CITY COUNCIL REGULAR MEETING AGENDA
All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) ***PUBLIC COMMENT*** Verbal public comments not related to items appearing on the posted agenda may be provided during the Open Call to the Public at the beginning and end of the meeting and may only be provided in person. Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed. To provide online verbal comment on an item that appears on the posted agenda, use the link below. ONLINE VERBAL PUBLIC COMMENT Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such. |
1. |
CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | ROLL CALL
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3. |
PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | |||||
A. | Consideration and Approval of Minutes: City Council Regular Meeting of June 20, 2023, Regular Meeting of July 3, 2023, Regular Meeting of August 28, 2023, Regular Meeting of September 5, 2023, Work Session of September 12, 2023, Regular Meeting of September 19, 2023, Regular Meeting of October 3, 2023, Retreat of October 12, 2023, Regular Meeting of October 17, 2023, Joint Work Session of October 23, 2023, Regular Meeting of November 7, 2023, Regular Meeting of November 21, 2023, Special Meeting (Executive Session) of January 9, 2024, Special Meeting (Executive Session) of January 16, 2024, Special Meeting (Executive Session) of January 23, 2024, Special Meeting (Executive Session) of February 6, 2024, Special Meeting (Executive Session) of February 20, 2024, and Special Meeting (Executive Session) of February 27, 2024. |
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STAFF RECOMMENDED ACTION: | ||||||
Approve the minutes of the City Council Regular Meeting of June 20, 2023, Regular Meeting of July 3, 2023, Regular Meeting of August 28, 2023, Regular Meeting of September 5, 2023, Work Session of September 12, 2023, Regular Meeting of September 19, 2023, Regular Meeting of October 3, 2023, Retreat of October 12, 2023, Regular Meeting of October 17, 2023, Joint Work Session of October 23, 2023, Regular Meeting of November 7, 2023, Regular Meeting of November 21, 2023, Special Meeting (Executive Session) of January 9, 2024, Special Meeting (Executive Session) of January 16, 2024, Special Meeting (Executive Session) of January 23, 2024, Special Meeting (Executive Session) of February 6, 2024, Special Meeting (Executive Session) of February 20, 2024, and Special Meeting (Executive Session) of February 27, 2024.
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5. | OPEN CALL TO THE PUBLIC Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public. If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | COUNCIL LIAISON REPORTS | |||||
7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Planning and Zoning Commission. |
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STAFF RECOMMENDED ACTION: | ||||||
Make one appointment to a term expiring December 2025.
Make two appointments to terms expiring December 2026. |
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8. | LIQUOR LICENSE PUBLIC HEARINGS Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council. STAFF RECOMMENDED ACTION:
The City Council has the option to:
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A. | Consideration and Action on Liquor License Application: Catherine Marie Gomes, "Family Dollar #24029," 3494 E. Route 66, Series 10 (beer and wine store), New License. |
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STAFF RECOMMENDED ACTION: | ||||||
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9. | CONSENT AGENDA
All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
STAFF RECOMMENDED ACTION
Approve the Consent Agenda as posted.
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A. | Consideration and Approval of Contract Ratification: Ratify the Agreement between the Department of the Army and the City of Flagstaff to provide federal funds for Design and Construction Assistance for the Downtown Flood Lateral Tunnel Project. |
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STAFF RECOMMENDED ACTION: | ||||||
Ratify the Agreement with the Department of the Army to provide $1,200,000 in federal funds to the City of Flagstaff for Design and Construction Assistance for the Downtown Flood Lateral Tunnel Project.
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B. | Consideration and Approval of Grant Agreement: Grant Agreement between the City of Flagstaff and the Arizona Department of Transportation (ADOT) for the construction of a Snow Removal Equipment Building (SREB), Phase 1 Site Preparation. |
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STAFF RECOMMENDED ACTION: | ||||||
Approve Grant Agreement with the Arizona Department of Transportation for the Airport Snow Removal Equipment Building, Phase 1 Site Preparation, in an amount not to exceed $217,304 as a matching grant.
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C. | Consideration and Approval of Cooperative Purchase Contract: With Continuant, Inc. in an amount not to exceed $100,000 for Microsoft Teams calling migration, equipment, licensing, and support/maintenance. |
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STAFF RECOMMENDED ACTION: | ||||||
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D. | Consideration and Approval of Contract Amendment: Approval of a contract amendment for the City Attorney effective March 5, 2024. |
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STAFF RECOMMENDED ACTION: | ||||||
Approve City Attorney Contract Amendment adding one week (5 days) of vacation leave per year for a total of 28 days.
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E. | Consideration and Approval of Contract: Cedar Avenue Culvert Improvement Project, a grant agreement between the Arizona Department of Emergency and Military Affairs (DEMA) and the City of Flagstaff. |
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STAFF RECOMMENDED ACTION: | ||||||
Approve the grant agreement with the Arizona Department of Emergency and Military Affairs (DEMA) for the award of the Cedar Avenue Culvert Improvement Project, a FEMA HMGP grant (HMGP DR-4524-011-07R) for a total project cost of $1,950,495, with a Federal share of $990,000 and a City share of $960,495.
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F. | Consideration and Approval: Letter of Support for the AZ Healthy Tomorrow Initiative | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the Letter of Support
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10. | ROUTINE ITEMS | |||||
A. | Consideration and Approval of Contract Ratification: Partially Ratify the GMP (Guaranteed Maximum Price) 1 for the Pre-cast box culvert for the Schultz Creek Drainage Improvements at US HWY 180 to J. Banicki Construction valued at $611,398.90. The remaining total value of Banicki's proposal is $7,224,422.12, this is the first GMP for the Highway 180 culvert project with a full value at $7,835,821.02 for Construction Phase Services. In addition to GMP 1, a contract amendment for Design Phase utility locating services in the amount of $46,847.47 to Banicki Construction is also attached. |
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STAFF RECOMMENDED ACTION: | ||||||
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B. | Consideration and Adoption of Ordinance No. 2024-08: An ordinance amending the Flagstaff City Code, Chapter 1-14, Personnel System by amending the Employee Handbook of Regulations, Section 1-70-030 Retiree Insurance; providing for repeal of conflicting ordinances, severability, authority for clerical correction, and establishing an effective date. |
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STAFF RECOMMENDED ACTION: | ||||||
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C. | Consideration and Adoption of Ordinance No. 2024-07: An ordinance of the Council of the City of Flagstaff, Coconino County, Arizona (1) providing for sale and issuance of City of Flagstaff, Arizona General Obligation Bonds and General Obligation Refunding Bonds, in one or more series, and for the annual levy of a tax for the payment of the bonds; (2) approving the form and authorizing the execution and delivery of necessary agreements, instruments and documents related to the sale and issuance of the bonds; (3) delegating authority to the Mayor and Management Services Director of the City to determine certain matters and terms with respect to the foregoing as well as certain matters with respect to the bonds being refunded with the proceeds of the sale of the bonds; and (4) authorizing the taking of all other actions necessary to consummate the transactions contemplated by this ordinance and ratifying all actions taken to further this ordinance. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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D. | Consideration and Approval of Audited Financial Reports: Year ending June 30, 2023 |
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STAFF RECOMMENDED ACTION: | ||||||
Approve the FY 2022-2023 Annual Comprehensive Financial Report and the FY 2022-2023 Single Audit Report
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E. | Consideration and Adoption of Resolution No. 2024-05 and Ordinance No. 2024-03: A resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk entitled "PZ-23-00136 - Residential Uses in the Public Facility (PF) Zone" and an ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, to allow residential uses (single-family, duplex, and multi-family dwellings) as a permitted or conditional use in the Public Facility (PF) zone. |
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STAFF RECOMMENDED ACTION: | ||||||
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F. | Consideration and Adoption of Resolution No. 2024-11: A resolution of the Flagstaff City Council prioritizing the development of affordable housing for Flagstaff residents at a range of income levels as determined by current needs on lands owned by the City of Flagstaff that are made available for development. |
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STAFF RECOMMENDED ACTION: | ||||||
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11. | PUBLIC HEARING ITEMS
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A. | Consideration and Adoption of Ordinance No. 2024-10: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 18.24 acres of real property generally located at 6500 E Route 66, from the Rural Residential (RR) zone with a Resource Protection Overlay (RPO) to the Heavy Industrial (HI) zone with a Resource Protection Overlay (RPO), providing for severability, authority for clerical corrections, and establishing an effective date. |
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STAFF RECOMMENDED ACTION: | ||||||
At the March 19, 2024 Council Meeting:
1) Hold the public hearing. 2) Read Ordinance No. 2024-10 by title only for the first time 3) City Clerk reads Ordinance No. 2024-10 by title only (if approved above) At the April 2, 2024 Council Meeting: 4) Read Ordinance No. 2024-10 by title only for the final time 5) City Clerk reads Ordinance No. 2024-10 by title only (if approved above) 6) Adopt Ordinance No. 2024-10 |
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12. | REGULAR AGENDA | |||||
A. | Parking District Enforcement Update and Consideration and Adoption of Resolution No. 2024-10 and Ordinance No. 2024-06: A Resolution of the Flagstaff City Council declaring as a public record that certain document filed with the City Clerk and entitled "2024 Parking Code Amendments"; and, an Ordinance of the Flagstaff City Council, amending the Flagstaff City Code, Title 9 Traffic, Chapter 9-01 Traffic Code, by adopting by reference that certain document entitled "2024 Parking Code Amendments"; providing for repeal of conflicting ordinances, severability, and establishing an effective date. |
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STAFF RECOMMENDED ACTION: | ||||||
At the March 19, 2024 Council Meeting:
1. Read Resolution No. 2024-10 by title only 2. City Clerk reads Resolution No. 2024-10 by title only (if approved above) 3. Read Ordinance No. 2024-06 by title only for the first time 4. City Clerk reads Ordinance No. 2024-06 by title only (if approved above) At the April 2, 2024 Council Meeting: 5. Adopt Resolution No. 2024-10 6. Read Ordinance No. 2024-06 by title only for the final time 7. City Clerk reads Ordinance No.2024-06 by title only (if approved above) 8. Adopt Ordinance No. 2024-06 |
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B. | Consideration and Approval: Rental Incentive Bond Program Awards |
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STAFF RECOMMENDED ACTION: | ||||||
Approve two Rental Incentive Bond Program Awards totaling $3,330,000 resulting in 139 affordable rental units, as recommended by the Ranking Committee.
