Printed Agenda

CITY COUNCIL REGULAR MEETING AGENDA

REGULAR COUNCIL MEETING
TUESDAY
APRIL 2, 2024

COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
3:00 P.M.

All City Council Meetings are live streamed on the city's website
(https://www.flagstaffaz.gov/1461/Streaming-City-Council-Meetings)

***PUBLIC COMMENT***

Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.

Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.

To provide online verbal comment on an item that appears on the posted agenda, use the link below.

ONLINE VERBAL PUBLIC COMMENT

Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.

CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

ROLL CALL

NOTE: One or more Councilmembers may be in attendance through other technological means.

MAYOR DAGGETT
VICE MAYOR ASLAN
COUNCILMEMBER HARRIS
COUNCILMEMBER HOUSE

COUNCILMEMBER MATTHEWS
COUNCILMEMBER MCCARTHY
COUNCILMEMBER SWEET

PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT

The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.

OPEN CALL TO THE PUBLIC
Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.

If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

PROCLAMATIONS AND RECOGNITIONS

Proclamation: Water Awareness Month

Proclamation: Water Professionals Appreciation

Proclamation: Limb Loss and Limb Difference Awareness Month

COUNCIL LIAISON REPORTS

LIQUOR LICENSE PUBLIC HEARINGS

Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council.

STAFF RECOMMENDED ACTION:

Open the Public Hearing
Staff Presentation
Council Questions
Public Comment
Close Public Hearing
Council Deliberation and Action

The City Council has the option to:

Forward the application to the State with a recommendation for approval;
Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

Consideration and Action on Liquor License Application: Takehiro Yoneuchi, "Hiro's Sushi Bar and Japanese Restaurant," 1312 S. Plaza Way, Series 12 (restaurant), New License.

STAFF RECOMMENDED ACTION:

Forward the application to the State with a recommendation for approval;
Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

CONSENT AGENDA

All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.

STAFF RECOMMENDED ACTION:

Approve the Consent Agenda as posted.

Consideration and Approval of Contract: First Amendment to Cooperative Purchase Contract with FX Tactical for the purchase Police Uniforms and Equipment for the Flagstaff Police Department.

STAFF RECOMMENDED ACTION:

Approve the First Amendment to the Cooperative Purchase Contract with FX Tactical for Police Uniforms and Equipment equaling a not to exceed value $134,917.21; and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Contract: Approve multiple contracts for the purchase of water meters for the City of Flagstaff Water Services Division in a FY2023-24 budgeted amount not to exceed $1,012,718.

STAFF RECOMMENDED ACTION:

Approve contract(s) with Core and Main Supply, Metron Farnier, Mountain States Pipe and Supply, Zenner USA, and/or Aquaflow Solutions for the purchase of water meters in a FY2023-24 budgeted amount not to exceed $1,012,718; and
Authorize the City Manager to execute all necessary documents.

Consideration of Ratification and Approval of Contract: Ratify the purchase of $27,341.01 with Ahead, Inc. and enter into a Cooperative Purchase Contract in the amount not to exceed $528,000.00 for FY24 and FY25, for the purchase of hardware, licensing, installation, and support maintenance.

STAFF RECOMMENDED ACTION:

Ratify the purchase with Ahead Inc. for vSAN Licensing for the Flagstaff Police Department in the amount of $27,341.01;
Approve the Cooperative Purchase Contract with Ahead Inc. in the amount not to exceed $528,000 for FY24 and FY25 (to include the ratification of $27,341.01), for the purchase of hardware, licensing, installation, and support maintenance; and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Letter of Support: Flagstaff Shelter Services' Congressionally Directed Spending Request Letter of Support

STAFF RECOMMENDED ACTION:

Approve Letter of Support.

ROUTINE ITEMS

Parking District Enforcement Update and Consideration and Adoption of Resolution No. 2024-10 and Ordinance No. 2024-06: A Resolution of the Flagstaff City Council declaring as a public record that certain document filed with the City Clerk and entitled "2024 Parking Code Amendments"; and, an Ordinance of the Flagstaff City Council, amending the Flagstaff City Code, Title 9 Traffic, Chapter 9-01 Traffic Code, by adopting by reference that certain document entitled "2024 Parking Code Amendments"; providing for repeal of conflicting ordinances, severability, and establishing an effective date.

STAFF RECOMMENDED ACTION:

Adopt Resolution No. 2024-10
Read Ordinance No. 2024-06 by title only for the final time
City Clerk reads Ordinance No.2024-06 by title only (if approved above)
Adopt Ordinance No. 2024-06

Consideration and Adoption of Ordinance No. 2024-10: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 18.24 acres of real property generally located at 6500 E Route 66, from the Rural Residential (RR) zone with a Resource Protection Overlay (RPO) to the Heavy Industrial (HI) zone with a Resource Protection Overlay (RPO), providing for severability, authority for clerical corrections, and establishing an effective date.

STAFF RECOMMENDED ACTION:

Read Ordinance No. 2024-10 by title only for the final time
City Clerk reads Ordinance No. 2024-10 by title only (if approved above)
Adopt Ordinance No. 2024-10

10.

REGULAR AGENDA

Consideration and Adoption of Ordinance No. 2024-09: An ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Chapter 1-14, Personnel System by amending the Employee Handbook of Regulations, Section 1-70-020 Employee Wellness and 1-50-039 Purchase Day Program; providing for repeal of conflicting ordinances; severability; authority for clerical corrections; and establishing an effective date.

