDED ACTION:

Open the Public Hearing
Staff Presentation
Council Questions
Public Comment
Close Public Hearing
Council Deliberation and Action

The City Council has the option to:

Forward the application to the State with a recommendation for approval;
Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

Consideration and Action on Liquor License Application: Douglas Carlton Sweet III, "The Station Cafe", 1800 N. Fort Valley Rd., Series 12 (Restaurant), New License

STAFF RECOMMENDED ACTION:

Forward the application to the State with a recommendation for approval;
Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

CONSENT AGENDA

All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.

STAFF RECOMMENDED ACTION:

Approve the Consent Agenda as posted.

Consideration and Approval of Contract: Approve the First Amendments to 21 Job Order Professional Contracting Services Contracts to increase project limits and annual contractor caps for the Job-Order-Contracting Program.

STAFF RECOMMENDED ACTION:

Approve the First Amendments to 21 Job Order Professional Contracting Services Contracts to increase individual project limits to $2,000,000 and annual contractor caps to $10,000,000 for the Job-Order-Contracting Program for each of the following contractors:

Horizontal Construction: Eagle Mountain Construction Co., Kinney Construction Services, Inc. Markham Contracting Co., Inc., and Tiffany Construction Co.
Vertical Construction: Kinney Construction Services, Inc., Loven Contracting, Inc., and Wespac Construction, Inc.
Water/Wastewater General Construction: KEAR Civil Corporation, PCL Construction, Inc., and Schofield Civil Construction, Inc.
Water/Wastewater Controls Construction: M3 Engineering and Technology Corporation and Southwest Automation Services, LLC
Landfill Construction: Fann Contracting Inc., Markham Contracting Co., Inc. and Rummel Construction, Inc
Airport Horizontal: Combs Construction Company, Inc., Fann Contracting, Inc., J. Banicki Construction, Inc.
Airport Vertical: FCI Constructors, Inc., Loven Contracting, Inc., Wespac Construction, Inc.

Authorize the City Manager to execute the necessary documents.

Consideration of Appointments: Magistrate and On-Call Magistrates for the Flagstaff Municipal Court.

STAFF RECOMMENDED ACTION:

Approve the appointments of Honorable James Speed and On-Call Magistrates Charles Adornetto, Staci Foulks and Roberta McVickers to the Flagstaff Municipal Court

Consideration and Approval of Contract: Arizona 911 Grant Agreement between Arizona Department of Administration Office of Grants and Federal Resources and the City of Flagstaff acting as System Administrator for Coconino County.

STAFF RECOMMENDED ACTION:

Approve the acceptance of the grant from the Arizona Department of Administration Office of Grants and Federal Resources in the amount of $524,958.00 for the 911 budget for Coconino County FY2025.

Consideration and Approval of Contract: Professional services contract for the Wastewater Treatment Facilities Master Plan in the amount of $792,160.

STAFF RECOMMENDED ACTION:

Approve the Professional Services Contract with Hazen and Sawyer for the completion of the Treatment Facilities Master Plan in the amount of $792,160.
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Contract: Cooperative Purchase Contract with Pueblo Mechanical and Controls, LLC in the amount of $599,833.26 for chiller replacement in City Hall.

STAFF RECOMMENDED ACTION:

Approve the Cooperative Purchase Contract with Pueblo Mechanical and Controls, LLC ("Pueblo") in the amount of $599,833.26 for chiller replacement in City Hall; and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Contract: Second Amendment to Contract for Services with TB Real Property Consultants, LLC for property acquisitions necessary for the Rio de Flag Flood Control Capital Project in an amount not to exceed $150,000.

STAFF RECOMMENDED ACTION:

Approve Second Amendment to Contract for Services in an amount not to exceed $150,000 for property acquisitions necessary for the Rio de Flag Flood Control Capital Project; and
Authorize the City Manager or designee to execute the necessary documents.

Consideration and Approval of Contract: Consideration and Approval of Contract: Second Amendment to Contract for Services with Sonoran Land Resources, LLC for property acquisitions necessary for the Rio de Flag Flood Control Capital Project in an amount not to exceed $150,000.

STAFF RECOMMENDED ACTION:

Approve Second Amendment to Contract for Services in an amount not to exceed $150,000 for property acquisitions necessary for the Rio de Flag Flood Control Capital Project; and
Authorize the City Manager or designee to execute the necessary documents.

