Printed Agenda

CITY OF WEST COVINA

CITY COUNCIL/SUCCESSOR AGENCY
Updated August 16, 2025
Item No. 17

AUGUST 19, 2025, 7:00 PM
REGULAR MEETING

CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790

Mayor Tony Wu
Mayor Pro Tem Letty Lopez-Viado
Councilman Ollie Cantos
Councilwoman Rosario Diaz
Councilmember Brian Gutierrez

Please turn off all cell phones and other electronic devices prior to entering the Council Chambers

AMERICANS WITH DISABILITIES ACT
The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at a Council meeting, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8am to 5pm Monday through Thursday. Please call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

AGENDA MATERIAL
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue South, West Covina and at www.westcovina.org. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk’s Office, Room 317 of City Hall located at 1444 W. Garvey Avenue South, West Covina, during normal business hours.

NOTICE
The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community Development Commission, West Covina Public Financing Authority and the West Covina Community Services Foundation are agencies on which the City Council serves as members. Agendas may contain items for these boards, as necessary.

PUBLIC COMMENTS
ADDRESSING THE CITY COUNCIL

Any person wishing to address the City Council on any matter listed on the agenda, excluding any matter set for a public hearing, or on any other matter within their jurisdiction must complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk prior to the commencement of Oral Communications. No speaker cards will be accepted after the commencement of Oral Communications, except at the discretion of the Presiding Officer.

Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to speak on agenda items will be heard prior to requests to speak on non-agenda items. Comments are limited to three (3) minutes per speaker, unless modified by the Presiding Officer or the City Council.

Any testimony or comments regarding a matter set for a public hearing will be heard during the hearing.

While members of the public are free to level criticism of City policies and the action(s) or proposed action(s) of the City Council or its members, members of the public may not engage in behavior that is disruptive to the orderly conduct of the meeting, including, but not limited to, speaking off topic, speaking beyond the speaker’s allotted time limit, making slanderous or profane remarks or using loud, threatening, or abusive language which disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting. Members of the public may not threaten any person with physical harm or act in a manner that may reasonably be interpreted as an imminent threat of physical harm. The City of West Covina will not tolerate harassment based upon a person’s race, religious creed, color, national origin, ancestry, disability, medical condition, marital status, gender, sexual orientation, or age.

RULES OF DECORUM
Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be found at the end of agenda.

AGENDA

CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY

TUESDAY AUGUST 19, 2025, 7:00 PM
REGULAR MEETING

INVOCATION

Led by Pastor Matt Chavez from One and All Church

PLEDGE OF ALLEGIANCE

Led by Mayor Wu

ROLL CALL

REPORTING OUT FROM CLOSED SESSION

ORAL COMMUNICATIONS - Three (3) minutes per speaker
Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor.

CITY MANAGER'S REPORT
City Manager's report on current City projects.

CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council/Community Development Commission request specific items to be removed from the Consent Calendar for separate discussion or action.

CITY MANAGER'S OFFICE

CONSIDERATION OF EXTENSIONS TO TRANSPORTATION AND LEASE AGREEMENTS WITH MV TRANSPORTATION, INC.

It is recommended that the City Council take the following actions:

Approve a one (1) year extension to both the Transportation Services Agreement and the Lease Agreement with MV Transportation, Inc., extending the terms of both agreements through September 2, 2026; and
Authorize the Acting City Manager to negotiate and execute amendments memorializing the extensions and the maximum annual cost for the transportation services as outlined in MV Transportation Inc.'s cost proposal, in such final form as approved by the City Attorney.

CONSIDERATION OF SIXTH AMENDMENT TO AGREEMENT WITH NATIONWIDE ENVIRONMENTAL SERVICES FOR STREET SWEEPING SERVICES

It is recommended that the City Council:

Authorize the Acting City Manager to execute the Sixth Amendment to the Street Sweeping Contract with Joe's Sweeping, Inc. dba Nationwide Environmental Services, in such final form as approved by the City Attorney.
Adopt the following resolutions, approving the necessary budget amendments associated with the Sixth Amendment:

RESOLUTION NO. 2025-68 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 (SERVICE CONTRACTS)

RESOLUTION NO. 2025-69 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2025 AND ENDING JUNE 30, 2026 (SERVICE CONTRACTS)

CONSIDERATION OF A MEMORANDUM OF UNDERSTANDING WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (LACMTA) FOR COLLECTING AND REPORTING DATA FOR THE NATIONAL TRANSIT DATABASE

It is recommended that the City Council authorize the Acting City Manager to execute the Memorandum of Understanding (MOU) with the Los Angeles County Metropolitan Transportation Authority (LACMTA) for collecting and reporting data for the National Transit Database (NTD), in substantially the form as attached and in such final form as approved by the City Attorney.

