WORK SESSION AGENDA
All City Council Meetings are live streamed on the city's website
(https://www.flagstaffaz.gov/1461/Streaming-City-Council-Meetings) ***PUBLIC COMMENT*** Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person. Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed. To provide online verbal comment on an item that appears on the posted agenda, use the link below. ONLINE VERBAL PUBLIC COMMENT Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such. |
1. |
Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | Roll Call
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3. | Pledge of Allegiance, Mission Statement, and Land Acknowledgement
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
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4. | Open Call to the Public Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public. If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. |
Review of Draft Agenda for the April 16, 2024 City Council Meeting
Citizens wishing to speak on agenda items not specifically called out by the City Council may submit a speaker card for their items of interest to the recording clerk.
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6. | Proclamation: Fair Housing Month | ||||||||
7. | Proclamation: National Poetry Month | ||||||||
8. | City Manager Report | ||||||||
Information Only
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9. | Presentation and discussion regarding the City of Flagstaff Community Development Block Grant Program Year 2024 Annual Action Plan and Staff recommendations for Program Year 2024 CDBG funding allocations | ||||||||
Obtain Council direction on the use of Community Development Block Grant (CDBG) funds for Program Year 2024 Annual Action Plan, required by the US Department of Housing and Urban Development (HUD). The 2024 Annual Action Plan (AAP) is due to be submitted to HUD on May 15, 2024, pending notification of the City's Entitlement Award amount, and is required in order for the City of Flagstaff to maintain its compliance with federal CDBG regulations.
Staff will provide Council with a presentation regarding the 2024 CDBG proposals that were received through the Notice of Funding Available application process. Staff will review each proposal and provide funding recommendations for the 2024 CDBG entitlement and Annual Action Plan. Staff is seeking Council direction regarding CDBG allocations in anticipation of returning on April 16, 2024 for Council approval of a resolution authorizing submission of the AAP to HUD as part of the CDBG process.
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10. | Resilience Hubs 101 | ||||||||
This is an informational update for the City Council and Flagstaff community.
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11. | Presentation on City of Flagstaff Fleet Electrification Assessment and Efforts | ||||||||
This is an informational presentation for the City Council and Flagstaff community.
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12. | Parks, Recreation, Open Space, and Events (PROSE) projects and planning discussion | ||||||||
For information and discussion.
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13. | John Wesley Powell (JWP) Project Update | |||||
JWP Team will provide an update on the status of the JWP Project. The update will also include time to answer questions from Council.
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14. | Open Call to the Public | |||||
15. | Informational Items To/From Mayor, Council, and City Manager; future agenda item requests | |||||
16. | Adjournment | |||||
THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting. NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting. |
8.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
City Manager Report | |||||
DESIRED OUTCOME: | |||||
Information Only
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EXECUTIVE SUMMARY: | |||||
These reports will be included in the City Council packet for regularly scheduled Work Session meetings. The reports are intended to be informational, covering miscellaneous events and topics involving the City organization. | |||||
INFORMATION: | |||||
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Attachments: | City Manager Report | ||
PROSE Monthly Report | |||
Housing Section Newsletter |
9.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Presentation and discussion regarding the City of Flagstaff Community Development Block Grant Program Year 2024 Annual Action Plan and Staff recommendations for Program Year 2024 CDBG funding allocations | |||||
DESIRED OUTCOME: | |||||
Obtain Council direction on the use of Community Development Block Grant (CDBG) funds for Program Year 2024 Annual Action Plan, required by the US Department of Housing and Urban Development (HUD). The 2024 Annual Action Plan (AAP) is due to be submitted to HUD on May 15, 2024, pending notification of the City's Entitlement Award amount, and is required in order for the City of Flagstaff to maintain its compliance with federal CDBG regulations.
Staff will provide Council with a presentation regarding the 2024 CDBG proposals that were received through the Notice of Funding Available application process. Staff will review each proposal and provide funding recommendations for the 2024 CDBG entitlement and Annual Action Plan. Staff is seeking Council direction regarding CDBG allocations in anticipation of returning on April 16, 2024 for Council approval of a resolution authorizing submission of the AAP to HUD as part of the CDBG process.