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C. | Consideration and Approval of Resolution No. 2024-12: A Resolution of the Flagstaff City Council, authorizing a Ground Lease and Master Development Services Agreement with Genterra Enterprises, LLC for the lease and development of approximately 31.468 acres of land located at 456 W. John Wesley Powell Boulevard near the Flagstaff Pulliam Airport; and establishing an effective date. |
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STAFF RECOMMENDED ACTION: | ||||||
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13. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.): A Citizens' Petition titled Permanent Cease-fire Resolution |
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STAFF RECOMMENDED ACTION: | ||||||
Council Direction
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14. | OPEN CALL TO THE PUBLIC | |||||
15. | INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS | |||||
16. | ADJOURNMENT | |||||
THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting. NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting. |
4.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Minutes: City Council Regular Meeting of June 20, 2023, Regular Meeting of July 3, 2023, Regular Meeting of August 28, 2023, Regular Meeting of September 5, 2023, Work Session of September 12, 2023, Regular Meeting of September 19, 2023, Regular Meeting of October 3, 2023, Retreat of October 12, 2023, Regular Meeting of October 17, 2023, Joint Work Session of October 23, 2023, Regular Meeting of November 7, 2023, Regular Meeting of November 21, 2023, Special Meeting (Executive Session) of January 9, 2024, Special Meeting (Executive Session) of January 16, 2024, Special Meeting (Executive Session) of January 23, 2024, Special Meeting (Executive Session) of February 6, 2024, Special Meeting (Executive Session) of February 20, 2024, and Special Meeting (Executive Session) of February 27, 2024. |
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STAFF RECOMMENDED ACTION: | |||||
Approve the minutes of the City Council Regular Meeting of June 20, 2023, Regular Meeting of July 3, 2023, Regular Meeting of August 28, 2023, Regular Meeting of September 5, 2023, Work Session of September 12, 2023, Regular Meeting of September 19, 2023, Regular Meeting of October 3, 2023, Retreat of October 12, 2023, Regular Meeting of October 17, 2023, Joint Work Session of October 23, 2023, Regular Meeting of November 7, 2023, Regular Meeting of November 21, 2023, Special Meeting (Executive Session) of January 9, 2024, Special Meeting (Executive Session) of January 16, 2024, Special Meeting (Executive Session) of January 23, 2024, Special Meeting (Executive Session) of February 6, 2024, Special Meeting (Executive Session) of February 20, 2024, and Special Meeting (Executive Session) of February 27, 2024.
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Executive Summary: | |||||
Minutes of City Council meetings are a requirement of Arizona Revised Statutes and, additionally, provide a method of informing the public of discussions and actions being taken by the City Council. | |||||
Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Previous Council Decision or Community Discussion: | |||||
None | |||||
Options and Alternatives to Recommended Action: | |||||
Council could choose to not approve the minutes. | |||||
Connection to PBB Priorities and Objectives: | |||||
High Performing Governance Serve the public by providing high quality customer service |
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Connection to Regional Plan: | |||||
None | |||||
Connection to Carbon Neutrality Plan: | |||||
None | |||||
Connection to 10-Year Housing Plan: | |||||
None | |||||
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Attachments: | 06.20.2023 CCRM | ||
07.03.2023 CCRM | |||
08.28.2023 CCRM | |||
09.05.2023 CCRM | |||
09.12.2023 CCWS | |||
09.19.2023 CCRM | |||
10.03.2023 CCRM | |||
10.12.2023 CCR | |||
10.17.2023 CCRM | |||
10.23.2023 CCJWS | |||
11.07.2023 CCRM | |||
11.21.2023 CCRM | |||
01.09.2024 CCSMES | |||
01.16.2024 CCSMES | |||
01.23.2024 CCSMES | |||
02.06.2024 CCSMES | |||
02.20.2024 CCSMES | |||
02.27.2024 CCSMES |
7.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Planning and Zoning Commission. |
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STAFF RECOMMENDED ACTION: | |||||
Make one appointment to a term expiring December 2025.
Make two appointments to terms expiring December 2026. |
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Executive Summary: | |||||
The Planning and Zoning Commission consists of seven citizen members and serves as an advisory board to the Council on matters relating to the growth and physical development of the City. The commission also conducts hearings on amendments to the Zoning Map, tentative subdivision plats, and Development Review Board appeals. There are currently three seats available due to two resignations and a term limit. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. The City of Flagstaff is committed to increasing diversity in every board and commission, please consider how the applicants stated they may contribute to this commitment. There are six applications currently on file, they are as follows:
Council Appointment Assignment: Councilmember Harris, Councilmember McCarthy, and Councilmember House |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB, Carbon Neutrality Plan, 10-Year Housing Plan & Regional Plan: | |||||
Inclusive and Engaged Community
Connect 2.2: Encourage community organizations such as the local Continuum of Care to continue to integrate equity into programs and policies. |
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Has There Been Previous Council Decision on This: | |||||
N/A | |||||
Options and Alternatives: | |||||
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Board members and City staff has occurred, informing others of these vacancies through word of mouth. | |||||
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Attachments: | P&Z Authority |
8.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Catherine Marie Gomes, "Family Dollar #24029," 3494 E. Route 66, Series 10 (beer and wine store), New License. |
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STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A series 10 license allows a retail store to sell beer and wine (no other spirituous liquors), only in the original unbroken package, to be taken away from the premises of the retailer and consumed off the premises. This is a non-quota type of license. Family Dollar #24029 is an existing business in Flagstaff. If approved, it will be the 41st active series 10 license in Flagstaff. To view surrounding liquor licenses, please visit the Active Liquor Licenses Map. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB, Carbon Neutrality Plan, 10-Year Housing Plan & Regional Plan: | |||||
Liquor licenses are a regulatory action and there are no Community Priorities that directly apply. | |||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the applicant's personal qualifications and the location. The deadline for issuing a recommendation on this application is April 15, 2024. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. We are not aware of any other relevant considerations. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on February 27, 2024. No written protests have been received to date. | |||||
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Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 10 Description | |||
PD Memo | |||
Zoning Memo | |||
Map | |||
Letter of Support |
9.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | ||||||||||||||||||
Consideration and Approval of Contract Ratification: Ratify the Agreement between the Department of the Army and the City of Flagstaff to provide federal funds for Design and Construction Assistance for the Downtown Flood Lateral Tunnel Project. |
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STAFF RECOMMENDED ACTION: | ||||||||||||||||||
Ratify the Agreement with the Department of the Army to provide $1,200,000 in federal funds to the City of Flagstaff for Design and Construction Assistance for the Downtown Flood Lateral Tunnel Project.
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Executive Summary: | ||||||||||||||||||
The Section 595 of the Water Resources Development Act of 1999, Public Law 106-53, as amended (hereinafter "Section 595"), provides funding for publicly owned, non-Federal water-related environmental infrastructure and resource protection and development projects in Arizona. The District Commander for the Los Angeles District determined that the non-Federal project for the Downtown Flood Lateral Tunnel at West Santa Fe Avenue is eligible for design and construction assistance under Section 595. On January 23, 2024 the U.S. Army Corps of Engineers and the City of Flagstaff conducted an executive meeting to discuss the Rio de Flag Flood Control Project. Andrew J. Baker, Colonel, U.S. Army District Commander and City of Flagstaff Mayor Daggett signed the Project Partnership Agreement authorizing the payment of $1,200,000 in federal funds for the Downtown Flood Lateral Project. |
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Financial Impact: | ||||||||||||||||||
The Agreement is in the amount of $1,200,000 (75%), with a match of $400,000 (25%) for a total of $1,600,000. The estimated project cost for the first increment of the project, environmental clearances and construction of the upsizing of the stormwater infrastructure along Santa Fe Avenue and the new storm drain facilities along Grand Canyon Avenue and/or Coconino Avenue, including multiple utility relocations will cost $2,997,927. Funding breakdown is as follows;
The funds are programmed in the CIP 5-Year for Water Services, Stormwater, Side Drain Lateral Santa Fe project for FY2024-25 to FY2026-27 in the amount of $ 1,600,000. |
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Policy Impact: | ||||||||||||||||||
None.
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Connection to PBB, Carbon Neutrality Plan, 10-Year Housing Plan & Regional Plan: | ||||||||||||||||||
Priority Based Budget Key Community Priorities and Objectives
High Performing Governance - Enhance the organization's fiscal stability and increase efficiency and effectiveness.
Sustainable, Innovative Infrastructure - Deliver outstanding services to residents through a healthy, well maintained infrastructure system. |
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Has There Been Previous Council Decision on This: | ||||||||||||||||||
No. | ||||||||||||||||||
Options and Alternatives: | ||||||||||||||||||
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Background and History: | ||||||||||||||||||
Flagstaff is located in north central Arizona and is home to approximately 78,000 residents, as well as Northern Arizona University with an enrollment of approximately 20,000 students. Flagstaff's Downtown and Southside neighborhoods are susceptible to flooding from on-forest rain and flow events. To prevent life/safety hazards and property damage caused by significant flood events, the $122M Rio de Flag Project is planned as a partnership of City of Flagstaff and U.S. Army Corps of Engineers. Lateral drainages that tie into the Rio de Flag Project must also be upsized and joined to the new infrastructure but are separate stand-alone projects from the Rio de Flag Project. The proposed project is located at West Santa Fe Avenue, where significant runoff from Mars Hill and Observatory Mesa has frequently exceeded the storm drain capacity in the downtown neighborhood, overflowed the system and led to water contamination by flowing through the urban environment. The contaminated floodwaters pool at the Route 66/Milton Road underpass beneath the BNSF railway. There are limited north-south roadway connections across the railroad, so closures of this road pose grave public safety concerns, especially for emergency response times, and exposure to contaminated urban floodwaters is a concern for both the public and the ecosystem. On January 23, 2024 the US Army Corps of Engineers and the City of Flagstaff conducted an executive meeting to discuss the Rio de Flag Flood Control Project. Ahead of the meeting, Col. Baker and Mayor Daggett signed the Project Partnership Agreement for the Downtown Flood Lateral Project. |
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Key Considerations: | ||||||||||||||||||
The project will provide new construction of a storm drain system within West Santa Fe Avenue to improve storm runoff water quality by removing urban surface water sheet flow. Drainage improvements will include storm drain, drainage inlets, and catch basins, junction manholes with lids, trench drains, valley gutters, and scuppers. The length of the construction area is approximately 1,000 feet. Included with the improvements will be backfill base material, asphalt pavement trench patches, new concrete curb, gutter, sidewalk, and street pavement makings. Additional improvements will include existing water and wastewater infrastructure adjustments to protect and enhance water and wastewater infrastructure. Stormwater Best Management Practices will also be implemented for protection of the existing watershed system. | ||||||||||||||||||
Community Involvement: | ||||||||||||||||||
This new storm drain will relieve stormwater system overflows that often flood the Route 66 underpass of the Burlington Northern and Santa Fe (BNSF) railroad bridge and create serious water quality and safety hazards along this critical arterial transportation route. The project will protect water quality, protect water/wastewater infrastructure, all while concurrently reducing flood threats. | ||||||||||||||||||
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Attachments: | Agreement |
9.B.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Grant Agreement: Grant Agreement between the City of Flagstaff and the Arizona Department of Transportation (ADOT) for the construction of a Snow Removal Equipment Building (SREB), Phase 1 Site Preparation. |
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STAFF RECOMMENDED ACTION: | |||||
Approve Grant Agreement with the Arizona Department of Transportation for the Airport Snow Removal Equipment Building, Phase 1 Site Preparation, in an amount not to exceed $217,304 as a matching grant.
