Printed Agenda

CITY COUNCIL
REGULAR MEETING AGENDA
Wednesday, May 10, 2023, 6:00 P.M. - ADJOURNED FROM MAY 3, 2023
Council Chamber – City Hall – 300 Forest Avenue, Pacific Grove, CA

The Council will not begin consideration of any item on this agenda later than 10:00 p.m. unless such consideration is approved. Any items on this agenda not considered this evening will be continued to a future meeting.

Copies of the agenda packet are available for review at the Pacific Grove Library, in the Finance Department, and electronically at www.cityofpacificgrove.org/agendas. The most effective method of communication with the City Council is by sending an email to citycouncil@cityofpacificgrove.org. In order to allow the City Council adequate time to review communication related to an agenda item, it is recommended that the communication be sent no later than close of business the day prior to the City Council meeting. Public comment will be posted to the relative agenda item through noon on the day of the City Council meeting. Public comment received after the noon deadline will be posted as soon thereafter as possible.

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MEETING INSTRUCTIONS

AGENDA

CALL TO ORDER

PLEDGE OF ALLEGIANCE: Mayor Peake

APPROVAL OF AGENDA

PRESENTATIONS

Mayor's Proclamation: Affordable Housing Month

Reference: Bill Peake, Mayor

Recommended Action: Receive presentation.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

Mayor's Proclamation: Gateway Center's 60th Anniversary

Reference: Bill Peake, Mayor

Recommended Action: Receive the presentation.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

COUNCIL AND STAFF ANNOUNCEMENTS (City-Related Items Only)

Report on Closed Session by City Attorney

Other

GENERAL PUBLIC COMMENT
General Public Comment must deal with matters subject to the jurisdiction of the City and the Council that are not on the Regular Agenda. This is the appropriate place to comment as to items on the Consent Agenda, only if you do not wish to have the item pulled for individual consideration by the Council. Comments from the public will be limited to three minutes and will not receive Council action. Comments regarding items on the Regular Agenda shall be heard prior to Council’s consideration of such items at the time such items are called. Whenever possible, written correspondence should be submitted to the Council in advance of the meeting, to provide adequate time for its consideration.

General Public Comment

Reference: Sandra Kandell, City Clerk

Recommended Action: Receive written general public comment if applicable.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

CONSENT AGENDA

The Consent Agenda deals with routine and non-controversial matters, and may include action on resolutions, ordinances, or other public hearings for which testimony is not anticipated. The vote on the Consent Agenda shall apply to each item that has not been removed. Any member of Council, staff, or the public may remove an item from the Consent Agenda for individual consideration. When items are pulled for discussion, they will be automatically placed at the end of their respective section within the Regular Agenda. One motion shall be made to adopt all non-removed items on the Consent Agenda.

APPROVAL OF CITY COUNCIL MEETING MINUTES
Items pulled from this section will be placed under 12. Unfinished and Ongoing Business

Minutes of the City Council Adjourned meeting of April 12, 2023 and City Council Regular meeting of April 19, 2023

Reference: Sandra Kandell, City Clerk

Recommended Action: Approve the minutes.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

RESOLUTIONS
Items pulled from this section will be placed under 12. Unfinished and Ongoing Business or 13. New Business

Resolution Amending Council Policy 000-9 (Council Guidelines) Regarding Public Hearing and Appeal Procedures

Reference: Brian A. Pierik, City Attorney

Recommended Action:

Motion to adopt Resolution Amending Council Policy 000-9 (Council Guidelines) Regarding Public Hearing and Appeal Procedures.
Alternative action based on direction of City Council related to this subject matter.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

ORDINANCES
Items pulled from this section will be placed under 11. Public Hearings

Fiscal Year 2022/23 Mid-Year Budget Modifications and Ordinance Amending the Fiscal Year 2022/23 Budget

Reference: Tori Hannah, Administrative Services Director/Assistant City Manager

Recommended Action: Hold second reading and adopt an ordinance amending the Fiscal Year 22/23 Operating and Capital Improvement Budget

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

REPORTS – INFORMATION ONLY
Items pulled from this section will be placed under 12. Unfinished and Ongoing Business or 13. New Business

Third Quarter Treasurer’s Quarterly Report – Fiscal Year 2022-23

Reference: Tori Hannah, Administrative Services Director/Assistant City Manager

Recommended Action:

Receive the report.
Alternatively, discuss and take other action related to this item.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

Third Quarter Budget Report

Reference: Tori Hannah, Administrative Services Director/Assistant City Manager

Recommended Action:

Receive the report.
Alternatively, discuss and take other action related to this item.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

Third Quarter Purchase Order Report

Reference: Jennifer Pope, Management Analyst

Recommended Action:

Receive the Third Quarter Purchase Order Report.
Alternatively, discuss and take other action related to this item.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