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EXECUTIVE SUMMARY: | |||||
The City of Flagstaff receives an annual allocation of Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD) on a "Program Year" basis (July 1 – June 30). The purpose of the CDBG program is to develop viable urban communities through the provision of decent affordable housing, a suitable living environment, and economic opportunity, principally for low and moderate-income persons. In Flagstaff, for 2023, low and moderate-income (80% of the Area Median Income or below) is defined as a 4-member household earning under $72,700. In order to receive CDBG funding, the City must complete and submit to HUD an Annual Action Plan describing how the anticipated CDBG allocation will address Flagstaff's community needs identified in the 2021-2025 Consolidated Plan, and how funding will be distributed within Flagstaff city limits. The Annual Action Plan is due to HUD on or before May 15, 2024. The CDBG entitlement amount for Program Year 2024 is unknown at this time, awaiting notice from HUD, however staff is estimating an allocation of around $535,000. In addition to the funding allocated by HUD, the City of Flagstaff is able to include program income and prior year de-obligated funds from prior years to increase funding available for allocation. These additional funds equal $187,313.00. Therefore, an estimated grand total of $722,313.00 is available for CDBG eligible projects for the 2024 Program Year, through the City of Flagstaff Annual Action Plan. |
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INFORMATION: | |||||
Please review the April 16, 2024 Staff Summary in Attachments for additional information. | |||||
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Attachments: | CDBG Council Presentation | ||
Summary of 2024 CDBG Proposals | |||
April 16 Staff Summary |
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Resilience Hubs 101 | |||||
DESIRED OUTCOME: | |||||
This is an informational update for the City Council and Flagstaff community.
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Executive Summary: | |||||
The Flagstaff Regional Resilience Project (FRRP) will receive $1 million in grant funding from the Environmental Protection Agency (EPA) in the fourth quarter of this fiscal year. The federal funding will facilitate the establishment and support of three resilience hub pilots in Flagstaff. Staff will provide an informational presentation on resilience hubs, highlighting their defining concepts, operational modes, and foundational elements. Additionally, we will present an overview of the Flagstaff Regional Resilience Project, outlining its objectives and how it will serve the community. The purpose of this update is to provide the City Council and the Flagstaff community with a comprehensive understanding of Resilience Hubs and the goals of the Flagstaff Regional Resilience Project in preparation for the City Council's consideration and acceptance of the EPA grant award to fund the Flagstaff Regional Resilience Project. The EPA award agreement will be presented to the Council in May. |
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Information: | |||||
Staff will provide information on the following topics:
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Attachments: | Resilience Hubs |
11.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Presentation on City of Flagstaff Fleet Electrification Assessment and Efforts | |||||
DESIRED OUTCOME: | |||||
This is an informational presentation for the City Council and Flagstaff community.
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Executive Summary: | |||||
Consultants will provide an overview of the results from the recently completed City of Flagstaff Fleet Electrification Assessment. The assessment identifies opportunities to integrate electric vehicles (EVs) into the municipal fleet, considers future charging infrastructure needs, and calculates potential costs, savings, and greenhouse gas emissions reductions from fleet electrification. Staff will discuss how this assessment fits into other current fleet electrification efforts, including the status of the City's EV fleet, overarching policy and approach, and upcoming EV procurement and charging infrastructure projects. The assessment was provided by Arizona Public Service (APS) through the APS Fleet Advisory Services Program, at no charge to the City of Flagstaff. APS hired DNV as the consultant to conduct the assessment. The scope included an analysis of 361 City vehicles and a charging infrastructure build-out strategy for four City facilities: City Hall, the Police Department's Law Enforcement Administrative Facility (LEAF), the Core Services campus, and Thorpe Park. Over a 10-month period, City staff from Fleet Services, Sustainability, Procurement, Finance, Police, and other Divisions provided information on vehicle fleet makeup, operations, and existing charging infrastructure and worked with consultants and APS representatives to review and refine assumptions and analytics. Results of the consultants report indicate significant opportunities to integrate EVs into the municipal fleet, with the potential to save $860,000 per year in total cost of ownership (i.e., vehicle cost, fuel costs, and maintenance costs combined). City staff has not been able to independently verify the model or calculations at this time. However, there are significant barriers to implementing fleet-wide electrification, such as market availability of EVs and suitability for City operations (particularly for medium- and heavy-duty vehicles), and financial feasibility of deploying the necessary charging infrastructure. The City will continue its EV-first approach to transition the municipal fleet to electric vehicles and reduce the City's contribution to climate change where opportunities exist to confidently meet operational needs and remain fiscally responsible. |
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Information: | |||||
Staff and consultants will provide information on the following topics: Fleet Electrification Assessment, presented by DNV:
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Attachments: | Presentation | ||
Report | |||
EV Policy |
12.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Parks, Recreation, Open Space, and Events (PROSE) projects and planning discussion | |||||
DESIRED OUTCOME: | |||||
For information and discussion.
