Printed Agenda

CITY OF WEST COVINA

CITY COUNCIL/SUCCESSOR AGENCY

FEBRUARY 20, 2024, 7:00 PM
REGULAR MEETING

CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790

Mayor Brian Calderón Tabatabai
Mayor Pro Tem Tony Wu
Councilwoman Letty Lopez-Viado
Councilman Ollie Cantos
Councilwoman Rosario Diaz

Please turn off all cell phones and other electronic devices prior to entering the Council Chambers

AMERICANS WITH DISABILITIES ACT
The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

AGENDA MATERIAL
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue South, West Covina and at www.westcovina.org. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk’s Office, Room 317 of City Hall located at 1444 W. Garvey Avenue South, West Covina, during normal business hours.

NOTICE
The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community Development Commission, West Covina Public Financing Authority and the West Covina Community Services Foundation are agencies on which the City Council serves as members. Agendas may contain items for these boards, as necessary.

PUBLIC COMMENTS
ADDRESSING THE CITY COUNCIL
(Per WCMC 2-48, Ordinance No. 2150)

Any person wishing to address the City Council on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk.

Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to speak on agenda items will be heard prior to requests to speak on non-agenda items. All comments are limited to five (5) minutes per speaker.

Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded.

Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing.

RULES OF DECORUM
Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be found at the end of agenda.

AGENDA

CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY

TUESDAY FEBRUARY 20, 2024, 7:00 PM
REGULAR MEETING

INVOCATION

Led by Pastor Samuel Martinez from Amazing Love Ministries

PLEDGE OF ALLEGIANCE

Led by Councilwoman Diaz

ROLL CALL

REPORTING OUT FROM CLOSED SESSION

PRESENTATIONS

Certificate of Recognition for Elijah Umana for Winning CABE 2024 Writing Championship
Proclamation Recognizing Black History Month
Certificate of Recognition for Student Government Day

CITY MANAGER'S REPORT
City Manager's report on current City projects.

ORAL COMMUNICATIONS - Five (5) minutes per speaker
Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor.

CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council/Community Development Commission request specific items to be removed from the Consent Calendar for separate discussion or action.

APPROVAL OF MEETING MINUTES

CONSIDERATION OF APPROVAL OF THE FEBRUARY 6, 2024, CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES AND THE FEBRUARY 6, 2024, CITY COUNCIL/SUCCESSOR AGENCY REGULAR CLOSED SESSION MEETING MINUTES.

That the Council approve the February 6, 2024, City Council/Successor Agency Regular Session Meeting Minutes and the February 6, 2024, City Council/Successor Agency Regular Closed Session Meeting Minutes.

ORDINANCES FOR ADOPTION - Procedural Waiver. Waive full reading of each ordinance on the agenda and authorize the approval of each ordinance by title only.

CONSIDERATION OF ADOPTION OF ORDINANCE NO. 2519 PERTAINING TO THE DEVELOPMENT CODE UPDATE AND RELATED MUNICIPAL CODE AMENDMENTS INCLUDING INCREASE IN PARK DEDICATION REQUIREMENTS

It is recommended that the City Council adopt the following ordinance:

ORDINANCE NO. 2519 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING CODE AMENDMENT NO. 23-01, THE DEVELOPMENT CODE UPDATE, AMENDING CHAPTER 7 (BUILDINGS AND BUILDING REGULATIONS), CHAPTER 15 (MISCELLANEOUS PROVISIONS RELATING TO PUBLIC HEALTH AND SAFETY), CHAPTER 17 (PLANNING), CHAPTER 19 (STREETS, SIDEWALKS, AND PUBLIC PLACES), AND CHAPTER 24 (VEGETATION) OF THE WEST COVINA MUNICIPAL CODE, AND AMENDING THE DOWNTOWN PLAN AND CODE

CITY MANAGER'S OFFICE

CONSIDERATION OF EXPENSE REIMBURSEMENT FOR FRIENDSHIP CITY TRIP TO TAIWAN

It is recommended that the City Council:

Authorize Mayor Pro Tem Wu and Council Member Diaz to receive reimbursement for costs associated with a trip to Taiwan from February 21, 2024 through March 3, 2024.
Authorize the Acting City Manager to receive reimbursement for costs associated with the trip to Taiwan.
Form an ad hoc committee comprised of Mayor Pro Tem Wu and Council Member Diaz for discussions and meetings relating to establishing a friendship city relationship with the Cities of Kaohsiung, Pingtung, Keelung and Taipei and to provide recommendations to the City Council regarding the potential friendship city relationships.
Authorize Mayor Pro Tem Wu to sign letters of interest regarding seeking friendship city relationships with the Cities of Kaohsiung, Pingtung, Keelung and Taipei.

FINANCE DEPARTMENT

CONSIDERATION OF ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) AND OTHER RELATED REPORTS FOR THE YEAR ENDED JUNE 30, 2023

It is recommended that the City Council receive and file the following letters and financial reports for the year ended June 30, 2023:

Annual Comprehensive Financial Report;
Government Auditing Standards Letter;
Audit Communication Letter; and
Community Financial Report.

CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT WITH HINDERLITER, DE LLAMAS & ASSOCIATES (HDL) FOR BUSINESS LICENSE OPERATIONS MANAGEMENT & COMPLIANCE

Staff recommends that the City Council approve the following:

In accordance with Section 2-335(10) of Division 2 of Article VII of Chapter 2 of the West Covina Municipal Code, find that compliance with the City's bidding requirements and procedures is not in the best interest of the City in connection with the procurement of administration of the business license program due to the probability of the incumbent provider being awarded based on its satisfactory experience with the City and that any transition would only halt or hinder incoming revenue.
Ratify execution by the Acting City Manager of Amendment Number Two to the current agreement with HdL Software, LLC to extend the term for approximately one month to ensure continuity of collection services.
Authorize the Acting City Manager to negotiate and execute an agreement with Hinderliter, de Llamas & Associates for a term of five (5) years, in substantially the form as attached and in such final form as approved by the City Attorney.

CONSIDERATION OF THE SECOND QUARTER FINANCIAL REPORT AND BUDGET AMENDMENT FOR FISCAL YEAR 2023-24

It is recommended that the City Council take the following actions:

Receive and file the Second Quarter Financial Report for Fiscal Year 2023-24; and
Adopt the following resolution:

RESOLUTION NO. 2024-11 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2023 AND ENDING JUNE 30, 2024 (SECOND QUARTER FINANCIAL REPORT)

CONSIDERATION OF LONG-RANGE FINANCIAL FORECAST FOR FISCAL YEARS ENDING 2025-2029

It is recommended that City Council receive and file the Long-Range Financial Forecast for fiscal years ending 2025-2029.

FIRE DEPARTMENT

CONSIDERATION OF VERDUGO FIRE COMMUNICATIONS DISPATCH SERVICE AGREEMENT WITH THE CITIES OF BURBANK, GLENDALE, AND PASADENA FOR FIRE DEPARTMENT DISPATCHING SERVICES

It is recommended that the City Council:

Authorize the Acting City Manager to negotiate and execute a two-year agreement with a one-year renewal option with the Cities of Burbank, Glendale and Pasadena for Fire Department dispatching services, in such final form as approved by the City Attorney. The agreement includes onboarding costs of approximately $50,000, which would only be payable if the City decides not to exercise the renewal option.
Authorize the Acting City Manager to negotiate and execute any and all other agreements necessary for the transition of Fire Department dispatching services and approve a project budget not to exceed $25,000, for radio programming, apparatus graphics, and unforeseen transition costs.
Authorize the Acting City Manager to negotiate any amendments to the agreements in such form approved by the City Attorney; and
Approve the following resolution:

RESOLUTION NO. 2024-15 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2023 AND ENDING JUNE 30, 2024 (FIRE DEPARTMENT DISPATCH SERVICES)

END OF CONSENT CALENDAR

DEPARTMENTAL REGULAR MATTERS

COMMUNITY DEVELOPMENT

CONSIDERATION OF 2023 UPDATE TO THE PAVEMENT MANAGEMENT PROGRAM

It is recommended that the City Council take the following actions:

1. Receive and file the Updated 2023 Pavement Management Program; and
2. Provide direction regarding whether to implement budget scenario 2 for the 5-year pavement program for a total budget of approximately $25.5 million over 5 years, or budget scenario 3 for the 5-year pavement program for a total budget of approximately $28.8 million over 5 years; and
3. Direct the City Manager to implement the plan.

MAYOR/COUNCILMEMBERS REPORTS
AB 1234 Conference and Meeting Report (verbal, if any)
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.)

CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
(Per City of West Covina Standing Rules 4.f - Requests for reports, studies, or investigations that are not readily available must be placed on the City Council/Successor Agency agenda as items of business and must be approved by a majority of the City Council/Successor Agency Board.)

CITY COUNCIL COMMENTS

ADJOURNMENT

Next Tentative City Council Meeting

Regular Meeting

March 19, 2024

7:00 PM

RULES OF DECORUM

The following are excerpts from the West Covina Municipal Code:

Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn.

Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes.
The city council may establish a limit on the duration of oral communications.
All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilmember except through the presiding officer.
The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state.

Sec. 2-50. Decorum--Required.

While the council is in session, the members shall preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or disrupt the proceedings or the peace of the council nor interrupt any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided.
Members of the public shall not willfully disrupt the meeting or act in a manner that actually impairs the orderly conduct of the meeting. For the purposes of this code, “willfully disrupt” includes, but is not limited to, continuing to do any of the following after being warned by the Mayor that continuing to do so will be a violation of the law:
1. Addressing the Mayor and City Council without first being recognized.
2. Persisting in addressing a subject or subjects, other than that before the Mayor and City Council.
3. Repetitiously addressing the same subject.
4. Failing to relinquish the podium when directed to do so.
5. From the audience, interrupting or attempting to interrupt, a speaker, the Mayor, a council member, or a staff member or shouting or attempting to shout over a speaker, the Mayor, a council member or a staff member.
6. As a speaker, interrupting or attempting to interrupt the Mayor, a council member, or a staff member, or shouting over or attempting to shout over the Mayor, a council member, or a staff member. Nothing in this section or any rules of the council shall be construed to prohibit public criticism of the policies, procedures, programs, or services of the City or of the acts or omissions of the City Council. It shall be unlawful to violate the provisions of this Section.

If any subsection, sentence, clause, or phrase or word of this Section 2-50 is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Section. The City Council hereby declares that it would have passed this section and each subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more subsections, sentences, clauses, phrases or words had been declared invalid or unconstitutional.

Sec. 2-52. Persons authorized to be within council area.
No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council.

The following are excerpts from the Penal Code

148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment.

403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.