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Executive Summary: | |||||
This grant is part of a multiple grant funding opportunity (three separate matching grants are anticipated) to deliver this much needed City facility. The delivery of the SREB project will ensure the investments made by City, state and federal funds on equipment is secured and is anticipated to increase the overall level of service of the runway snow operations. Once the project is completed, the efforts will result in an improved quality of air transportation network during the winter months. The City of Flagstaff community continues to support initiatives improving and maintaining quality infrastructure throughout out transportation network. | |||||
Financial Impact: | |||||
The grant award amount is $217,304, with a City match of $217,304 for a total of $434,608. The total estimated project cost is $24,780,722, this is one of multiple matching grant awards to fund the project. This project is a multiple year project and is partially budgeted in 221-07-222-6271-0-4434 in FY 2023-24 with the full project included the Airport capital improvements 5 year plan |
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Policy Impact: | |||||
None | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Safe & Healthy Community - Ensure the built environment is safe through the use of consistent standards, rules and regulations, and land use practices. - Promote physical health through providing recreation opportunities, parks, open space & multiple transportation options. Sustainable, Innovative Infrastructure - Deliver outstanding services to residents through a healthy, well maintained infrastructure system. - Provide effective management of and infrastructure for all modes of transportation.
|
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Has There Been Previous Council Decision on This: | |||||
Yes. On August 18, 2020 Council approved a grant award for the Design of the Snow Removal Equipment Building. On October 17, 2023, Council approved the first of three grant awards with the Federal Aviation Administration for the construction of the Snow Removal Equipment Building. |
|||||
Options and Alternatives: | |||||
- Accept the Grant Agreement which will provide funding to design the snow removal equipment building. - Not accept the Grant Agreement and the funds will be returned and project terminated. |
|||||
Background and History: | |||||
A Request for Proposal was solicited for Professional Architectural Design Services, bids were received on April 2, 2020 and on July 7, 2020 Council approved the contract with APMI in the amount of $859,977. Based on bids, the City received a Grant Offer on July 13, 2020 from FAA for the Airport Improvement Program (AIP) Project No. 3-04-0015-044-2020 to Design the Snow Removal Equipment Building. The first of June 2023 we submitted three grant applications (FAA Entitlement, Bipartisan Infrastructure Law, and FAA Discretionary) for funding the construction of the Snow Removal Equipment Building. This is the first award of three matching grants to get to a total project cost of approximately $24,780,722. |
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Key Considerations: | |||||
The project design was 100% funded by FAA. The construction grant will be funded through a number of grant awards (anticipating three total) using Entitlement funds, Airport Bipartisan Infrastructure Law funds, and competitive Discretionary funding. This grant award is the first of three that will be matched by AZ Department of Transportation, Aeronautics Section. |
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Community Benefits and Considerations: | |||||
The City will benefit in numerous ways with the completion of this project. There will be a consolidation of facility resources (staff, equipment…) and thus, efficiency in these services is expected to increase. The facility will increase the efficiency of snow removal operations at the airport and extend the life of airport equipment by providing a protected storage area. | |||||
Community Involvement: | |||||
Consult - Staff will continue to share the design progress with the airport commission as well as City Council. Empower – The Federal Aviation Administration and City Council have been very supportive of the project. |
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Attachments: | ADOT Grant Agreement for Snow Removal Equipment Building |
9.C.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Cooperative Purchase Contract: With Continuant, Inc. in an amount not to exceed $100,000 for Microsoft Teams calling migration, equipment, licensing, and support/maintenance. |
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STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The Cooperative Purchase Contract will authorize the purchase of communications technology equipment and services and will allow City staff to use the Microsoft Teams Calling features, such as sending and receiving phone calls on-site or remotely. This new phone system allows for increased mobility, ease of use, ease of management, increased security, and increased reliability. Approval of this Cooperative Purchase Contract will replace the aging Cisco Phone System. The amount of the Cooperative Purchase Contract is not to exceed $100,000 which will include a $60,377.05 contract, plus monthly fees of $3,468.10. | |||||
Financial Impact: | |||||
There is a one-time cost of $60,337.05, in addition to other fees and taxes. This cost has been budgeted in Information Technology account 001-01-014-0044-1-4301. There is also an ongoing monthly cost of $3,468.00, in addition to other fees and taxes. This cost has been budgeted in Information Technology account 001-01-144-0044-1-4211. | |||||
Policy Impact: | |||||
None. | |||||
Connection to PBB, Carbon Neutrality Plan, 10-Year Housing Plan & Regional Plan: | |||||
Provide Exceptional Service: Provide employees tools, training and support. | |||||
Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
City IT has been expanding the tool set for staff to allow for more functionality and availability to remote users as well as ease of use. Specifically this will allow all staff, regardless of location, the ability to use the Microsoft Teams Calling feature to receive and send calls. This enables staff to use one application for all of their communication needs. This also enables IT to utilize a unified management experience through Office 365. The State of Texas acting by and through the Texas Department of Information Resources conducted a competitive and open procurement process through Request for Offer No. DIR-CPO-TMP-552 that resulted in Contract No. DIR-TELE-CTSA-0111 with Continuant, Inc. The City of Flagstaff Procurement department has verified the cooperative purchase contract as valid and appropriate. |
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Key Considerations: | |||||
The purchase of this hardware, support, and licensing is necessary to continue to provide a high performing and reliable phone service throughout the City facilities and to remote staff. | |||||
|
Attachments: | Cooperative Purchase Contract | ||
Exhibit A - Scope of Work | |||
Exhibit B - Agency Contract | |||
Exhibit B2 Pricing |
9.D.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Contract Amendment: Approval of a contract amendment for the City Attorney effective March 5, 2024. |
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STAFF RECOMMENDED ACTION: | |||||
Approve City Attorney Contract Amendment adding one week (5 days) of vacation leave per year for a total of 28 days.
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Executive Summary: | |||||
City Council approved a contract for the City Attorney effective July 5, 2022, for a term of five (5) years, expiring on July 4, 2027. In May/June of 2023, the Human Resources Director facilitated the City Council's annual performance evaluation of the City Attorney. As a result of the evaluation in which the City Attorney received a high rating of "Consistently Exceeds Expectations", Council agreed to add one week of vacation to the terms initially agreed upon in addition to the standard merit increase associated with his rating. Unfortunately, the HR Director went on leave before he was able to take the contract amendment before Council for formal approval and, therefore, we are bringing it forward now. If approved, the change in vacation days will be retroactive to July 9, 2023. |
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Financial Impact: | |||||
Funding for the City Attorney is provided in the Flagstaff City Budget. | |||||
Policy Impact: | |||||
Not applicable.
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Connection to PBB, Carbon Neutrality Plan, 10-Year Housing Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
High Performing Governance: Serve the public by providing high quality customer service.
|
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Has There Been Previous Council Decision on This: | |||||
Yes. This is an amendment to the Council-approved contract effective July 5, 2022. | |||||
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Attachments: | City Attorney Contract Amendment |
9.E.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Cedar Avenue Culvert Improvement Project, a grant agreement between the Arizona Department of Emergency and Military Affairs (DEMA) and the City of Flagstaff. |
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STAFF RECOMMENDED ACTION: | |||||
Approve the grant agreement with the Arizona Department of Emergency and Military Affairs (DEMA) for the award of the Cedar Avenue Culvert Improvement Project, a FEMA HMGP grant (HMGP DR-4524-011-07R) for a total project cost of $1,950,495, with a Federal share of $990,000 and a City share of $960,495.