Third Quarter 22/23 Workers' Compensation Report

Reference: Audrey Cray, Finance & Risk Manager

Recommended Action: Receive the report.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

Third Quarter Capital Project Budget Report & Update

Reference: Tori Hannah, Administrative Services Director/Assistant City Manager

Recommended Action:

Receive the report.
Alternatively, discuss and take action related to this item.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

REPORTS – REQUIRING ACTION
Items pulled from this section will be placed under 12. Unfinished and Ongoing Business or 13. New Business

FY22/23 Crack & Slurry Seal

Reference: Joyce Halabi, Deputy Public Works Director

Recommended Action:

Authorize an agreement with Graham Contractors for the FY22/23 Crack and Slurry Seal Project in an amount not to exceed $319,139 plus a 5% contingency;
Alternatively, discuss and take other action related to this item.

CEQA: Categorical Exemption, CEQA Guidelines Section 15301, Class I, Existing Facilities

Microsoft Enterprise Software License Agreement

Reference: Mohammed Khasimi, Chief Information Officer

Recommended Action:

Authorize the Mayor to execute a 3-year agreement with Dell / Microsoft for Microsoft Enterprise Software Licensing through Riverside County Master Agreement, in the amount of approximately $25,000 annually; or
Alternatively, discuss and take other action related to this item.

Annual costs are subject to change with changes to the product quantity and licensing type due to staff turnover, changes to storage capacity or user-level access needs.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

FY22/23 Street Rehabilitation Project – Bid Additive 2

Reference: Joyce Halabi, Deputy Public Works Director

Recommended Action:

Authorize an agreement with Monterey Peninsula Engineering for the FY22/23 Street Rehabilitation Project, bid additive 2 in an amount not to exceed $180,935 plus a 5% contingency;
Alternatively, discuss and take other action related to this item.

CEQA: Categorical Exemption, CEQA Guidelines Section 15301, Class I, Existing Facilities

10.

MEETING MINUTES OF COMMISSIONS, BOARDS, AND COMMITTEES
Items pulled from this section will be placed under 13. New Business

Architectural Review Board Minutes: February 14, 2023

Reference: Laurel O'Halloran, Planner & Economic Development Coordinator

Recommended Action: Receive minutes.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

Planning Commission Meeting Minutes: March 9, 2023

Reference: Joseph Sidor, Contract Planner

Recommended Action: Receive the minutes.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

REGULAR AGENDA

11.

PUBLIC HEARINGS
For public hearings involving a quasi-judicial determination by the Council, the proponent of an item may be given 10 minutes to speak and others in support of the proponent’s position may be given three minutes each. A designated spokesperson for opposition to the item may be given 10 minutes to speak and all others in opposition may be given three minutes each. Very brief rebuttal and surrebuttal may be allowed in the sole discretion of the Council. In public hearings not involving a quasi-judicial determination by the Council, all persons may be given three minutes to speak on the matter.

12.

UNFINISHED AND ONGOING BUSINESS

FY23/24 Capital Improvement Plan & SB1 Project List

Reference: Joyce Halabi, Deputy Public Works Director

Recommended Action:

Receive and approve the FY 23/24 Capital Improvement Plan (CIP) to include in the Operating Budget
Approve a resolution adopting the FY23/24 SB1 Project List
Alternatively, discuss and take other action related to this item

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

Recreation Department Update and Increased Programming Plan

Reference: Daniel Gho, Public Works Director/Deputy City Manager

Recommended Action:

Receive report and provide direction.
Alternatively, discuss and take other action related to this item.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

Formal Selection of Focused General Plan Update Consultant

Reference: Anastacia Wyatt, Community Development Director

Recommended Action:

Authorize an Agreement with Rincon Consultants, Inc. to complete the focused General Plan update, associated zoning ordinance and map amendments, and objective design and development standards, economic analysis, market assessment, parking data, and a climate action and adaptation plan in an amount not to exceed $2,193,070 beginning in FY 22/23 and terminating in FY 27/28.
Alternatively, discuss and take other action related to this item.

CEQA: Does not constitute a Project per California Environmental Quality Act Guidelines Section 15378

13.

NEW BUSINESS

14.

FULL PRESENTATIONS

15.

CLOSED SESSION

ADJOURNMENT

NOTICE OF ADA COMPLIANCE: Pursuant to Title II of the Americans with Disabilities Act (Codified At 42 United States Code Section 12101 and 28 Code of Federal Regulations Part 35), and Section 504 of the Rehabilitation Act of 1973, the City of Pacific Grove does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, disability, age or sexual orientation in the provision of any services, programs, or activities. The City of Pacific Grove does not discriminate against persons with disabilities. City Hall is an accessible facility. A limited number of assisted listening devices will be available at this meeting. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting or provide the requested agenda format.