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Executive Summary: | |||||
Staff will update the City Council on PROSE current and future projects and planning to include how projects are prioritized with the Parks and Recreation Commission. Staff will also address two of Council's Future Agenda Item Requests (FAIRs) including "Discussion about a pond next to Ponderosa Trails neighborhood between Pulliam and I 17" and "Discussion about developing court amenities for city parks, specifically basketball and Bankshot." |
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Information: | |||||
This item is informational and for discussion only. PROSE staff will go through a presentation, to be provided at a later date, about the various sections of the Division, how they are funded, how they plan and prioritize, how we engage commissions and the community for feedback, and updates on current and future projects. | |||||
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Attachments: | Presentation |
13.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
John Wesley Powell (JWP) Project Update | |||||
DESIRED OUTCOME: | |||||
JWP Team will provide an update on the status of the JWP Project. The update will also include time to answer questions from Council.
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Executive Summary: | |||||
This update to Council will include the latest information on the JWP alignment, the status and rescoping of the Specific Plan, and a discussion on the anticipated timelines for project design and construction. | |||||
Information: | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: Sustainable, Innovative Infrastructure Utilize existing long-range plan(s) that identify the community's future infrastructure needs and all associated costs Environmental Stewardship Actively manage and protect all environmental and natural resources Council Goal 2017 – 2019 - Transportation and Other Public Infrastructure Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. Council Goal 2017 – 2019 - Environmental and Natural Resources Actively manage and protect all environmental and natural resources Region Plan Goal – Environmentally Sensitive Lands Goals and Policies Goal E&C.7. Give special consideration to environmentally sensitive lands in the development design and review process. Team Flagstaff Strategic Plan – Priority 3 Deliver outstanding services through a healthy environment, resources, and infrastructure. Has There Been Previous Council Decision on This: The JW Powell Extension Project has been before City Council nine times in the past seven years. •25 October 2016 (Council Work Session) - Discussion on Infrastructure and Public Facilities Planning and Engineering in the John Wesley Powell Boulevard area. •6 February 2018 (Council Meeting) - Award of contract to Peak Engineering for design and planning services. •24 April 2020 (Council Budget Retreat) - JW Powell Blvd Extension discussed during the Capital Programming update. •27 October 2020 (Council Work Session) – Land Use Framework and engineering design update shared for the original alignment. •5 October 2021 (Council Meeting) – Project update and Change Order 4 approved by Council. •31 March 2022 (Five-Year Summary Retreat) – JW Powell Blvd Extension discussed in project prioritization. •22 April 2022 (Council Budget Retreat) – JW Powell Blvd Extension discussed during the Capital Programming update. •28 June 2022 (Council Meeting) – Council direction sought on proposed alignment for new roadway. •7 July 2022 (Council Meeting) – Council finalized proposed alignment for new roadway. •30 May 2023 (Council Meeting) – Project update and discussion on Specific Plan and Scope of Change Order 5. Background/History: On 20 February 2018, City Council approved the contract with Peak Engineering, Inc. for the John Wesley Powell Area Specific Plan Study to develop a Specific Plan to guide the future private development of public infrastructure, utilities and public facilities (schools, fire/police stations, libraries, parks, etc.). In November 2018, voters approved Proposition 419 which allocated a proportional share of funding for roadway and bike and pedestrian improvements along the future John Wesley Powell Boulevard extension. On 27 October 2020, City Staff and the JW Powell Design Team presented an update to City Council regarding the current design work and the Land Use Framework. On 28 January 2021, the JW Powell Design Team conducted a corporate meeting with the small-parcel property owners and consequential one-on-one meetings with small-parcel property owners who requested to meet regarding specifics to their respective parcels. Starting in May 2021, the JW Powell Design Team began to meet with the large-parcel property owners individually. On 28 June and 7 July 2022, City Council, along with copious community input, selected the final alignment for the new JWP roadway extension. The final alignment shifts the alignment to the west and out of the South Fourth Street corridor. | |||||
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Attachments: | Presentation |