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Executive Summary: | |||||
The Museum Fire occurred in June 2019, burning approximately 2000 acres of the headwaters of Spruce Wash. The subsequent post-fire flash floods caused considerable damage to the Grandview and Sunnyside neighborhoods in July and August of 2021. Subsequent to these floods the voters approved Proposition 441 in November, 2022. Prop 441 provides $26 million of bond funding for a suite of flood mitigation projects in the Spruce Wash corridor. The funding, however, is insufficient to complete the full suite of projects. Stormwater staff have diligently been applying and lobbying for external funding, including this Hazard Mitigation Grant Program (HMGP) opportunity through FEMA. This successful grant provides $990,000 of Federal funding for the upsizing of the Cedar Avenue culvert at Spruce Wash, one project within the Spruce Wash suite of projects. The City share ($960,495) will come from the bond funding. | |||||
Financial Impact: | |||||
This successful grant provides $990,000 of Federal funding for the upsizing of the Cedar Avenue culvert at Spruce Wash, one project within the Spruce Wash suite of projects. The City share ($960,495) will come from the bond funding in Proposition 441, passed by voters in November 2022. The Cedar to Linda Vista Channel project is budget in account 410-08-685-3525-3 for $2,559,852 in FY 2023-24 and FY 2024-25 $1,725,298. | |||||
Policy Impact: | |||||
No policy impacts
|
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Connection to PBB, Carbon Neutrality Plan, 10-Year Housing Plan & Regional Plan: | |||||
Priority Based Budgeting Priorities
|
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Has There Been Previous Council Decision on This: | |||||
There has not been Council decisions on this specific project, however there have been decisions on the greater suite of projects including:
|
|||||
Options and Alternatives: | |||||
1) Approve this grant agreement with AZ DEMA for the award of $990,000 of Federal funding for Cedar Avenue Culvert Improvements. 2) Reject this grant agreement, staff will explore other funding options for this needed drainage improvement as part of the Spruce Wash suite of projects. |
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Background and History: | |||||
The Museum Fire burned in June 2019, causing subsequent post-fire flash flooding in 2021. Proposition 441 was passed overwhelmingly by voters (76% support) in November 2022 to help fund drainage improvements in Grandview and Sunnyside to lessen the risk of post-fire flooding. Prop 441 provides $26M of bond funding for a suite of drainage improvements, however the total cost of the suite of projects now exceeds $30M. The gap in funding is being examined by staff with the Stormwater Section taking upon themselves to write multiple grants. This particular grant was written in late 2022, early 2023 and was recently awarded through FEMA's HMGP grant mechanism. Other grant proposals are in the works to continue to bridge the funding gap. | |||||
Community Benefits and Considerations: | |||||
Prop 441 provides $26M of bond funding for a suite of drainage improvements, however the total cost of the suite of projects now exceeds $30M. The gap in funding is being examined by staff with the Stormwater Section taking upon themselves to write multiple grants. This particular grant was written in late 2022, early 2023 and was recently awarded through FEMA's HMGP grant mechanism. The Federal share of this successful grant is $990,000. Other grant proposals are in the works to continue to bridge the funding gap. | |||||
Community Involvement: | |||||
The Spruce Wash suite of projects is intended to upsize the drainage infrastructure from near City limits to Killip Elementary School. The design will alleviate the flood risk from a 2 inch rain storm in 45 minutes (roughly a 25 year storm, or 4% annual exceedance probability storm). This grant will provide partial funding for the upsizing of the Cedar Avenue culvert, one of the projects within the suite of projects. | |||||
Expanded Options and Alternatives: | |||||
The community receives regular updates through online newsletters, social media, Council flood updates, and community townhalls for the Museum Fire. | |||||
|
Attachments: | Award letter | ||
Grant Agreement HMGP DR-4524-011-007R |
9.F.
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CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
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TITLE: | |||||
Consideration and Approval: Letter of Support for the AZ Healthy Tomorrow Initiative | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the Letter of Support
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Executive Summary: | |||||
It is estimated that nearly 3 million Arizonans have limited access to primary care, and one in three Arizona hospitals face critical staffing shortages. In response to this urgent need, the Arizona Board of Regents recently launched the AZ Healthy Tomorrow initiative that will rapidly expand the number of healthcare workers produced by our public universities. This plan includes creating two new medical schools at ASU and NAU, doubling the number of medical student graduates at the UofA, and increasing nursing and other healthcare graduates across the board. | |||||
Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Previous Council Decision or Community Discussion: | |||||
None | |||||
Options and Alternatives to Recommended Action: | |||||
None | |||||
Connection to PBB Priorities and Objectives: | |||||
Safe and Healthy Community, Inclusive and Engaged Community, and High Performing Governance | |||||
Connection to Regional Plan: | |||||
None | |||||
Connection to Carbon Neutrality Plan: | |||||
None | |||||
Connection to 10-Year Housing Plan: | |||||
None | |||||
|
Attachments: | Letter of Support |
10.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract Ratification: Partially Ratify the GMP (Guaranteed Maximum Price) 1 for the Pre-cast box culvert for the Schultz Creek Drainage Improvements at US HWY 180 to J. Banicki Construction valued at $611,398.90. The remaining total value of Banicki's proposal is $7,224,422.12, this is the first GMP for the Highway 180 culvert project with a full value at $7,835,821.02 for Construction Phase Services. In addition to GMP 1, a contract amendment for Design Phase utility locating services in the amount of $46,847.47 to Banicki Construction is also attached. |
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STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The Pipeline Fire (June 2022) burned 26,532 acres, including portions of the Schultz Creek and Chimney watersheds. The post-fire flooding impacted the City of Flagstaff during the 2022 monsoon season, and caused catastrophic damage, including flooding in Stevanna Way and Coconino Estates due to inadequate culvert sizing at Highway 180. A temporary emergency culvert was installed by ADOT in spring of 2023 due to land subsidence in the area, however the capacity of the new pipe is still insufficient to convey expected post-fire monsoon flows. A CMAR was selected in fall of 2023 with Banicki Construction being the selected construction phase services firm. | |||||
Financial Impact: | |||||
The funding for the Highway 180 culvert project is through the Stormwater Utility with a dedication of $8.99 million from State Bill 1720 for this project. Any residual budget from this project, if any, is dedicated to the regional detention basin maintenance account. This project is budgeted in FY2023-24 in account 206-08-385-3528-0 for $5,093,290. | |||||
Policy Impact: | |||||
No Impact
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Connection to PBB, Carbon Neutrality Plan, 10-Year Housing Plan & Regional Plan: | |||||
Carbon Neutrality Strategies Water Security (WS-1) – Improve water infrastructure and expand water reuse. Water Security (WS-2) – Improve ecosystem management for protection of water resources. Health and Safety (HS-4) – Improve the resilience of public infrastructure and City facilities. Priority-Based Budgeting Priorities and Objectives Safe and Healthy Community – Ensure the built environment is safe through the use of consistent standards, rules and regulations, and land use practices Sustainable, Innovative Infrastructure – Deliver outstanding services to residents through a healthy, well-maintained infrastructure system Regional Plan – Goal WR.5 – Stormwater and Watershed Management Goals and Policies Manage watersheds and stormwater to address flooding concerns, water quality, environmental protections, and rainwater harvesting. Team Flagstaff Strategic Plan – Priority 3 Deliver outstanding services through a healthy environment, resources, and infrastructure |
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Has There Been Previous Council Decision on This: | |||||
Resolution 2023-53 provided an IGA between the City of Flagstaff and ADOT for the administration of this project. | |||||
Options and Alternatives: | |||||
|
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Background and History: | |||||
The Pipeline Fire was reported on June 12, 2022, approximately 6 miles north of Flagstaff within the Coconino National Forest. The fire burned 26,532 acres, including portions of the Schultz Creek and Chimney watersheds. A burn scar assessment and flood modeling subsequently showed potential post-wildfire flood risk to neighborhoods on the west side of Flagstaff. Both the City of Flagstaff and the Coconino County Flood Control District are collaborating with public and private partners and taking extensive measures and precautions to mitigate damage from future potential flood events. Multiple flood events occurred in July and August 2022 due to the undersized culvert at Highway 180. Additional flooding, and a partial pipe collapse, occurred in April 2023 during a large snowmelt event. ADOT provided an emergency repair of the existing pipe and added an additional relief pipe in early summer 2023. The City received a state appropriation on July 1 under State Bill 1720. This appropriation was to complete a long term mitigation at this site and to provide funding for regional detention basin maintenance. A CMAR selection process was led by Capital Improvements in Fall 2023 with Banicki Construction being the selected construction phase services provider. Engineering design is being provided by SWI-Ardurra and a no-adverse impact hydrologic analysis is being provided by JE Fuller Hydrology and Geomorphology, both firms were selected based on lowest price using the professional on-call services contract. This GMP (number 1) is the first in a series of GMPs to complete a new culvert, and associated drainage features, before monsoon season 2024. On September 28, 2023, Procurement staff posted a Request for Statements of Qualifications (RSOQ) solicitation for Construction Manager at Risk (CMAR) services on the PlanetBids electronic bidding website, and advertised it in the Arizona Daily on September 30, 2023, and October 7, 2023. On November 17, 2023, Procurement received five Statements of Qualifications (SOQs) from contractors responding to the RSOQ. A Selection Committee of six members, including two members, professionals in the engineering field. The evaluation committee independently reviewed and evaluated the SOQs in accordance with guidelines established by the enabling legislation. After meeting to discuss the scoring the committee decided to interview the top two firms on November 30, 2023. Scores were added to the original earned scores from the RSOQ evaluation process. Based upon the numerical scoring of the written SOQs, the Selection Committee identified the most qualified Firm to perform the CMAR services for the Project and recommended commencing negotiations for a scope and fee proposal to be provided by J. Banicki Construction, Inc. Final scores of all firms are as follows: Combs 535 Points Fann 1174 Points J. Banicki 1250 Points Rummel 547 Points Vastco 523 Points The project manager and vendor have been working diligently on the Design Phase portion of the project and are now beginning the Construction Phase with the GMP1 to order materials with long lead times and prepare for construction phase services. |
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Key Considerations: | |||||
Ratification is needed as the purchase of this pre-cast material was needed immediately to meet the timeline of the project (completion before monsoon season 2024). Approval for moving forward with a ratified agreement was provided by the City Manager's Office on 2/13/2024. This project will alleviate both the post-fire flood threat from the Pipeline Fire (2022) as well as substantially reduce, or remove, the existing FEMA special flood hazard area (e.g. FEMA floodplain) for the nearby neighborhood. Implementing this project will provide substantial flood relief. GMP 1 is intended to provide the necessary materials to rapidly build a new concrete box culvert under State Highway 180 while minimizing traffic impacts. |
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Community Benefits and Considerations: | |||||
None at this time. Funding is administered through the Stormwater Utility with all expected costs being drawn from state appropriations dedicated to this project. | |||||
Community Involvement: | |||||
The completion of this project will substantially reduce the flood threat to Stevanna Way and the neighborhood of Coconino Estates. Additional benefactors will be Fire Station #5 and Sechrist School. | |||||
Expanded Options and Alternatives: | |||||
The community has been involved with this project since the initial post-fire flooding in 2022. A citizen petition was provided to City Council in 2022 (Petition 2022-06). | |||||
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Attachments: | 2024-45 Banicki CMAR Construction Phase | ||
EXHIBIT B – APPROVED GMP PROPOSAL | |||
Ratified portion of Exhibit B specs and quote GMP | |||
2024-45 First Amendment to Banicki Design Phase Services Agreement | |||
Exhibit A - Additional Design Phase Services |
10.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2024-08: An ordinance amending the Flagstaff City Code, Chapter 1-14, Personnel System by amending the Employee Handbook of Regulations, Section 1-70-030 Retiree Insurance; providing for repeal of conflicting ordinances, severability, authority for clerical correction, and establishing an effective date. |
