CITY COUNCIL REGULAR MEETING AGENDA
All City Council Meetings are live streamed on the city's website
(https://www.flagstaffaz.gov/1461/Streaming-City-Council-Meetings) ***PUBLIC COMMENT*** Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person. Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed. To provide online verbal comment on an item that appears on the posted agenda, use the link below. ONLINE VERBAL PUBLIC COMMENT Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such. |
1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | ROLL CALL NOTE: One or more Councilmembers may be in attendance through other technological means.
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3. | PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
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4. | OPEN CALL TO THE PUBLIC Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public. If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | PROCLAMATIONS AND RECOGNITIONS | |||||||
A. | Proclamation: Water Awareness Month | |||||||
B. | Proclamation: Water Professionals Appreciation | |||||||
C. | Proclamation: Limb Loss and Limb Difference Awareness Month | |||||||
6. | COUNCIL LIAISON REPORTS | |||||||
7. | LIQUOR LICENSE PUBLIC HEARINGS Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council. STAFF RECOMMENDED ACTION:
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A. | Consideration and Action on Liquor License Application: Takehiro Yoneuchi, "Hiro's Sushi Bar and Japanese Restaurant," 1312 S. Plaza Way, Series 12 (restaurant), New License. |
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STAFF RECOMMENDED ACTION: | ||||||||
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8. | CONSENT AGENDA All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. STAFF RECOMMENDED ACTION: Approve the Consent Agenda as posted. |
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A. | Consideration and Approval of Contract: First Amendment to Cooperative Purchase Contract with FX Tactical for the purchase Police Uniforms and Equipment for the Flagstaff Police Department. |
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STAFF RECOMMENDED ACTION: | ||||||
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B. | Consideration and Approval of Contract: Approve multiple contracts for the purchase of water meters for the City of Flagstaff Water Services Division in a FY2023-24 budgeted amount not to exceed $1,012,718. |
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STAFF RECOMMENDED ACTION: | ||||||
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C. | Consideration of Ratification and Approval of Contract: Ratify the purchase of $27,341.01 with Ahead, Inc. and enter into a Cooperative Purchase Contract in the amount not to exceed $528,000.00 for FY24 and FY25, for the purchase of hardware, licensing, installation, and support maintenance. |
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STAFF RECOMMENDED ACTION: | ||||||
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D. | Consideration and Approval of Letter of Support: Flagstaff Shelter Services' Congressionally Directed Spending Request Letter of Support |
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STAFF RECOMMENDED ACTION: | ||||||
Approve Letter of Support. |
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9. | ROUTINE ITEMS | |||||
A. | Parking District Enforcement Update and Consideration and Adoption of Resolution No. 2024-10 and Ordinance No. 2024-06: A Resolution of the Flagstaff City Council declaring as a public record that certain document filed with the City Clerk and entitled "2024 Parking Code Amendments"; and, an Ordinance of the Flagstaff City Council, amending the Flagstaff City Code, Title 9 Traffic, Chapter 9-01 Traffic Code, by adopting by reference that certain document entitled "2024 Parking Code Amendments"; providing for repeal of conflicting ordinances, severability, and establishing an effective date. |
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STAFF RECOMMENDED ACTION: | ||||||
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B. | Consideration and Adoption of Ordinance No. 2024-10: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 18.24 acres of real property generally located at 6500 E Route 66, from the Rural Residential (RR) zone with a Resource Protection Overlay (RPO) to the Heavy Industrial (HI) zone with a Resource Protection Overlay (RPO), providing for severability, authority for clerical corrections, and establishing an effective date. |
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STAFF RECOMMENDED ACTION: | ||||||
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10. | REGULAR AGENDA | |||||
A. | Consideration and Adoption of Ordinance No. 2024-09: An ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Chapter 1-14, Personnel System by amending the Employee Handbook of Regulations, Section 1-70-020 Employee Wellness and 1-50-039 Purchase Day Program; providing for repeal of conflicting ordinances; severability; authority for clerical corrections; and establishing an effective date. |
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STAFF RECOMMENDED ACTION: | ||||||
At the April 2, 2024 Council Meeting: 1) Read Ordinance No. 2024-09 by title only for the first time 2) City Clerk reads Ordinance No. 2024-09 by title only (if approved above) At the April 16, 2024 Council Meeting: 3) Read Ordinance No. 2024-09 by title only for the final time 4) City Clerk reads Ordinance No. 2024-09 by title only (if approved above) 5) Adopt Ordinance No. 2024-09 |
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B. | Consideration and Adoption of Ordinance No. 2024-11: An ordinance of the City Council of the City of Flagstaff amending Flagstaff City Code, Chapter 1-14, Personnel System, Section 1-14-001-0006, Employee Advisory Committee, Subsection 1-14-001-0006.1, Definitions, and the Employee Handbook of Regulations, Section 1-10-070, Employee Advisory Committee; providing for repeal of conflicting ordinances; severability; authority for clerical corrections; and establishing an effective date. |