STAFF RECOMMENDED ACTION:

At the April 2, 2024 Council Meeting:
1) Read Ordinance No. 2024-09 by title only for the first time
2) City Clerk reads Ordinance No. 2024-09 by title only (if approved above)
At the April 16, 2024 Council Meeting:
3) Read Ordinance No. 2024-09 by title only for the final time
4) City Clerk reads Ordinance No. 2024-09 by title only (if approved above)
5) Adopt Ordinance No. 2024-09

Consideration and Adoption of Ordinance No. 2024-11: An ordinance of the City Council of the City of Flagstaff amending Flagstaff City Code, Chapter 1-14, Personnel System, Section 1-14-001-0006, Employee Advisory Committee, Subsection 1-14-001-0006.1, Definitions, and the Employee Handbook of Regulations, Section 1-10-070, Employee Advisory Committee; providing for repeal of conflicting ordinances; severability; authority for clerical corrections; and establishing an effective date.

STAFF RECOMMENDED ACTION:

At the April 2, 2024 Council Meeting:
1) Read Ordinance No. 2024-11 by title only for the first time
2) City Clerk reads Ordinance No. 2024-11 by title only (if approved above)
At the April 16, 2024 Council Meeting:
3) Read Ordinance No. 2024-11 by title only for the final time
4) City Clerk reads Ordinance No. 2024-11 by title only (if approved above)
5) Adopt Ordinance No. 2024-11

Consideration and Adoption of Resolution No. 2024-13: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement for clinical practicum and or externship/internship education between Coconino Community College district and the city of Flagstaff Fire Department

STAFF RECOMMENDED ACTION:

Read Resolution No. 2024-13 by title only
City Clerk reads Resolution No. 2024-13 by title only (if approved above)
Adopt Resolution No. 2024-13

Consideration and Adoption of Resolution No. 2024-16: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement: Cooperative Fire Rate Agreement (CFRA) with the Arizona Department of Forestry and Fire Management.

STAFF RECOMMENDED ACTION:

Read Resolution No. 2024-16 by title only
City Clerk reads Resolution No. 2024-16 by title only (if approved above)
Adopt Resolution No. 2024-16

Consideration and Adoption of Resolution No. 2024-14: A resolution of the City of Flagstaff City Council, authorizing Amendment No. Two to an Intergovernmental Agreement between the State of Arizona and the City of Flagstaff for the design and construction of a roundabout at the signalized intersection of Fourth Street and Cedar Avenue/Lockett Road.

STAFF RECOMMENDED ACTION:

Read Resolution No. 2024-14 by title only
City Clerk reads Resolution No. 2024-14 by title only (if approved above)
Adopt Resolution No. 2024-14

Consideration and Adoption of Resolution No. 2024-15 and Ordinance No. 2024-13: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona declaring as a public record that certain document filed with the City Clerk entitled "2024 Amendments to Flagstaff City Code, Title 13, Engineering Design and Standards and Specifications for New Infrastructure." and an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona amending the Flagstaff City Code, Title 13, Engineering Design Standards and Specifications for New Infrastructure.

STAFF RECOMMENDED ACTION:

At the April 2, 2024 Council Meeting:
1) Read Resolution No. 2024-15 by title only
2) City Clerk reads Resolution No. 2024-15 by title only (if approved above)
3) Read Ordinance No. 2024-13 by title only for the first time
4) City Clerk reads Ordinance No. 2024-13 by title only (if approved above)
At the April 16, 2024 Council Meeting:
5) Adopt Resolution No. 2024-15
6) Read Ordinance No. 2024-13 by title only for the final time
7) City Clerk reads Ordinance No. 2024-13 by title only (if approved above)
8) Adopt Ordinance No. 2024-13

Consideration and Adoption of Ordinance No. 2024-12: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 9 Traffic, Chapter 9-01 Traffic Code, Section 9-01-001-0002 Specific Speed Limits; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date.

STAFF RECOMMENDED ACTION:

At the April 2, 2024 Council Meeting:
1) Read Ordinance No. 2024-12 by title only for the first time
2) City Clerk reads Ordinance No. 2024-12 by title only (if approved above)
At the April 16, 2024 Council Meeting:
3) Read Ordinance No. 2024-12 by title only for the final time
4) City Clerk reads Ordinance No. 2024-12 by title only (if approved above)
5) Adopt Ordinance No. 2024-12

11.

DISCUSSION ITEMS

Follow up discussion from the March 25, 2024 City Council - Water Commission Joint Meeting

STAFF RECOMMENDED ACTION:

Staff is requesting City Council direction on two topics:

Move forward with Water Rate Option 3 as presented on March 25, or Option 3 Revised
Move forward with the staff-recommended option to maintain the current reclaimed water rate policy and revisit the broader plan for reclaimed water management strategies and pricing objectives outside the rate study process

12.

FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.

Future Agenda Item Request (F.A.I.R.): A Citizens' Petition titled Convert all City Vehicle Fleets to Electric

STAFF RECOMMENDED ACTION:

Council Direction

13.

OPEN CALL TO THE PUBLIC

14.

INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS

15.

ADJOURNMENT

CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                , at                    a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this                   day of                                          , 2024.

__________________________________________
Stacy Saltzburg, MMC, City Clerk

THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting.

NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.