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STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The Northern Arizona Public Employees Benefit Trust (NAPEBT) board voted in favor of phasing out the retiree insurance program. This decision was made due to multiple factors. 1) The Arizona State Retirement System (ASRS) retiree benefit program has become more comparable to the City's retiree insurance program. ASRS currently offers four plans through United Healthcare including a plan for retirees living outside of Arizona. 2) A network disruption analysis was conducted to determine if there is adequate access to providers in and around Flagstaff and showed there would be minimal disruption. 3) When NAPEBT evaluated the true cost of the retiree benefit program (unblended rates) the Arizona State Retirement System plans were between $6,000 and $17,000 less than the NAPEBT contribution rates on an annual basis. 4) The estimated savings in claims and expenses for the first year after implementation was approximately $296,000 and savings would continue to compound each year to over $11.9 million through FY2032. 5) The estimated reduction in Other Post-Employment Benefits (OPEB) liability reported for the NAPEBT's 4 major employers' June 30, 2022 financial statements was approximately a combined $24 million. This impacts each individual employer and the amount of liability they carry due to subsidizing the retiree benefit program. | |||||
Financial Impact: | |||||
Eliminating the retiree insurance will help us control benefits costs and will positively impact the GASB liability. | |||||
Policy Impact: | |||||
The Employee Handbook amendment being considered modifies the language to clarify retiree insurance eligibility, stating "The City offers medical and dental insurance to eligible retirees who began working for the City of Flagstaff on or before June 30, 2024, under certain terms and conditions, all of which are subject to change in part or in whole depending on policy changes made by the Northern Arizona Public Employees Benefit Trust (NAPEBT)." It also removes the reference to the NAPEBT Administrative Manual. | |||||
Connection to PBB, Carbon Neutrality Plan, 10-Year Housing Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Become an employer of choice and provide employees with the necessary tools, training, and support. |
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Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
1. Adopt the ordinance. 2. Update the ordinance. 3. Suggest an alternative to the ordinance. |
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Expanded Options and Alternatives: | |||||
Inform. | |||||
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Attachments: | Ord. 2024-08 | ||
Addendum 33 |
10.C.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2024-07: An ordinance of the Council of the City of Flagstaff, Coconino County, Arizona (1) providing for sale and issuance of City of Flagstaff, Arizona General Obligation Bonds and General Obligation Refunding Bonds, in one or more series, and for the annual levy of a tax for the payment of the bonds; (2) approving the form and authorizing the execution and delivery of necessary agreements, instruments and documents related to the sale and issuance of the bonds; (3) delegating authority to the Mayor and Management Services Director of the City to determine certain matters and terms with respect to the foregoing as well as certain matters with respect to the bonds being refunded with the proceeds of the sale of the bonds; and (4) authorizing the taking of all other actions necessary to consummate the transactions contemplated by this ordinance and ratifying all actions taken to further this ordinance. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
This ordinance allows for the issuance of General Obligation debt as approved by voters in 2022 and the refunding of prior General Obligation debt. New debt will be issued for the Public Safety vehicles, Stormwater projects, Wastewater projects and Housing programs. An ordinance for this action is required by City Charter ARTICLE VII - ORDINANCES AND RESOLUTIONS, Section 5 - WHEN ACTIONS ARE TO BE TAKEN BY ORDINANCE. | |||||
Financial Impact: | |||||
The City may issue up to 3 Series of General Obligation Bonds. Series 2024A General Obligation Bonds will be issued as New Money Bonds in an amount not to exceed $30,000,000 to include Proposition 441 – November 2022 Election Projects: Investing in City of Flagstaff wildfire suppression, stormwater flood mitigation and wastewater treatment infrastructure. Series 2024B Taxable General Obligation Bonds will be issued as New Money Bonds in an amount not to exceed $10,000,000 to include Proposition 442 – November 2022 Election Projects: Creating rental and home ownership opportunities for residents of Flagstaff. Series 2024C General Obligation Bonds issued as Refunding Bonds in an amount to be determined by favorable financial returns and market conditions for the purpose of refinancing existing General Obligation Bonds issued. Actual amount of bonds refinanced will be based on market conditions analyzed at the time of issuance. These bonds will be issued as General Obligation Bonds and will be repaid through secondary property tax collections within the current rate of $0.8000 per $100 of assessed valuation. |
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Policy Impact: | |||||
None. | |||||
Connection to PBB, Carbon Neutrality Plan, 10-Year Housing Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Carbon Neutrality Plan
10-Year Housing Plan
|
|||||
Has There Been Previous Council Decision on This: | |||||
Yes. Council authorized two ballot measures, Proposition 441 and 442, for the November 2022 elections which voters approved the issuance of debt for the specific projects. On February 7, 2023, Council adopted Reimbursement Resolution 2023-04 for the Proposition 441 Ballot Measures and the Proposition 442 Ballot Measures. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
On November 8, 2022, the City of Flagstaff voters approved two ballot measures to issue General Obligation Debt.
In addition, staff is considering refinancing existing outstanding General Obligation debt. Staff works closely with the City's Financial Advisor (Stifel) to review our current debt with regard to possible refinancing opportunities to save the City significant debt service savings. The City will only refinance existing outstanding debt if we can meet favorable savings. If interest rates or costs turn out to be unfavorable, we will not complete the refinancing. The proposed ordinance includes the maximums contemplated to be issued to provide the greatest flexibility in both amount and timing. This authorization allows us to go into the market with the most favorable factors in play including market saturation, rates, and ratings. While the purpose of this agenda item is to approve an ordinance to allow the City to issue debt, we have included a draft Preliminary Official Statement and Purchase Agreement as informational documents for your review. These documents have been reviewed by our Financial Advisors, Bond Counsel, Underwriters and Underwriters' Counsel. These are substantially complete however may have some changes prior to completion of the debt transactions. Final documents will be available upon request to the Management Services Director. |
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Community Benefits and Considerations: | |||||
The New Money Bonds and Refunding Bonds will be paid through the annual levy of secondary property taxes. The City will use strategies, including using secondary property tax reserves and issuing debt that is layered, so that the City can maintain the existing secondary property tax rate of $0.8000 per $100 of net limited assessed valuation. | |||||
Community Involvement: | |||||
The community benefits by having the City complete the projects as promised to the voters in the November 2022 election. | |||||
Expanded Options and Alternatives: | |||||
The process to select the projects that were voted on by the public involved: Consult, Involve, Collaborate and Empower. The process to authorize the issuance of debt is to INFORM the public. |
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|
Attachments: | Ord. 2024-07 | ||
Ordinance Exhibits | |||
Preliminary Official Statement | |||
Draft Bond Purchase Agreement |
10.D.
|
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Audited Financial Reports: Year ending June 30, 2023 |
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STAFF RECOMMENDED ACTION: | |||||
Approve the FY 2022-2023 Annual Comprehensive Financial Report and the FY 2022-2023 Single Audit Report
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Executive Summary: | |||||
The City is required to perform an annual audit each year, pursuant to Arizona Revised Statutes (A.R.S.) Section 9-481 and the City Charter (Article VI, Section 5); this audit is commonly known as the Annual Comprehensive Financial Report (ACFR). The ACFR is reviewed by an independent auditor to provide reasonable assurance that the financial statements are free of material misstatements. In addition, the City also obtains an annual Single Audit as a condition of receiving federal assistance in excess of $750,000. An independent auditor performs the Single Audit. Pursuant to A.R.S. Section 9-481, the certified public accountant who performed the audit is to present audit results and any findings to the council in a regular meeting, without the use of a consent agenda, within 90 days of audit completion. |
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Financial Impact: | |||||
There is no financial impact on approving the City's Fiscal Year 2022-2023 Annual Comprehensive Financial Report (ACFR) or the FY 2022-2023 Single Audit. However, should the City not perform an annual audit of its financial statements and complete a Single Audit, the City could lose valuable grant funding. The amount of reimbursements of Federal Award reported for in the Fiscal Year 2022- 2023 was $15.1 million. State and local grant funding totaled $3.4 million in Fiscal Year 2022-2023. | |||||
Policy Impact: | |||||
None. | |||||
Previous Council Decision or Community Discussion: | |||||
None. | |||||
Options and Alternatives to Recommended Action: | |||||
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Background and History: | |||||
The City is required to perform an independent annual financial audit per City Charter Article VI, Section 5 which states: "Prior to the end of each fiscal year, the Council shall designate an independent Certified Public Accountant, who, as of the end of the fiscal year, shall make up an audit of accounts and other evidence of financial transactions of the City government, and shall submit a long-form report, including recommendations concerning policy and fiscal procedures, to the Council, and to the City Manager. Such accountant shall have no personal interest, direct or indirect, in the fiscal affairs of the City government or of any of its officers. The accountant shall, within specifications approved by the Council, post-audit the books and documents kept by the City, and any separate or subordinate accounts kept by any other office, department, or agency of the City government." In addition to the financial audit, the City is required to complete a Single Audit because it receives more than $750,000 in federal assistance. The City has hired Heinfeld, Meech & Company, P.C. (the Auditors). The Auditors work directly with the Finance Staff as well as other City Divisions & Sections to complete a review of the City's financial data and internal controls. The financial reports are the responsibility of the City and are based on the activity of the fiscal year. The ACFR is presented in accordance with all standards as defined by the Government Accounting Standards Board (GASB). The Auditors are not responsible for reviewing every transaction for the fiscal year, however, based on the standards the Auditors plan and perform the audit to obtain reasonable assurance that the statements are free of material misstatements. The Auditors prepare the Single Audit which is an independent assessment of City finances and includes a schedule of expenditures of federal fund awards. The City has established an Audit Committee to review the financial reports and findings (ACFR and the Single Audit). The committee discusses the information and makes a recommendation to Council to accept or reject the financial reports. The Audit Committee is represented by a City Councilmember, the City Manager, and the Management Services Director:
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Connection to PBB Priorities and Objectives: | |||||
Financial Reporting supports the Key Community Priority of High Performing Governance by furthering the following associated Objectives:
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Connection to Regional Plan: | |||||
None. | |||||
Connection to Carbon Neutrality Plan: | |||||
None. | |||||
Connection to 10-Year Housing Plan: | |||||
None. | |||||
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Attachments: | Presentation | ||
Annual Comprehensive Financial Statement FY2022-2023 | |||
Single Audit Report FY2022-2023 | |||
Governance Communication FY2022-2023 |
10.E.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2024-05 and Ordinance No. 2024-03: A resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk entitled "PZ-23-00136 - Residential Uses in the Public Facility (PF) Zone" and an ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, to allow residential uses (single-family, duplex, and multi-family dwellings) as a permitted or conditional use in the Public Facility (PF) zone. |
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STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The proposed amendment includes additions to Table 10-40.30.060.B: Public and Open Space Zone – Allowed Uses to permit Duplex Dwellings, Multi-Family Dwellings, Attached Single-family Dwellings, and Detached Single-family Dwellings within the PF zone utilizing the HR zone development standards including density, lot coverage, building height, and setbacks. There are two alternatives provided based on comment and feedback. The original version allows residential uses as a permitted use. The alternative version allows residential uses as a conditional use. On January 10, 2023, the Planning and Zoning Commission recommended by a vote of 3-1 approval of the proposed amendment. |
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Financial Impact: | |||||
There are no anticipated financial impact affiliated with the proposed Zoning Code Text Amendment. | |||||
Policy Impact: | |||||
The code amendment will implement an adopted Policy and Initiative from the 10-Year Housing Plan. Speciffically, Policy Create 4: Amend the Flagstaff Zoning Code to facilitate the development of all housing types, and Create 4.3 Explore adding affordable housing as an allowed use in the Public Facilities (PF) zone. |
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Connection to PBB, Carbon Neutrality Plan, 10-Year Housing Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Achieve a well-maintained community through comprehensive & equitable code compliance, & development that is compatible with community values.