Consideration and Approval of Contract: Contract for the Purchase of Materials/Services with Empire Pump Corp. in an amount not to exceed $650,000, annually, for Utilities Well and Pump Maintenance.

STAFF RECOMMENDED ACTION:

Approve the Contract for the Purchase of Materials/Services with Empire Pump Corp. in an amount not to exceed $650,000, annually, for Utilities Well and Pump Maintenance; and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Contract: Professional Services Agreement with Friedman Recycling Company for compaction, transportation, and the processing of recyclable materials.

STAFF RECOMMENDED ACTION:

Approve the Professional Services Agreement with Friedman Recycling Company for compaction, transportation, processing, and the processing of recyclable materials; and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Letter of Opposition: Letter of opposition to UNS Electric, Inc. Arizona Power Plant and Transmission Line Siting Committee Application and Appeal to the Arizona Corporation Commission.

STAFF RECOMMENDED ACTION:

Retroactively approve the Letter of Opposition.

Consideration and Approval of Grant Award Ratification: Approve the ratification of the U.S. Department of Justice, through the Arizona Criminal Justice Commission, for the Edward Byrne Justice Assistance Grant Agreement in the amount of $292,485.09 for the Northern Arizona Street Crimes Task Force (METRO Unit).

STAFF RECOMMENDED ACTION:

Approve the ratification of the grant agreement from the U.S. Department of Justice, through the Arizona Criminal Justice Commission, Edward Byrne Justice Assistance Grant funds in the amount of $292,485.09 for FY2024-FY2025.

Consideration and Approval of Contract: Construction Manager at Risk (CMAR) Design Phase Services Contract with Loven-Fann Joint Venture in an amount not to exceed $700,000 for the Airport Snow Removal Equipment Building Project.

STAFF RECOMMENDED ACTION:

Award the CMAR Design Phase Services contract with Loven-Fann Joint Venture in an amount not to exceed $700,000, subject to approval by the Federal Aviation Administration (FAA) and Arizona Department of Transportation (ADOT) Multi-Modal Transportation Division; and
Authorize Change Order Authority of $70,000 (10%) to cover potential costs associated with unanticipated or additional items of work. This change order amount is included in the total not to exceed amount of $700,000; and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Contract: Cooperative Purchase Contract with Hughes Fire Equipment, Inc. in the amount of $1,064,108,07, plus fees and costs, for the purchase of two Fire Department Water Tenders with Bond funding.

STAFF RECOMMENDED ACTION:

Approve the Cooperative Purchase Contract with Hughes Fire Equipment, Inc. in the amount of $1,064,108,07, plus fees and costs, for the purchase of two Fire Department Water Tenders with Bond funding; and
Authorize the City Manager to execute the necessary documents.

ROUTINE ITEMS

Consideration and Adoption of Ordinance No. 2024-17: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the annual budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June 2025. (Primary and secondary property tax levies for FY 2024-2025)

STAFF RECOMMENDED ACTION:

Read Ordinance No. 2024-17 by title only for the final time
City Clerk reads Ordinance No. 2024-17 by title only (if approved above)
Adopt Ordinance No. 2024-17

Consideration and Adoption of Resolution No. 2024-30 and Ordinance No. 2024-19: A Resolution of the Flagstaff City Council declaring as a public record that certain document filed with the City Clerk and entitled "Water Services Rates Code Changes" and An Ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code Title 3, Business Regulations, Section 3-10-001-0008 License Fees and Title 7, Health and Sanitation, Chapter 7-02 Wastewater Regulations, and Chapter 7-03 Water Regulations, by adopting by reference that certain document entitled "Water Services Rates Code Changes"; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date

STAFF RECOMMENDED ACTION:

Adopt Resolution No. 2024-30
Read Ordinance No. 2024-19 by title only for the final time
City Clerk reads Ordinance No. 2024-19 by title only (if approved above)
Adopt Ordinance No. 2024-19

Consideration and Adoption of Ordinance No. 2024-18: An ordinance of the City Council of the City of Flagstaff, authorizing the exchange of real property of substantially equal value with property owners, Gary G. and Mary Eileen Hundelt; providing for severability, authority for clerical corrections, and establishing an effective date; and

Consideration and Approval of Purchase Agreement with Gary G. and Mary Eileen Hundelt.