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STAFF RECOMMENDED ACTION: | ||||||
At the April 2, 2024 Council Meeting: 1) Read Ordinance No. 2024-11 by title only for the first time 2) City Clerk reads Ordinance No. 2024-11 by title only (if approved above) At the April 16, 2024 Council Meeting: 3) Read Ordinance No. 2024-11 by title only for the final time 4) City Clerk reads Ordinance No. 2024-11 by title only (if approved above) 5) Adopt Ordinance No. 2024-11 |
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C. | Consideration and Adoption of Resolution No. 2024-13: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement for clinical practicum and or externship/internship education between Coconino Community College district and the city of Flagstaff Fire Department |
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STAFF RECOMMENDED ACTION: | ||||||
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D. | Consideration and Adoption of Resolution No. 2024-16: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement: Cooperative Fire Rate Agreement (CFRA) with the Arizona Department of Forestry and Fire Management. |
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STAFF RECOMMENDED ACTION: | ||||||
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E. | Consideration and Adoption of Resolution No. 2024-14: A resolution of the City of Flagstaff City Council, authorizing Amendment No. Two to an Intergovernmental Agreement between the State of Arizona and the City of Flagstaff for the design and construction of a roundabout at the signalized intersection of Fourth Street and Cedar Avenue/Lockett Road. |
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STAFF RECOMMENDED ACTION: | ||||||
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F. | Consideration and Adoption of Resolution No. 2024-15 and Ordinance No. 2024-13: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona declaring as a public record that certain document filed with the City Clerk entitled "2024 Amendments to Flagstaff City Code, Title 13, Engineering Design and Standards and Specifications for New Infrastructure." and an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona amending the Flagstaff City Code, Title 13, Engineering Design Standards and Specifications for New Infrastructure. |
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STAFF RECOMMENDED ACTION: | ||||||
At the April 2, 2024 Council Meeting: 1) Read Resolution No. 2024-15 by title only 2) City Clerk reads Resolution No. 2024-15 by title only (if approved above) 3) Read Ordinance No. 2024-13 by title only for the first time 4) City Clerk reads Ordinance No. 2024-13 by title only (if approved above) At the April 16, 2024 Council Meeting: 5) Adopt Resolution No. 2024-15 6) Read Ordinance No. 2024-13 by title only for the final time 7) City Clerk reads Ordinance No. 2024-13 by title only (if approved above) 8) Adopt Ordinance No. 2024-13 |
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G. | Consideration and Adoption of Ordinance No. 2024-12: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 9 Traffic, Chapter 9-01 Traffic Code, Section 9-01-001-0002 Specific Speed Limits; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date. |
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STAFF RECOMMENDED ACTION: | ||||||
At the April 2, 2024 Council Meeting: 1) Read Ordinance No. 2024-12 by title only for the first time 2) City Clerk reads Ordinance No. 2024-12 by title only (if approved above) At the April 16, 2024 Council Meeting: 3) Read Ordinance No. 2024-12 by title only for the final time 4) City Clerk reads Ordinance No. 2024-12 by title only (if approved above) 5) Adopt Ordinance No. 2024-12 |
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11. | DISCUSSION ITEMS | |||||
A. | Follow up discussion from the March 25, 2024 City Council - Water Commission Joint Meeting |
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STAFF RECOMMENDED ACTION: | ||||||
Staff is requesting City Council direction on two topics:
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12. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.): A Citizens' Petition titled Convert all City Vehicle Fleets to Electric |
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STAFF RECOMMENDED ACTION: | ||||||
Council Direction |
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13. | OPEN CALL TO THE PUBLIC | |||||
14. | INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS | |||||
15. | ADJOURNMENT | |||||
THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting. NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting. |
7.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Takehiro Yoneuchi, "Hiro's Sushi Bar and Japanese Restaurant," 1312 S. Plaza Way, Series 12 (restaurant), New License. |
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STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting at the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Hiro's Sushi Bar and Japanese Restaurant is an existing business in Flagstaff operating under an interim license. If approved, it will be one of the 91 series 12 licenses in Flagstaff. Series 12 licenses are non-quota licenses. To view surrounding liquor licenses, please refer to the online interactive Liquor License Map. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB, Carbon Neutrality Plan, 10-Year Housing Plan & Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is April 28, 2024. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on March 12, 2024. No written protests have been received to date. | |||||
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Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 12 Description | |||
