Printed Agenda

AGENDA

CITY COUNCIL WORK SESSION
City of Garland
Work Session Room, City Hall
William E. Dollar Municipal Building
200 North Fifth Street
Garland, Texas
Monday, August 14, 2023
6:00 p.m.

DEFINITIONS:

Written Briefing: Items that generally do not require a presentation or discussion by the staff or Council. On these items the staff is seeking direction from the Council or providing information in a written format.

Verbal Briefing: These items do not require written background information or are an update on items previously discussed by the Council.

NOTICE: The City Council may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns one or more of the following matters:

(1) Pending/contemplated litigation, settlement offer(s), and matters concerning privileged and unprivileged client information deemed confidential by Rule 1.05 of the Texas Disciplinary Rules of Professional Conduct. Sec. 551.071, Tex. Gov't Code.

(2) The purchase, exchange, lease or value of real property, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.072, Tex. Gov't Code.

(3) A contract for a prospective gift or donation to the City, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.073, Tex. Gov't Code.

(4) Personnel matters involving the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear a complaint against an officer or employee. Sec. 551.074, Tex. Gov't Code.

(5) The deployment, or specific occasions for implementation of security personnel or devices. Sec. 551.076, Tex. Gov't Code.

(6) Discussions or deliberations regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City and with which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect of the sort described in this provision. Sec. 551.087, Tex. Gov't Code.

(7) Discussions, deliberations, votes, or other final action on matters related to the City's competitive activity, including information that would, if disclosed, give advantage to competitors or prospective competitors and is reasonably related to one or more of the following categories of information:

generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling;
bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies;
effective fuel and purchased power agreements and fuel transportation arrangements and contracts;
risk management information, contracts, and strategies, including fuel hedging and storage;
plans, studies, proposals, and analyses for system improvements, additions, or sales, other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider; and
customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies. Sec. 551.086; Tex. Gov't Code; Sec. 552.133, Tex. Gov't Code]

Public Comments on Work Session Items

Persons who desire to address the City Council on any item on the Work Session agenda are allowed three minutes to speak. Speakers are taken only at the beginning of the meeting, other than invited testimony.

Speakers are grouped by Work Session item and will be taken in the order of the Work Session agenda. Speakers must submit to the City Secretary a completed speaker's card before the beginning of the meeting. Speaker cards will not be accepted after the Mayor calls the meeting to order. Speaker cards are available in the lobby, at the visitor's side of the Work Session Room, and from members of staff.

Speakers are limited to addressing items on the Work Session agenda – any item relating to a Regular Session agenda item should be addressed at the Regular Session and any item not on an agenda may be addressed during the open microphone at the end of the Regular Session.

Consider the Consent Agenda

A member of the City Council may ask for discussion or further information on an item posted as a consent agenda item on the next Regular Meeting of the City Council. The Council Member may also ask that an item on the posted consent agenda be pulled from the consent agenda and considered for a vote separate from consent agenda items on the regular agenda. All discussions or deliberations on this portion of the work session agenda are limited to posted agenda items and may not include a new or unposted subject matter.

Written Briefings:

Proposed Part-time Associate Judge Appointment

Written staff presentation and recommendation regarding the proposed appointment of Donna Winfield for a part-time position of Associate Judge, prepared by Kristen Smith, Managing Director of Human Resources. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the August 15, 2023 Regular Meeting.

Municipal Setting Designation request at 1901 Northwest Highway

Written staff presentation and recommendation regarding a Municipal Setting Designation (MSD) application that has been submitted for 1901 Northwest Highway, prepared by Will Guerin, Director of Planning. Unless otherwise directed by Council, this item is scheduled for formal consideration at the August 15, 2023 Regular Meeting.

City Council Committees - Pending Items List

Written staff presentation regarding the City Council Committees Pending Items List, prepared by Judson Rex, City Manager.

Consider an ordinance authorizing the issuance of tax notes of approximately $40.3 million.

