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Public Housing
Authority
Commission
Regular Meeting

Monday, December 9, 2024, 6:00 p.m.

Chandler City Council Chambers
88 E. Chicago St., Chandler, AZ

Commission Members
Chair Kevin Hartke
Vice Chair OD Harris
Commissioner Angel Encinas
Commissioner Christine Ellis
Commissioner Mark Stewart
Commissioner Matt Orlando
Commissioner Jane Poston
Commissioner Lisa Loring

Pursuant to Resolution No. 4464 of the City of Chandler and to A.R.S. 38-431.02, notice is hereby given to the members of the general public that the PUBLIC HOUSING AUTHORITY COMMISSION will hold a Regular Meeting open to the public on Monday, December 9, 2024, at 6:00 p.m., in the Chandler City Council Chambers, 88 E. Chicago Street, Chandler, Arizona. One or more members of the Commission may attend this meeting by telephone.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter by contacting the City Clerk's office at (480) 782-2181. Requests should be made as early as possible to allow time to arrange accommodation.

Agendas are available in the Office of the City Clerk, 175 S. Arizona Avenue.

Agenda

Call to Order/Roll Call

Unscheduled Public Appearances

Consent Agenda

Approval of Minutes

Move the Public Housing Authority Commission approve the Public Housing Authority Commission Regular Meeting minutes of August 12, 2024.

Purchase of General Contractor Services

Move Public Housing Authority Commission approve the purchase of general contractor services, from Skyline Builders and Restoration, Inc., and Jim Brown & Sons Roofing, Inc., utilizing the State of Arizona Contract No. CTR061839, in a combined amount of $535,825.76, and authorize the City Manager to sign a linking agreement with Skyline Builders and Restoration, Inc., and Jim Brown & Sons Roofing, Inc.

Agreement No. HO5-910-4860, with Boyjin Development, LLC, for Public Housing Kitchen Cabinet Replacements

Move Public Housing Authority Commission (PHAC) approve Agreement No. HO5-910-4860, with Boyjin Development, LLC, for public housing kitchen cabinet replacements, in an amount not to exceed $197,637.92.

Resolution No. HO185 of the Public Housing Authority Commission of the City of Chandler, Arizona, revising the payment standard to Small Area Fair Market Rents (SAFMRs) for the Housing Choice Voucher Program (Section 8 Program)

Move Public Housing Authority Commission (PHAC) pass and adopt Resolution No. HO185 of the Public Housing Authority Commission of the City of Chandler, Arizona, revising the payment standard to Small Area Fair Market Rents (SAFMRs) for the Housing Choice Voucher Program (Section 8 Program).

Adjourn

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ITEM 1

Public Housing Authority Commission Memorandum City Clerk's Office Memo No.

Date:

12/09/2024

To:

Public Housing Authority Commission

Thru:

From:

Regina Guisto, Management Assistant

Subject:

Approval of Minutes

Proposed Motion:

Move the Public Housing Authority Commission approve the Public Housing Authority Commission Regular Meeting minutes of August 12, 2024.

Attachments

Minutes of the Public Housing Authority Commission meeting held on August 12, 2024

ITEM 2

Public Housing Authority Commission Memorandum Neighborhood Resources Memo No. N/A

Date:

12/09/2024

To:

Public Housing Authority Commission

Thru:

Josh Wright, City Manager
Andy Bass, Deputy City Manager
Leah Powell, Neighborhood Resources Director

From:

Amy Jacobson, Housing and Redevelopment Senior Manager

Subject:

Purchase of General Contractor Services

Proposed Motion:

Background/Discussion:

The services outlined in this contract will be carried out at the following locations:

Kingston Arms (127 N. Kingston St):
This project involves the replacement of roofs on 10 buildings. The existing shingles have deteriorated due to prolonged exposure to intense heat. The structures feature wood components such as fascia, drip edges, plywood decking, and shingles, all of which have degraded over time. The scope of work includes replacing all roofing materials, as well as repairing or replacing damaged decking and trims. This initiative is part of the ongoing capital improvement program approved in the Housing Division's Annual Plan by the U.S. Department of Housing and Urban Development.

660 S. Palm Lane – Gas Water Heater Replacement:
Eighteen gas water heaters at this location will be replaced with tankless water heaters. These upgrades aim to improve energy efficiency and address safety concerns by eliminating back-drafting issues associated with the existing tank heaters.

660 S. Palm Lane – Sewer Line Rehabilitation:
The cast iron sewer line serving 13 buildings at this site is 52 years old and has suffered from significant issues, including sludge build-up, broken pipes, and reduced diameter, all of which have increased maintenance costs. The project includes the following:

Pre-lining and post-lining video inspections
Hydro jetting and descaling of pipes
Sediment and debris removal
Lining of the cast iron pipes

The contractor is responsible for providing all labor and equipment necessary to complete the work, as well as for the proper disposal of waste and construction debris generated during the project.

Evaluation:

The State of Arizona competitively solicited and awarded a contract for general contractor services. The City has an agreement with the State of Arizona that permits the cooperative use of the State's contracts. The State of Arizona contract No. CTR061839 is valid through September 1, 2025.

Financial Implications:

These projects are funded by HUD as outlined in the 2023 and 2024 capital fund grant programs.

Fiscal Impact

Account No.