STAFF RECOMMENDED ACTION:

Read Ordinance No. 2024-18 by title only for the final time
City Clerk reads Ordinance No.2024-18 by title only (if approved above)
Adopt Ordinance No. 2024-18
Approve the Purchase Agreement and authorize the City Manager to execute the necessary documents.

Consideration and Adoption of Resolution No. 2024-32 and Ordinance No. 2024-20: A resolution of the Flagstaff City Council declaring as a public record that certain document filed with the City Clerk and entitled "2024 Revisions to Floodplain Regulations" and an ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 12 Floodplains, Chapter 12-01 Flood Plain Regulations, by adopting by reference that certain document entitled "2024 Revisions to Floodplain Regulations"; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date

STAFF RECOMMENDED ACTION:

Adopt Resolution No. 2024-32
Read Ordinance No. 2024-20 by title only for the final time
City Clerk reads Ordinance No. 2024-20 by title only for the final time
Adopt Ordinance No. 2024-20

Consideration and Approval of Contract: Second Amendment to the Construction Manager at Risk (CMAR) Construction Phase Services Agreement with Eagle Mountain Construction, Inc. for the Spruce Wash Flood Mitigation Suite of Projects to add Guaranteed Maximum Price (GMP) 3.

STAFF RECOMMENDED ACTION:

Approve the Second Amendment to the CMAR Construction Phase Services Agreement with Eagle Mountain Construction, Inc. for the Spruce Wash Flood Mitigation Suite of Projects to include GMP 3 in the amount of $2,907,375.00 and adding 0 days to the contract duration; and
Approve an Owner's Contingency of $50,000, which is approximately 2.0% of Guaranteed Maximum Price #3; and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Contract: Approve Change Order No. 18 with Shephard Wesnitzer, Inc. in the amount of $214,480.00 and a 365 calendar day time extension for the Rio de Flag Flood Control Utility Relocation Design Services Contract.

STAFF RECOMMENDED ACTION:

Approve Change Order No. 18 with Shephard Wesnitzer, Inc. the amount of $214,480.00 and a 365 calendar day time extension for the Rio de Flag Flood Control Utility Relocation Design Services Contract; and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Preliminary Plat: PZ-23-00027-01: Preliminary replat of lots 23-24 and Tract E of the "Final Plat for Coconino Ridge at Pine Canyon"

STAFF RECOMMENDED ACTION:

Approve the Preliminary Plat in accordance with the findings presented in this report and the Planning and Zoning Commission recommendation of approval (5-0 vote in favor on May 22, 2024).

Consideration of Approval: City of Flagstaff Workforce Analysis and Strategic Plan

STAFF RECOMMENDED ACTION:

Approve the Workforce Analysis and Strategic Plan.

10.

REGULAR AGENDA

Consideration and Adoption of Resolution No. 2024-33: A resolution approving the extension of an Intergovernmental Agreement between the City of Flagstaff and Coconino County regarding the County's continued use of the Joe C. Montoya Community and Senior Center to operate its Senior Nutrition Programs.

STAFF RECOMMENDED ACTION:

Read Resolution No. 2024-33 by title only
City Clerk reads Resolution No. 2024-33 by title only (if approved above)
Adopt Resolution No. 2024-33

Consideration and Adoption Resolution No. 2024-34: A resolution of the Flagstaff City Council authorizing approval of the Northeastern Arizona Indian Water Rights Settlement Agreement

STAFF RECOMMENDED ACTION:

Read Resolution No. 2024-34 by title only
City Clerk reads Resolution No. 2024-34 by title only (if approved above)
Adopt Resolution No. 2024-34

11.

DISCUSSION ITEMS

Annual Update of the CARE Unit

STAFF RECOMMENDED ACTION:

Update only

Sharing of Information About Crisis Mobile Services

STAFF RECOMMENDED ACTION:

This presentation is for informational purposes only.

12.

OPEN CALL TO THE PUBLIC

13.

INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS

14.

ADJOURNMENT

CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                , at                    a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this                   day of                                          , 2024.

__________________________________________
Stacy Saltzburg, MMC, City Clerk

THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting.

NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.