PD Memo | |||
Zoning Memo | |||
Map |
8.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: First Amendment to Cooperative Purchase Contract with FX Tactical for the purchase Police Uniforms and Equipment for the Flagstaff Police Department. |
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STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
This amendment adds $59,917.21 to the cooperative contract for the Flagstaff Police Department (FPD) to purchase ballistic shields for its patrol officers. With this amendment, the FPD can purchase six Point Blank Vanguard (6) rifle rated ballistic shields with a light system and one (1) Point Blank pistol rated shield on a state contract (CTR049178) from FX Tactical in Peoria, Arizona. Currently, FPD possesses in its inventory a limited amount of shields that are rated to stop lower speed pistol bullets only. We would like to add six rifle rated shields which will protect our officer staff during calls for service that have the potential to involve a firearm. We feel this safety equipment could save the life of one of our officers or a member of the community. These shields are portable and designed to be carried with one arm by an officer to protect them from a ballistic attack. Point Blank's Vanguard technology has created a light weight shield that is rated to stop high speed rifle bullets while still being light enough to be carried by one officer. Previous shield technology that stop rifle rounds were too cumbersome and heavy to be carried by a single police officer for an extended period of time. |
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Financial Impact: | |||||
These shields were an approved budget item from FY 2023-2024 for $60,000 in account number 001-04-061-0221-2-4305. | |||||
Policy Impact: | |||||
Aligns with Police Department mission of protecting and preserving life.
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Connection to PBB, Carbon Neutrality Plan, 10-Year Housing Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
FPD Command Staff ranked this item #7 for our one-time budget requests based on it being protective equipment to keep our officers safe during an armed encounter. Carbon Neutrality Plan There is no impact on Carbon Neutrality Plan. Regional Plan There is no impact on Regional Plan.
10-Year Housing Plan
There is no impact on 10-Year Housing Plan |
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Has There Been Previous Council Decision on This: | |||||
Yes. The City Council approved a Cooperative Purchase Contract with FX Tactical in the amount not to exceed $75,000 dollars per fiscal year. This is an amendment to that contract to allow for additional purchases. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
Police departments around the state and country started buying this lightweight shield technology after multiple active shooter incidents around the country. Specifically, the Uvalde, Texas school shooting incident was debriefed by Advanced Law Enforcement Rapid Response Training (ALERRT) which is affiliated with Texas State University. This debriefing was published by ALERRT to provide law enforcement agencies recommended best practices after this tragedy. The debriefing recommended police agencies purchase ballistic shields for its officers when responding to these types of incidents. FPD will make this equipment available to our officer staff on calls for service that are reported to involve a firearm as well as provide training to officers on how to use the equipment. The State of Arizona conducted a competitive and open procurement process through Request for Proposals Solicitation No. BPM002192 that resulted in Contract No. CTR049178-1 with FX Tactical, LLC. The City of Flagstaff Procurement department has verified the cooperative purchase contract as valid. The Procurement and Police Department are requesting to amend the current cooperative contract the City holds with the vendor to include more equipment, utilizing the cooperative competitive pricing. |
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Key Considerations: | |||||
FPD recommends this First Amendment be approved by Council so we can get this safety equipment into the hands of our officers. We require all of our officers to wear ballistic vests at all times, and this is also a tenant of the Below 100 initiative to reduce the amount of law enforcement officers killed in America each year. This protective equipment could save the life of one of our team members. | |||||
Community Involvement: | |||||
This equipment could keep community members and victims safe from gun-related attacks depending on the call for service. | |||||
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Attachments: | First Amendment 2024-38 | ||
Exhibit A |
8.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Approve multiple contracts for the purchase of water meters for the City of Flagstaff Water Services Division in a FY2023-24 budgeted amount not to exceed $1,012,718. |
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STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
FY2023-24 budget included $212,718 for Water Distribution water meters (new installations/maintenance) and an amount not to exceed $800,000 for the Radio Read Program water meters (upgrades) capital project. Staff solicited for companies to provide these materials/services and the following companies responded:
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Financial Impact: | |||||
The FY2023-24 budget and ongoing budget for Water Distribution water meters (new installations/maintenance): #202-08-303-1055-0-4360 in the amount of up to $212,718. The FY2023-24 budget for Radio Read Program water meters (upgrades) capital project: #202-08-370-3170-0-4461 in the amount of up to $800,000. |
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Policy Impact: | |||||
None.