Carbon Neutrality Plan
Encourage vibrancy, appropriate density, and attainability in existing neighborhoods, so that residents can live within walking distance to their daily needs.
Regional Plan
Staff's analysis of the Regional Plan's goals and policies is included below under Key Considerations under the Zoning Code Text Amendment Criteria heading, Finding #1 of this report.
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Has There Been Previous Council Decision on This: | |||||
There has not been a previous City Council decision on this ordinance. | |||||
Options and Alternatives: | |||||
The City Council may adopt, modify, or deny the proposed amendment. | |||||
Background and History: | |||||
The Flagstaff City Council adopted Resolution No. 2022-52 on November 1, 2022. This resolution states that the Mayor and City Council require if a City-owned building or property is being vacated by the City, that the Housing Section first have the opportunity to evaluate the property. This evaluation would be to determine the feasibility of repurposing or developing the property in a manner that supports increasing the number of available and affordable housing units, including but not limited to: converting to municipally operated Affordable Housing; seeking a public-private partnership; or exploring shared equity models of development. Many City-owned properties are located within the PF zone, which does not currently permit the residential uses that are encouraged by this resolution. This amendment proposes to make these uses permitted within the PF Zone to support this resolution. There are currently 181 parcels located within the PF zone. The City owns 40% of all the parcels within the PF zone. Northern Arizona University owns 29% of the properties within the PF zone and is not required to comply with the City's Zoning Ordinance. Flagstaff Unified School District owns 9% of the parcels within the PF zone and other governments or quasi-public agencies (APS, museums, County, Unisource, and Lowell) own 12% of all the parcels. The remaining 10% of all the PF zoned parcels fall under private ownership. |
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Key Considerations: | |||||
The Planning Director shall provide a recommendation to the Planning and Zoning Commission for its review. The Director's recommendation shall be transmitted to the Planning and Zoning Commission in the form of a staff report prior to a scheduled public hearing. The recommendation shall include the following: an evaluation of the consistency and conformance of the proposed amendment with the goals and policies of the General Plan and any applicable specific plans; the grounds for the recommendation based on the standards and purposes of the zones set forth in Section 10-40.20 (Establishment of Zones) of the Zoning Code; and a recommendation on whether the amendment should be granted or denied. A Zoning Code Text Amendment shall be evaluated based on the following findings: A. Finding #1: The proposed amendment is consistent with and conforms to the objectives and policies of the General Plan and any applicable specific plan; Zoning has a profound impact on housing location and type, but it can also impact cost and affordability.[1] This amendment is meant to reduce the regulatory burden of rezoning public or quasi-publicly owned lands for the use of housing. The Flagstaff 10-Year Housing Plan supports the proposed amendment through the following policy: Create 4: Amend the Flagstaff Zoning Code to facilitate the development of all housing types. Create 4.3 Explore adding affordable housing as an allowed use in the Public Facilities (PF) Zone. This amendment is not intended for housing to compete with existing land resources for recreation and open space. Most properties designated for specific use are protected by additional factors such as existing ordinances or deed restrictions. Open space and recreational uses are generally compatible with residential uses and there may be opportunities to create public-private partnerships that help deliver both needed resources in the Flagstaff community. The Flagstaff 10-Year Housing Plan was adopted after the most recent Regional Plan and also includes provisions for updates to existing policies to support the increase of housing throughout the community. The existing Regional Plan supports this proposed amendment with the following policies: NH.3.1. Provide a variety of housing types throughout the City and region, including purchase and rental options, to expand the choices available to meet the financial and lifestyle needs of our diverse population. NH.3.3. Increase the availability of affordable housing for very-low income persons, through innovative and effective funding mechanisms. B. Finding #2 The proposed amendment will not be detrimental to the public interest, health, safety, convenience, or welfare of the City; The amendment provisions are not anticipated to be detrimental to the public interest, health, safety, convenience, or welfare of the City. The proposed provisions are intended to reduce the cost of housing within areas currently zoned Public Facility. Properties owned by the City of Flagstaff will fall under the discretion and review of the Flagstaff City Council. C. Finding #3 The proposed amendment is internally consistent with other applicable provisions of this Zoning Code. The amendment is internally consistent, utilizes the existing format, and does not conflict with other Zoning Code provisions. It maintains the Zoning Code's purpose as a comprehensive contemporary set of land uses and requirements that are straightforward, usable, and easily understood. [1] Flagstaff 10-year Housing Plan |
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Community Involvement: | |||||
Persons of interest on file with the Planning and Development Services Section of the Community Development Division were notified by direct mail and an ad was placed in the Arizona Daily Sun on December 22, 2023, noticing the Planning and Zoning Commission public hearing. As of the date of this report, staff has received two emails with questions about the amendment and one public comment that was sent directly to Council on the proposed amendment. | |||||
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Attachments: | Presentation | ||
Res. 2024-05 | |||
Original Exhibit A | |||
Revised Exhibit A | |||
Ord. 2024-03 | |||
Housing Statement |
10.F.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2024-11: A resolution of the Flagstaff City Council prioritizing the development of affordable housing for Flagstaff residents at a range of income levels as determined by current needs on lands owned by the City of Flagstaff that are made available for development. |
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STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
In 2022, the Mayor and City Council adopted the Housing Emergency Declaration (Res. No. 2020-66) and the 10-Year Housing Plan (Resolution No. 2022-03) which commits the City to increasing the number of affordable and long-term housing options for Flagstaff residents at all income levels. This resolution is intended to clarify City Council priorities for City-owned lands available for development. | |||||
Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
The adoption of this resolution would set policy for Council to prioritize affordable housing on city-owned properties made available for development. | |||||
Connection to PBB, Carbon Neutrality Plan, 10-Year Housing Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Support the development of attainable and accessible housing.
Carbon Neutrality Plan
Encourage vibrancy, appropriate density, and attainability in existing neighborhoods, so that residents can live within walking distance to their daily needs.
Regional Plan
NH.3.1. Provide a variety of housing types throughout the City and region, including purchase and rental options, to expand the choices available to meet the financial and lifestyle needs of our diverse population.
NH.3.3. Increase the availability of affordable housing for very-low income persons, through innovative and effective funding mechanisms.
10-Year Housing Plan
Reduce the current affordable housing need in our community by half over the next ten years.
Element one: Impact at least 6,000 low-to-moderate income Flagstaff residents through a combination of unit creation or subsidy provision.
Element two: Create or preserve 7,976 housing units by 2031 with a minimum of 10% of them being affordable. Create 4: Amend the Flagstaff Zoning Code to facilitate the development of all housing types.
Create 4.3: Explore adding affordable housing as an allowed use in the Public Facilities (PF) Zone.
Create 5.9: Prioritize the development of City of Flagstaff owned land designated for affordable housing and evaluate other City-owned parcels for affordable and mixed-income housing.