CONSIDERATION OF PURCHASE AND SALE AGREEMENT AND JOINT ESCROW INSTRUCTIONS FOR A PORTION OF DEVELOPMENT SITE (APN 8474-007-940) IN THE CITY OF WEST COVINA

It is recommended that the City Council authorize the Acting City Manager to execute the Purchase and Sale Agreement & Joint Escrow Instructions with Real SAET West Covina, LLC (Project Passion Restaurant Group) for the sale of the property located at the northeast corner of the West Covina Mall on E. Garvey Avenue South.

CONSIDERATION OF AGREEMENT FOR EXECUTIVE LEVEL RECRUITMENT SERVICES

It is recommended that the City Council:

Approve the selection of TS Talent Solutions of Tripepi Smith & Associates, Inc. to conduct the recruitments for the City Manager and Fire Chief positions.
Authorize the Mayor to execute an agreement with Tripepi Smith & Associates, Inc., in such form as approved by the City Attorney.

COMMUNITY SERVICES

CONSIDERATION OF REJECTION OF RFP 2026-05 STATE OF THE CITY CATERING PROPOSALS AND AUTHORIZATION FOR THE ACTING CITY MANAGER TO PROCURE SUCH SERVICES

Staff recommends that the City Council reject all proposals received in response to RFP No. 2026-05 State of the City Catering Services due to submitted quotes significantly exceeding reasonable pricing.

Staff further recommends that the City Council authorize the Acting City Manager to secure catering services for the 2025 State of the City event at a total cost not to exceed $30,000 for an anticipated attendance of 550 guests or fewer. This authorization will allow for direct negotiation with qualified caterers to ensure a cost-effective solution while maintaining the quality and service standards expected for the event.

FINANCE DEPARTMENT

CONSIDERATION OF PURCHASING REPORT AND REJECTION OF UNAWARDED BIDS

It is recommended that the City Council take the following actions:

Receive and file the listing of all contracts and purchase orders that have been awarded by the City Manager from February 1, 2025 to June 30, 2025.
Reject the unawarded bids detailed within the staff report.

CONSIDERATION OF MONTHLY SALARY FOR ACTING CITY MANAGER

It is recommended that the City Council approve the Acting City Manager's request to be paid a monthly salary of one dollar ($1.00) more than the highest paid subordinate supervised by the Acting City Manager, effective as of May 24, 2025.

CONSIDERATION OF A MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY AND THE CITY OF WEST COVINA POLICE MANAGEMENT ASSOCIATION (WCPMA)

It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. 2025-70 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE WEST COVINA POLICE MANAGEMENT ASSOCIATION (WCPMA) FOR THE PERIOD OF JANUARY 1, 2025 THROUGH DECEMBER 31, 2027

POLICE DEPARTMENT

PUBLIC WORKS

10)

CONSIDERATION OF REJECTION OF SOLE PROPOSAL RECEIVED FOR REQUEST FOR PROPOSALS (RFP NO. 2025-10) FOR SHOPPING CART RETRIEVAL SERVICES

Staff recommends that the City Council reject the sole proposal received in response to the Request for Proposals (RFP No. 2025-10) for Shopping Cart Retrieval Services, as the proposal was non-responsive and lacked competitive pricing.

11)

CONSIDERATION OF AUTHORIZATION TO PURCHASE SPECIALIZED FLEET VEHICLE: DUMP TRUCK

It is recommended that the City Council:

Authorize the purchase of one (1) Dump Truck for the Public Works Department's Fleet Services Division from WC Performance Ford, the lowest responsible bidder, in an amount not to exceed $100,000.
Authorize the Acting City Manager to execute the purchase order and/or agreement required for the purchase.
In the event the Dump Truck is no longer available from WC Performance Ford at the time of purchase, authorize the Acting City Manager to purchase the Dump Truck from another vendor that submitted a bid or purchase a comparable vehicle meeting the City's specifications, provided the purchase price shall not exceed $100,000.

12)

CONSIDERATION OF AUTHORIZATION TO PURCHASE TPMT HYDRAULIC DRIVEN AIRLESS PUMP SPRAY SYSTEM FOR INSTALLATION ON TRUCK CHASSIS

It is recommended that the City Council:

Authorize the purchase of a TPMT Hydraulic Driven Airless Pump Spray System, to be installed on a City-purchased truck chassis, from Roadline Products, Inc. in the amount of $159,411.88, including equipment, installation, and applicable taxes and fees.
Authorize the Acting City Manager to execute the purchase order and/or agreement required for the purchase.
Adopt the following resolution:

RESOLUTION NO. 2025-66 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2025 AND ENDING JUNE 30, 2026 (TPMT HYDRAULIC DRIVEN AIRLESS PUMP SPRAY SYSTEM)

13)

APPROVAL OF PURCHASE ORDER FOR FORD FLEET CARE FOR FISCAL YEAR 2025-26

It is recommended that the City Council:

Authorize the Acting City Manager to issue a purchase order to Ford Fleet Care utilizing the Sourcewell Cooperative Purchasing Agreement for Fiscal Year 2025-2026.
Authorize the Acting City Manager to execute any purchase order change orders within the FY2025-26 budget for Fund 365, Fleet Management.