Fund Name

Program Name

Dollar Amount

CIP Funded Y/N

234.4650.6611.3CG023.0

CAPITAL FUND

CAPITAL FUND GRANT

$535,825.76

ITEM 3

Public Housing Authority Commission Memorandum Neighborhood Resources Memo No. N/A

Date:

12/09/2024

To:

Public Housing Authority Commission

Thru:

Josh Wright, City Manager
Andy Bass, Deputy City Manager
Leah Powell, Neighborhood Resources Director

From:

Amy Jacobson, Housing and Redevelopment Senior Manager

Subject:

Agreement No. HO5-910-4860, with Boyjin Development, LLC, for Public Housing Kitchen Cabinet Replacements

Proposed Motion:

Background/Discussion:

The new cabinets will replace twenty-four (24) city public housing dwelling units located at 660 S. Palm Lane that are over twenty years old and have deteriorated beyond repair. Work under this project includes the removal and replacement of all kitchen cabinets, countertops and related components. This item represents the second phase of the project and will complete the cabinet replacement activity on this site.

This project is part of the Housing Division's ongoing Capital Improvement Plan and was previously approved by the U.S. Department of Housing and Urban Development (HUD) in the Housing Division's Annual Plan.

Evaluation:

On October 31, 2024, City staff issued Invitation for Bid No. HO5-910-4860, for public housing kitchen cabinet replacements. Notification was sent to all registered vendors. Three bids were received from the following bidders:

Boyjin Development, LLC $197,637.92
Mills Design Group, LLC non-responsive
Neve Construction, LLC non-responsive

Staff recommends award to Boyjin Development, LLC, as the lowest, most responsive and responsible bidder. The completion time of this agreement will be ninety (90) calendar days following Notice to Proceed.

Financial Implications:

HUD provides Capital Fund funds for this project.

Fiscal Impact

Account No.

Fund Name

Program Name

Dollar Amount

CIP Funded Y/N

234.4650.6212.0.3CG024

PHA CAPITAL FUND PROGRAM GRANT

CAPITAL FUND GRANT 2024

$197,637.92

Attachments

Public Housing Cabinet Replacement_4860

ITEM 4

Public Housing Authority Commission Memorandum Neighborhood Resources Memo No. HD24-11

Date:

12/09/2024

To:

Public Housing Authority Commission

Thru:

Joshua Wright, City Manager
Andy Bass, Deputy City Manager
Leah Powell, Neighborhood Resources Director

From:

Amy Jacobson, Housing and Redevelopment Senior Manager

Subject:

Resolution No. HO185, revising the payment standard to Small Area Fair Market Rents (SAFMRs) for the Housing Choice Voucher Program (Section 8 Program)

Proposed Motion:

Background:

The U.S. Department of Housing and Urban Development (HUD) allows Public Housing Authorities (PHAs) to set the Payment Standards for the Housing Choice Voucher Program (Section 8 Program). Payment Standards are used to calculate
the housing assistance payment that the PHA pays to the landlord on behalf of the family leasing the unit. Family contribution to rent is set at 30 to 40 percent of the family's adjusted income. Each PHA has latitude in establishing its schedule of
Payment Standard amounts by bedroom size. The range of possible Payment Standard amounts is based on HUD's published Fair Market Rent (FMR) schedule for the area in which the PHA has jurisdiction.

Historically, the PHA was able to set Payment Standard amounts from 90 percent to 110 percent of the published FMRs. The City of Chandler PHA has had a waiver pursuant to Notice PIH 2021-34, "Expedited Regulatory Waivers for the Public Housing and Housing Choice Voucher (including Mainstream and Mod Rehab) Programs," in place since January 1, 2023, for implementation up to 120 percent. This waiver expires December 31, 2024.

Effective January 1, 2025, HUD will require the City of Chandler to do mandatory implementation of Small Area FMR's. The newly issued PIH Notice dated November 15, 2024, requires cities within Maricopa County to adhere to the Small Area Fair Market Rents (SAFMRs) in the administration of the Housing Choice Voucher Program. The use of SAFMRs in the HCV program is a tool to promote housing choice, expand access to rental units in low-poverty areas, and increase utilization in the voucher program. Under SAFMR rules, PHAs use ZIP code-based fair market rents to set payment standards, rather than relying on a single FMR for the entire County (Metropolitan area). SAFMRs will apply to all tenant-based vouchers in the PHA's jurisdiction, including special vouchers such as Veterans Affairs Supportive Housing (HUD-VASH) vouchers.

Discussion:

The City of Chandler PHA has been designated by the U.S. Department of Housing and Urban Development (HUD) as a SAFMR PHA and, in accordance with 24 CFR 982.503, is required to implement SAFMR-based payment standards no later than January 1, 2025. The Chandler PHA SAFMR Payment standard schedule by ZIP code effective January 1, 2025, is included as Exhibit A. The payment standards are generally the same amounts as last year, however for 2025 HUD has required Chandler to have ZIP code-based Payment Standards. In 2024, there was only one payment standard for the entire city. Attached to this memo is a comparison that shows the difference in payments by ZIP code from 2024 to 2025. The average increase citywide is 6.6% from 2024 to 2025.

Financial Implications:

All costs associated with the Housing Choice Voucher Program are funded by HUD.

Attachments

Resolution HO185 SAFMR for HCV Payment Standards

2025 SAFMR Comparison to 2024 FMR

Exhibit A Payment Standards Schedule