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Has There Been Previous Council Decision on This: | |||||
There have been no previous Council decisions on this resolution. | |||||
Options and Alternatives: | |||||
The City Council may adopt, modify, or reject the proposed resolution. | |||||
Background and History: | |||||
This resolution was the result of community conversations regarding a zoning code text amendment permitting residential units in the Public Facility zoning district. | |||||
Key Considerations: | |||||
The proposed resolution includes the following enactments: SECTION 1. All land owned by the City and determined to be available for development will first be considered for housing prior to consideration of other uses. Affordable housing for a range of income levels shall be prioritized over market rate housing. Affordable housing units shall be maintained as affordable through such mechanisms as land trust, deed restrictions, development agreements, etc., and shall be monitored for ongoing compliance. Housing units developed on city-owned land shall provide long-term ownership or rental opportunities for permanent Flagstaff residents. SECTION 2. City-owned land available for development does not include sites necessary for core city functions, including but not limited to existing parks, land identified for future parks, designated open spaces, public infrastructure, and sites utilized for city operations. Section 3. The City Council shall notify property owners within 300 feet of any City-owned property that may be considered a site for development. |
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Attachments: | Res. 2024-11 |
11.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2024-10: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 18.24 acres of real property generally located at 6500 E Route 66, from the Rural Residential (RR) zone with a Resource Protection Overlay (RPO) to the Heavy Industrial (HI) zone with a Resource Protection Overlay (RPO), providing for severability, authority for clerical corrections, and establishing an effective date. |
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STAFF RECOMMENDED ACTION: | |||||
At the March 19, 2024 Council Meeting:
1) Hold the public hearing. 2) Read Ordinance No. 2024-10 by title only for the first time 3) City Clerk reads Ordinance No. 2024-10 by title only (if approved above) At the April 2, 2024 Council Meeting: 4) Read Ordinance No. 2024-10 by title only for the final time 5) City Clerk reads Ordinance No. 2024-10 by title only (if approved above) 6) Adopt Ordinance No. 2024-10 |
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Executive Summary: | |||||
Direct to Ordinance Zoning Map Amendment requested by Tony Cullum Law, on behalf of the property owner RE ASSET MANAGEMENT, LLC, of approximately 18.24 acres located at 6500 E Route 66 from the Rural Residential (RR) zone with the Resource Protection Overlay (RPO) to the Heavy Industrial (HI) zone with the Resource Protection Overlay (RPO). | |||||
Financial Impact: | |||||
No financial impacts are associated with this request. | |||||
Policy Impact: | |||||
There are no policy impacts associated with this request. | |||||
Previous Council Decision or Community Discussion: | |||||
There have been no previous Council decisions on this. Public hearings before the Planning and Zoning Commission and City Council are conducted in conjunction with requests for Zoning Map Amendments. In accordance with Arizona State Statute, notice of the public hearing was provided by placing an ad in the Arizona Daily Sun, posting notices on the property, and mailing a notice to all property owners within 300 feet of the site excluding rights-of-ways. Additionally, the applicant held two on-site neighborhood meetings regarding the case. These meetings were held on August 31, 2020 and December 18, 2023. As of the date of this staff report, no comments have been received regarding this application. |
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Options and Alternatives to Recommended Action: | |||||
The City Council may approve the ordinance as proposed, approve the ordinance with modified conditions, or deny the ordinance. | |||||
Background and History: | |||||
The applicant, Tony Cullum Law, is requesting a Direct to Ordinance Zoning Map Amendment on behalf of the property owner, RE ASSET MANAGEMENT, LLC, to rezone approximately 18.24 acres from the Rural Residential (RR) zone with a Resource Protection Overlay (RPO) to the Heavy Industrial (HI) zone with a Resource Protection Overlay (RPO) located at 6500 E Route 66. This amendment would allow the property owner to utilize a portion of the site that can no longer be mined. The subject property is located near the eastern border of the City Limits, off Route 66. Primary access to the site is through an access easement through the Coconino National Forest off Route 66. The site currently has two buildings on site, one shop and one double-wide trailer that is being used as an office. These buildings will remain on site. The applicant proposes to establish 15 contractor yards, which will be leased out, on the portion of the site that is no longer viable for mining. |
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Connection to PBB Priorities and Objectives: | |||||
Support and strengthen a robust, diverse, and sustainable economy. The requested direct to ordinance zoning map amendment will help to establish an area in town where contractors can store their vehicles and equipment. This will provide them with an area that they currently do not have in town further strengthening and supporting our heavy industry within the City. Ensure the built environment is safe through the use of consistent standards as well as best practices for building and land use. The site is located on an existing cinder mine on a portion that is no longer able to be mined. This will help to retain a similar land use on the site. |
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Connection to Regional Plan: | |||||
Please see attached Planning and Zoning Commission staff report for a detailed analysis of conformance with the Regional Plan and its goals and policies. | |||||
Connection to Carbon Neutrality Plan: | |||||
EP-2 Support the adaptation efforts of local businesses as the climate changes and the economic landscape shifts. The referenced Carbon Neutrality Plan goal identifies that local business should adapt as the economic landscape shifts. The establishment of the Contractor Yards on a site that has historically been used for mining helps to create an area for Heavy Industry on a site that has been utilized as an industrial site. |
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Connection to 10-Year Housing Plan: | |||||
None. | |||||
Connection to Division Specific Plan: | |||||
Zoning Map Amendment Findings An application for a Zoning Map Amendment shall be submitted to the Planning Director and shall be reviewed and a recommendation prepared. The Planning Director's recommendation shall be transmitted to the Planning and Zoning Commission in the form of a staff report prior to a scheduled public hearing. The recommendation shall include: an evaluation of the consistency and conformance of the proposed amendment with the goals and policies of the General Plan and any applicable specific plans; the grounds for the recommendation based on the standards and purposes of the zones set forth in Section 10-40.20 (Establishment of Zones) of the Zoning Code; and whether the amendment should be granted, granted with conditions to mitigate anticipated impacts caused by the proposed development, or denied. The following findings will be analyzed specific to the approved site plan and consider if the site were to be redeveloped entirely under the HI zone standards. Zoning Map Amendments shall be evaluated based on the following findings: A. Finding #1: The proposed amendment must be found to be consistent with and in conformance with the goals and policies of the General Plan and any applicable specific plans. If the application is not consistent with the General Plan, and any other applicable specific plan, the applicable plan must be amended in compliance with the procedures established in Chapter 11-10 of the City Code (Title 11: General Plans and Subdivisions) prior to considering the proposed amendment. See Planning & Zoning Staff Summary. B. Finding #2 To meet the finding, the proposed amendment must be determined not to be detrimental to the public interest, health, safety, convenience, or welfare of the City of Flagstaff (the "City") and will add to the public good as described in the General Plan. Staff believes that the proposed project will not be detrimental to the public health, safety, or welfare so long as it is developed in accordance with all codes and requirements. C. Finding #3 To meet the finding, the affected site must be determined to be physically suitable in terms of design, location, shape, size, and operating characteristics; and the provision of public and emergency vehicle access, public services, and utilities must ensure that the requested zone designation and the proposed or anticipated uses and/or development will not endanger, jeopardize, or otherwise constitute a hazard to the property or improvements in the vicinity in which the property is located. The proposed application meets this finding. IDS reviewed the application and concluded that the site was suitable for the proposed development. The IDS team based its conclusion on the review of all applicable codes and requirements. The applicant was required to bring a water line and hydrants to the site to mitigate any possible fire hazards that could occur on the site. |
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Attachments: | Presentation | ||
Application | |||
Planning and Zoning Commission Staff Report | |||
Ord. 2024-15 | |||
Legal Description | |||
Narrative and Regional Plan Analysis | |||
Site Plan | |||
Citizen Participation Plan (1/2) | |||
Citizen Participation Plan (2/2) |
12.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Parking District Enforcement Update and Consideration and Adoption of Resolution No. 2024-10 and Ordinance No. 2024-06: A Resolution of the Flagstaff City Council declaring as a public record that certain document filed with the City Clerk and entitled "2024 Parking Code Amendments"; and, an Ordinance of the Flagstaff City Council, amending the Flagstaff City Code, Title 9 Traffic, Chapter 9-01 Traffic Code, by adopting by reference that certain document entitled "2024 Parking Code Amendments"; providing for repeal of conflicting ordinances, severability, and establishing an effective date. |
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STAFF RECOMMENDED ACTION: | |||||
At the March 19, 2024 Council Meeting:
1. Read Resolution No. 2024-10 by title only 2. City Clerk reads Resolution No. 2024-10 by title only (if approved above) 3. Read Ordinance No. 2024-06 by title only for the first time 4. City Clerk reads Ordinance No. 2024-06 by title only (if approved above) At the April 2, 2024 Council Meeting: 5. Adopt Resolution No. 2024-10 6. Read Ordinance No. 2024-06 by title only for the final time 7. City Clerk reads Ordinance No.2024-06 by title only (if approved above) 8. Adopt Ordinance No. 2024-06 |
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Executive Summary: | |||||
ParkFlag will provide a Parking District Enforcement Update. ParkFlag is intending to start implementing existing City Code parking enforcement procedures that allow for immobilization and impoundment of vehicles where the registered owner of the vehicle has received three (3) or more judgments for parking tickets and the parking tickets remain unpaid after notice and opportunity to pay or contest placement on the immobilization and impoundment list. The City Council is being asked to consider adoption of minor amendments to the City Code to clarify parking enforcement procedures. The primary changes are the following:
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Financial Impact: | |||||
ParkFlag anticipates that when it starts using vehicle immobilization and impoundment to enforce collection of unpaid parking tickets, that current repeat parking offenders will start paying parking tickets. ParkFlag does not receive revenues paid to the Flagstaff Municipal Court, but this is anticipated to result in increased revenues to the City and the State. | |||||
Policy Impact: | |||||
These updates will revise ParkFlag's citation processing policy, providing guidance on the timing for entering citations into the court, and demonstrating the capability to implement an immobilization list for future scofflaws. As ParkFlag did not boot and tow previously there has been a decrease in compliance with some downtown users. Updating the code and utilizing enforcement authority will assist with behavior change and ensure compliance. | |||||
Connection to PBB, Carbon Neutrality Plan, 10-Year Housing Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Maintain the organization's fiscal stability through strong financial policies and best practices.
Achieve a well-maintained community through comprehensive and equitable code compliance and development Carbon Neutrality Plan
DD-4 Transform transportation policies and planning to incorporate greenhouse gas emissions analysis and reduce dependence on driving.
Regional Plan
Policy LU.1.1. Plan for and support reinvestment within the existing city centers and neighborhoods for increased employment and quality of life.
Policy E.1.5. Promote and encourage the expansion and use of energy-efficient modes of transportation: a. Public transportation b. Bicycles c. Pedestrians To the extent that charging for downtown parking encourages people to walk or bicycle downtown versus driving, the downtown parking program helps achieve DD-4 and Policy E.1.5. listed above. |
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Has There Been Previous Council Decision on This: | |||||
Yes. The City Council adopted the current Parking Code and it has been in effect for many years. | |||||
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Attachments: | Presentation | ||
Res. 2024-10 | |||
2024 Parking Code Amendments | |||
Ord. 2024-06 |
12.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | ||||||||||||||||||||||||||||||||||||
Consideration and Approval: Rental Incentive Bond Program Awards |
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STAFF RECOMMENDED ACTION: | ||||||||||||||||||||||||||||||||||||
Approve two Rental Incentive Bond Program Awards totaling $3,330,000 resulting in 139 affordable rental units, as recommended by the Ranking Committee.