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Connection to PBB, Carbon Neutrality Plan, 10-Year Housing Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives High Performing Governance:
Sustainable Consumption:
Goal WR.2 Manage a coordinated system of water, wastewater, and reclaimed water utility service facilities and resources at the City level and identify funding to pay for new resources.
Goal WR.3 Satisfy current and future human water demands and the needs of the natural and renewable water resources and strategic conservation measures. Goal WR.4 Logically enhance and extend the City's public water, wastewater, and reclaimed water services including their treatment, distribution, and collection systems in both urbanized and newly developed areas of the City to provide an efficient delivery of service. |
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Has There Been Previous Council Decision on This: | |||||
No. | |||||
Background and History: | |||||
The recommended award was procured by Purchasing staff through a formal solicitation. An Invitation for Bid (IFB) was posted on PlanetBids from September 11, 2023 to October 2, 2023, and an advertisement was placed in The Arizona Daily Sun on September 16, 2023 and September 23, 2023. Five companies submitted bids: Aquaflow Solutions, Core and Main Supply, Metron Farnier, Mountain States Pipe and Supply, and Zenner USA. After reviewing all the bids, all bids were considered to be fair and competitive and will be utilized by Water Services. | |||||
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Attachments: | Core and Main Contract | ||
Metron Farnier Contract | |||
AquaFlow Contract | |||
Zenner Contract | |||
Mountain States Contract |
8.C.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration of Ratification and Approval of Contract: Ratify the purchase of $27,341.01 with Ahead, Inc. and enter into a Cooperative Purchase Contract in the amount not to exceed $528,000.00 for FY24 and FY25, for the purchase of hardware, licensing, installation, and support maintenance. |
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STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
In November 2023, the City spent $27,341.01 with Ahead, Inc. for vSAN licensing for the Flagstaff Police Department server environment. Staff requests ratificaiton of that purchase. In addition, staff seeks approval of a Cooperative Purchase Contract with Ahead, Inc. to allow staff to purchase new backup storage appliances and multiple production servers as the current equipment is approaching the end of life at City Hall. City Council has budgeted for these purchases and staff has determined that it is in the best interest of the City to enter into a contract with Ahead, Inc. with a "not-to-exceed" amount of $528,000.00 for FY23-24 to replace this equipment. It is anticipated that future need under the duration of this Cooperative Purchase Contract will be similar and the requirements of the Cooperative Purchase Contract will allow for flexibility in purchasing within the budgeted amounts for future fiscal years. |
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Financial Impact: | |||||
There is cost for these purchases in the budgeted amount of $528,000. This cost has been budgeted in the following accounts:
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Policy Impact: | |||||
None. | |||||
Connection to PBB, Carbon Neutrality Plan, 10-Year Housing Plan & Regional Plan: | |||||
Provide Exceptional Service: Provide employees tools, training and support. Safe & Healthy Community: Provide public safety with the resources, staff, and training to respond to community needs. | |||||
Previous Council Decision on This: | |||||
None. | |||||
Background and History: | |||||
In November 2023, the City purchased vSAN licensing for the Flagstaff Police Department's (FPD) server infrastructure. Since the migration of FPD under City IT support, staff has expanded services and applications, which in turn requires additional resources. The vSAN licensing allowed staff to expand our server infrastructure to meet demand. The licensing was required to access the configured storage, which contains the virtual machines and FPD data. As for on-going purchases under the Cooperative Purchase Contract, the City's existing Backup Appliance (Dell DD3300) was purchased in FY21. Although staff estimated growth for the lifetime of the unit, at the time of purchase, staff was unaware that FPD would be migrated under City IT support. This migration has resulted in a significant increase in a demand for backup storage. The current backup appliance is not expandable. Several of production servers and storage units located at City Hall are approaching their end of life and require replacement. Procurement Justification Region 14 Education Service Center acting on behalf of the National Cooperative Purchasing Alliance conducted a competitive and open procurement process through Request for Proposal #45-22 that resulted in Contract No. 01-143 with Dell Marketing, L.P. Pursuant to Contract No. 01-143 "Authorized Resellers." The Contractor is a fully authorized vendor with Dell Marketing, L.P. of Dell – Technology Solutions, Products and Services. The City of Flagstaff Procurement department has verified the cooperative purchase contract as valid. |