Written staff presentation recommendation regarding an ordinance authorizing the issuance of tax notes of approximately $40.3 million, prepared by Matthew Watson, Managing Director of Financial Services. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the September 5, 2023 Regular Meeting.

Garland Development Code Ordinance 1.51 - Engineering Review and Inspection Fee

Written staff presentation and recommendation regarding approval of amendments to the Garland Development Code Ordinance 1.51 - Engineering Review and Inspection Fee, prepared by Michael Polocek, Director of Engineering. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the August 15, 2023 Regular Meeting.

Consider assistance for 2023 Labor Day Parade

Written staff presentation and recommendation regarding the Noon Exchange Club of Garland's request to consider waiving expenditures for City services required for their event, Labor Day Parade in Downtown Garland on Monday, September 4, 2023, prepared by Dana Lodge, Convention and Visitors Bureau and Events Director. Unless otherwise directed by Council, staff will proceed with the proposed assistance for the special event.

Investment Portfolio Summary

Written staff presentation regarding the City of Garland, Investment Portfolio Quarterly report to Council, prepared by Matthew Watson, Managing Director of Financial Services.

Verbal Briefings:

Home Improvement Incentive Program Update

Hear a presentation prepared by Scott Bollinger, Neighborhood Resource Manager and receive Council direction regarding the Home Improvement Incentive Program (HIIP) as it closes out its fourth year of existence.

Charter Review Process

Hear a presentation prepared by Brian England, City Attorney, and receive Council direction regarding the City Council initiating a Charter Review Process.

Continue department presentations and Council discussions on the 2023-24 Proposed Budget

Hear a presentation prepared by Police Chief Jeff Bryan, and receive Council direction regarding the FY 2023-24 Proposed Budget.

Discuss Appointments to Boards and Commissions

Mayor Scott LeMay

Jennifer Nguyen – Community Multicultural Commission
Elvia Flores – Community Multicultural Commission
Mitch Carr – Cultural Arts Commission
Ken Risser – Environmental and Community Advisory Board
Don Koerner – Parks and Recreation Board
Wayne Dalton – Plan Commission
David Perry – Property Standards Board
Shirley Robnett – Senior Citizens Advisory Board
Allan Stafford – Tax Increment Finance #1 Downtown Board
Patrick Abell – Tax Increment Finance #3 Board

Mayor Pro Tem Jeff Bass

Beena Varnan - Cultural Arts Commission
Nancy Janssen - Parks and Recreation Board

Council Member Dylan Hedrick

John VanPelt - Cultural Arts Commission
Terri Chepregi - Library Board
David Parrish - Parks and Recreation Board
Mike Rose - Plan Commission
Martha Melaku - Property Standards Board
Charlotte Piercy - Senior Citizens Advisory Board
Tony Bui - Tax Increment Finance #1 Downtown Board

Announce Future Agenda Items

A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time.

Council will move into Executive Session

EXECUTIVE SESSION
AGENDA

The City Council will adjourn into executive session pursuant to Sections 551.071. 551.072, 551.086, and 551.087 of the Texas Government Code to deliberate or discuss:

Economic development matters related to commercial or financial information that the City has received from one or more business prospects that the City seeks to have locate, stay, or expand in or near the territory of the City in the vicinity of 635 and South Garland Avenue with which the City is conducting economic development negotiations (551.087); and attorney/client matters concerning privileged and unprivileged client information related to the same (551.071).
Economic development matters related to commercial or financial information that the City has received from one or more business prospects that the City seeks to have locate, stay, or expand in or near the territory of the City in the vicinity of President George Bush Turnpike (PGBT) and Firewheel Parkway with which the City is conducting economic development negotiations (551.087); and attorney/client matters concerning privileged and unprivileged client information related to the same (551.071).
The purchase, exchange, lease or value of real property located within the City in the vicinity of the historic downtown district (551.072); and attorney/client matters concerning privileged and unprivileged client information related to the same (551.071).

Adjourn