14)

CONSIDERATION OF AUTHORIZATION TO PURCHASE SPECIALIZED FLEET VEHICLE - BOOM TRUCK

It is recommended that the City Council:

Authorize the purchase of one (1) VersaLift SST-40-EIH-02 boom truck from WC Performance Ford, the lowest responsible bidder, in an amount not to exceed $185,813.
Authorize the Acting City Manager to execute the purchase order and/or agreement required for the purchase of the boom truck.
In the event the boom truck is no longer available from WC Performance Ford at the time of purchase, authorize the Acting City Manager to purchase a comparable vehicle meeting the City's specifications, provided the purchase price shall not exceed $200,000.
Adopt the following resolution:

RESOLUTION NO. 2025-64 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2025 AND ENDING JUNE 30, 2026 (BOOM TRUCK)

15)

CONSIDERATION OF AUTHORIZATION TO PURCHASE TRUCK CHASSIS FOR INSTALLATION OF PAINT TRUCK AIRLESS PUMP SYSTEM

It is recommended that the City Council take the following actions:

Reject the bid received for Request for Bids (RFB) No. 2025-14.
Authorize the purchase of a new 2024 Ford Super Duty F-450 DRW XL 2WD Reg Cab 169" WB 84" CA truck chassis to support the installation of the TPMT Hydraulic Driven Airless Pump Spray System for roadway striping and pavement marking operations from Ken Grody Ford in an amount not to exceed $60,478.
Authorize the Acting City Manager to execute the purchase order and/or agreement required for the purchase.
In the event the truck chassis is no longer available from Ken Grody Ford at the time of purchase, authorize the Acting City Manager to purchase a comparable vehicle meeting the City's specifications provided the purchase price shall not exceed $90,000.
Adopt the following resolution:

RESOLUTION NO. 2025-65 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2025 AND ENDING JUNE 30, 2026 (TRUCK CHASSIS)

END OF CONSENT CALENDAR

DEPARTMENTAL REGULAR MATTERS

16)

REVIEW OF STREET SWEEPING PROGRAM AND STRATEGIES

It is recommended that the City Council provide direction.

MAYOR/COUNCILMEMBERS REPORTS
AB 1234 Conference and Meeting Report (verbal, if any)
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.)

CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
(Per City of West Covina Standing Rules 4.f - Requests for reports, studies, or investigations that are not readily available must be placed on the City Council/Successor Agency agenda as items of business and must be approved by a majority of the City Council/Successor Agency Board.)

17)

PRESENTATION AND UPDATE ON CITY COUNCIL REQUESTED AUDIT OF CITY PARTNERED SPECIAL EVENTS WITH NON-PROFIT ORGANIZATIONS

It is recommended that the City Council receive and file the report.

CITY COUNCIL COMMENTS

ADJOURNMENT

Next Tentative City Council Meeting

Regular Meeting

Date September 2, 2025

7:00 PM

RULES OF DECORUM

The following are excerpts from the West Covina Municipal Code:

Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn.

Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes.
The city council may establish a limit on the duration of oral communications.
All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilmember except through the presiding officer.
The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state.

Sec. 2-50. Decorum--Required.

While the council is in session, the members shall preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or disrupt the proceedings or the peace of the council nor interrupt any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided.
Members of the public shall not willfully disrupt the meeting or act in a manner that actually impairs the orderly conduct of the meeting. For the purposes of this code, “willfully disrupt” includes, but is not limited to, continuing to do any of the following after being warned by the Mayor that continuing to do so will be a violation of the law:
1. Addressing the Mayor and City Council without first being recognized.
2. Persisting in addressing a subject or subjects, other than that before the Mayor and City Council.
3. Repetitiously addressing the same subject.
4. Failing to relinquish the podium when directed to do so.
5. From the audience, interrupting or attempting to interrupt, a speaker, the Mayor, a council member, or a staff member or shouting or attempting to shout over a speaker, the Mayor, a council member or a staff member.
6. As a speaker, interrupting or attempting to interrupt the Mayor, a council member, or a staff member, or shouting over or attempting to shout over the Mayor, a council member, or a staff member. Nothing in this section or any rules of the council shall be construed to prohibit public criticism of the policies, procedures, programs, or services of the City or of the acts or omissions of the City Council. It shall be unlawful to violate the provisions of this Section.

If any subsection, sentence, clause, or phrase or word of this Section 2-50 is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Section. The City Council hereby declares that it would have passed this section and each subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more subsections, sentences, clauses, phrases or words had been declared invalid or unconstitutional.

Sec. 2-52. Persons authorized to be within council area.
No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council.

The following are excerpts from the Penal Code

148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment.

403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.