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Executive Summary: | ||||||||||||||||||||||||||||||||||||
The Rental Incentive Bond Program (RIBP) was approved by Council in November 2023 and a subsequent Notice of Funding Availability (NOFA) process was conducted in February 2024. Two affordable rental project applications were determined eligible to be considered for funding and were scored by a Ranking Committee. Staff is requesting Council's approval of funding awards, per the Committee's recommendation. Project details and recommended award amounts are as follows:
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Financial Impact: | ||||||||||||||||||||||||||||||||||||
This program is budgeted in the Housing General Obligation Bond Fund, 411-05-105-0354- for rental assistance. Loans will utilize general obligation bond funds, as approved by Flagstaff voters in the November 2022 election. The bonds will be paid back with Secondary Property Tax levies as approved by the voters. A total of five million ($5M) in bond funds are available under the RIBP.Loans will have no financial impact on the city's general fund. | ||||||||||||||||||||||||||||||||||||
Policy Impact: | ||||||||||||||||||||||||||||||||||||
N/A | ||||||||||||||||||||||||||||||||||||
Previous Council Decision or Community Discussion: | ||||||||||||||||||||||||||||||||||||
City Council placed Proposition 442 on the ballot for the November 2022 election with one of the funding items being "Incentivizing the Private Sector to Incorporate Affordable Rental Housing in New Developments." Work Session on the RIBP held October 24, 2023 Resolution 2023-51 adopting the RIBP approved November 7, 2023 | ||||||||||||||||||||||||||||||||||||
Options and Alternatives to Recommended Action: | ||||||||||||||||||||||||||||||||||||
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Background and History: | ||||||||||||||||||||||||||||||||||||
Housing Bond Background Proposition 442 – authorizing the use $20 million dollars of general obligation bonds for "Creating Rental and Ownership Opportunities for Residents of Flagstaff" was approved by the voters in the November 2022 General Election. Proposition 442 identified four affordable housing spending categories, including "incentivizing the private sector to incorporate affordable rental housing into new developments." Rental Incentive Bond Program Overview Approved by City Council in November 2023, the RIBP is intended to provide loans to eligible developers of rental housing choosing to include a minimum of 10% affordable units in new rental projects serving households at or below 80% area median income ($65,450 for a household of 3) in Flagstaff. NOFA and Evaluation Process Purchasing staff published a Request for Proposals solicitation for the Notice of Funding Availability Rental Incentive Bond Program in the Arizona Daily Sun on February 3 & 10, 2024 and posted the solicitation to the City of Flagstaff's PlanetBids Website on February 2, 2024. On February 19, 2024, the City received three (3) proposals with two deemed responsive and responsible. In developing the NOFA, staff prioritized a simple application with fact-based evaluation criteria in an effort to streamline the application and evaluation process. Housing staff conducted a minimum threshold review of all three applications and determined one to be ineligible for evaluation due to the advanced construction stage of the project. The two eligible applications were provided to members of the Ranking Committee and scored individually in accordance with the evaluation criteria. The Ranking Committee was comprised of two Housing Commissioners and a selection of internal City staff involved in the review of affordable development projects (two members from the Housing Section, one member from Development Engineering, and one member from Current Planning). The group met to discuss their scores and reached a final consensus score for each application. Based upon the numerical scoring of the applications below, the Committee identified both applications to be recommended for funding.
Foundation for Senior Living, a non-profit Low-Income Housing Tax Credit (LIHTC) developer, submitted two applications for a two-phased redevelopment of an entire downtown block located at 320 N. Humphreys Street (the old St. Mary's school site). Each phase is considered a separate project with separate financing efforts currently underway. The San Francisco Square project has already secured funding in part through conditionally approved Tax-Exempt Bonds with 4% LIHTCs, $5 Million of Arizona Department of Housing's State Housing Trust Fund, $7 Million in federal appropriations through Senator Sinema's office, and private funding. The Aspen Lofts project is applying for an award of 9% tax credits from the Arizona Department of Housing. Awards are typically announced in June each year. A summary of application details is provided in the table below.
If Council approves the award amounts, staff will issue notices of award to the developer. Funding will be provided as two 50-year forgivable loans, which will be drafted and brought forward as consent items at a future Council meeting. Per the adopted RIBP, all remaining $1,670,000 in Program funds will be made available for a subsequent NOFA process. Dates for the next round have not been determined. Community Benefit These forgivable loans will assist in the creation of 139 new 100% affordable LIHTC units in downtown Flagstaff. The San Francisco Square Apartments will serve seniors earning up to 80% AMI and consists of 60 one-bedroom and 10 two-bedroom units. The Aspen Lofts Apartments will serve individuals and families up to 60% of the Area Median Income (AMI) and consists of 37 one-bedroom, 19 two-bedroom and 13 three-bedroom units. |
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Connection to PBB Priorities and Objectives: | ||||||||||||||||||||||||||||||||||||
Livable Community: Actively support attainable & affordable housing through City projects & opportunities with developers. | ||||||||||||||||||||||||||||||||||||
Connection to Regional Plan: | ||||||||||||||||||||||||||||||||||||
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Connection to Carbon Neutrality Plan: | ||||||||||||||||||||||||||||||||||||
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Connection to 10-Year Housing Plan: | ||||||||||||||||||||||||||||||||||||
Create housing options for households at all income levels and family sizes occupied by local residents.
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Attachments: | RIBP Award Approval |
12.C.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Resolution No. 2024-12: A Resolution of the Flagstaff City Council, authorizing a Ground Lease and Master Development Services Agreement with Genterra Enterprises, LLC for the lease and development of approximately 31.468 acres of land located at 456 W. John Wesley Powell Boulevard near the Flagstaff Pulliam Airport; and establishing an effective date. |
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STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The City owns approximately 31.468 acres of land adjacent to Flagstaff Pulliam Airport that is zoned for Highway Commercial (HC) development ("the Property"). The Property was deeded to the City by the Federal Aviation Administration ("FAA") with the intention that any development or revenues generated be for the benefit of the Airport. The Property may not be developed for residential use, as this would not be consistent with Airport operations (noise). The City Council is being requested to consider approval of a Master Development Services and Ground Lease Agreement ("Agreement") with Genterra Enterprises, LLC, an Arizona limited liability company ("the Developer"). Timothy Kinney serves as its manager. The City has been negotiating with Developer to develop the Property since 2021. As proposed, City and Developer will enter into a Ground Lease and Master Development Services Agreement ("Agreement"). Developer will construct the public infrastructure, build a Research Park for commercial/research and development use, and pay fair market value rent to City for the ground lease. The primary terms of the Agreement are summarized as set forth below:
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Financial Impact: | |||||
Project Name: Airport lease of 31.468 acres of land Cost: The City has incurred costs for appraisal services, financial consulting, and outside legal counsel as part of contract negotiations. These costs were funded within the Airport operating funds. No further costs are anticipated related to the approval of this lease. City will start receiving rent in Year 5 of the Lease. Lease revenues will be used for support of the Flagstaff Pulliam Airport. Fund responsibility: Airport Fund. This fund will be responsible for managing the lease agreement and will received the revenues associated with the lease agreement. Lease revenues will begin at $527,500 per year but will deferred initially with all funds recouped over time. FY Budgeted Amount: No expenditures related to approving this lease agreement. |
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Policy Impact: | |||||
None.
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Previous Council Decision or Community Discussion: | |||||
2021 - 2023 - A handful of Executive Session for legal advice and property negotiations. June 2021 – Council enters into Reimbursement Agreement, agreeing to reimburse Genterra for up to $100,000 of third-party costs if no agreement is reached. May 2021 – Council enters into Pre-development Agreement committing to exclusive negotiations with Genterra for 5 years. Dec 2020 – Council authorizes contract negotiations with Genterra. August 2020 – City issues an Request for Statement of Qualifications (RSOQ) for Master Development Services. April 2020 - Development Study Presented to Council. Council gives direction to lease (versus sell) the land. September 2019 - Development Study commissioned by the City to determine best uses for the 31 acres. |
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Options and Alternatives to Recommended Action: | |||||
1. Approve Agreement (Recommended). 2. Do not approve Agreement, and provide direction for further negotiation of the Agreement. 3. Do not approve Agreement, and reimburse Genterra for up to $100,000 of its third-party costs, per separate Reimbursement Agreement. This would enable the City to start over with a new solicitation for sale or lease of the Property. |
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Connection to PBB Priorities and Objectives: | |||||
Liveable Community: Support diverse employment opportunities and high quality jobs | |||||
Connection to Regional Plan: | |||||
Policy LU.15.1. Encourage the grouping of medical and professional offices, light industrial, research, and skill training with other necessary workforce services and transportation options. Policy CD.1.5. Require that new development pay for a fair and rough proportional share of public facilities, services, and infrastructure. Policy E.1.4. Promote cost-effective, energy-efficient technologies and design in all new and retrofit buildings for residential, commercial, and industrial projects. Policy ED.4.5. In an effort to promote the sustainability of resources, the City will encourage all new and expanded commercial and industrial development to be energy and water efficient. Goal ED. 5.The Pulliam Airport will continue to serve the Northern Arizona region for air transportation, multimodal connectivity and business growth potential. |
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Connection to Carbon Neutrality Plan: | |||||
Reduce Building Energy Use. Encourage business development for businesses that have lower or beneficial impacts on natural resources. |
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Connection to 10-Year Housing Plan: | |||||
Not applicable. | |||||
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Attachments: | Res. 2024-12 | ||
Ground Lease and Master Development Services Agreement | |||
Presentation |
13.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A Citizens' Petition titled Permanent Cease-fire Resolution |
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STAFF RECOMMENDED ACTION: | |||||
Council Direction
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Executive Summary: | |||||
In accordance with Art. II, Sect. 17 of the Flagstaff City Charter, any citizen may present a written petition to the City Manager, signed by a minimum of 25 citizens from the City...who shall present it to the Council at its next regular meeting. The attached petition was filed with the City Clerk's Office on March 1, 2024, requesting that the City Council pass a resolution calling for an immediate de-escalation and permanent cease-fire in Israel and the occupied Palestinian territories and a just resolution of the Palestinian-Israeli conflict. | |||||
Information: | |||||
Chapter 1-12 of the Flagstaff City Code formalizes the information to be required, and the attached petition conforms to those requirements. As outlined in this chapter, the petition is to be submitted to the Council under Future Agenda Item Request (F.A.I.R.) to determine if there is Council interest in placing the item on a future agenda for consideration. | |||||
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Attachments: | Petition #2024-01 |