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Attachments: | Ahead, Inc. Cooperative Contract | ||
Exhibit A.1 - Quote 1 PO with Tax | |||
Exhibit A.2 Quote 1 without tax | |||
Exhibit A.3 Quote 2 | |||
Exhibit B.1 Agency Contract Authorized Reseller | |||
Exhibit B.2 Agency Contract Pricing | |||
Exhibit B.3 Agency Contract |
8.D.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Letter of Support: Flagstaff Shelter Services' Congressionally Directed Spending Request Letter of Support |
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STAFF RECOMMENDED ACTION: | |||||
Approve Letter of Support. |
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Executive Summary: | |||||
Awarded funds will support the shovel-ready improvements of two former motels in Flagstaff to create 161 units of safe, non-congregate emergency shelter for diverse individuals and families experiencing homelessness in northern Arizona. Flagstaff Shelter Services has already purchased both The Crown (a 58-unit property) and The Lantern (a 103-unit property) and is well-prepared to make crucial site improvements so these locations may serve vulnerable community members experiencing a housing crisis for years to come. | |||||
Financial Impact: | |||||
None. | |||||
Policy Impact: | |||||
This follows the City of Flagstaff goals of a Livable Community, Safe and Healthy Community, and Inclusive and Engaged Community. | |||||
Previous Council Decision or Community Discussion: | |||||
No. | |||||
Options and Alternatives to Recommended Action: | |||||
None. | |||||
Connection to PBB Priorities and Objectives: | |||||
This follows the City of Flagstaff goals of a Livable Community, Safe and Healthy Community, and Inclusive and Engaged Community. | |||||
Connection to Regional Plan: | |||||
None | |||||
Connection to Carbon Neutrality Plan: | |||||
None | |||||
Connection to 10-Year Housing Plan: | |||||
None | |||||
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Attachments: | Letter of Support |
9.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Parking District Enforcement Update and Consideration and Adoption of Resolution No. 2024-10 and Ordinance No. 2024-06: A Resolution of the Flagstaff City Council declaring as a public record that certain document filed with the City Clerk and entitled "2024 Parking Code Amendments"; and, an Ordinance of the Flagstaff City Council, amending the Flagstaff City Code, Title 9 Traffic, Chapter 9-01 Traffic Code, by adopting by reference that certain document entitled "2024 Parking Code Amendments"; providing for repeal of conflicting ordinances, severability, and establishing an effective date. |
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STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
ParkFlag will provide a Parking District Enforcement Update. ParkFlag is intending to start implementing existing City Code parking enforcement procedures that allow for immobilization and impoundment of vehicles where the registered owner of the vehicle has received three (3) or more judgments for parking tickets and the parking tickets remain unpaid after notice and opportunity to pay or contest placement on the immobilization and impoundment list. The City Council is being asked to consider adoption of minor amendments to the City Code to clarify parking enforcement procedures. The primary changes are the following:
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Financial Impact: | |||||
ParkFlag anticipates that when it starts using vehicle immobilization and impoundment to enforce collection of unpaid parking tickets, that current repeat parking offenders will start paying parking tickets. ParkFlag does not receive revenues paid to the Flagstaff Municipal Court, but this is anticipated to result in increased revenues to the City and the State. | |||||
Policy Impact: | |||||
These updates will revise ParkFlag's citation processing policy, providing guidance on the timing for entering citations into the court, and demonstrating the capability to implement an immobilization list for future scofflaws. As ParkFlag did not boot and tow previously there has been a decrease in compliance with some downtown users. Updating the code and utilizing enforcement authority will assist with behavior change and ensure compliance. | |||||
Connection to PBB, Carbon Neutrality Plan, 10-Year Housing Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Maintain the organization's fiscal stability through strong financial policies and best practices.
Achieve a well-maintained community through comprehensive and equitable code compliance and development Carbon Neutrality Plan
DD-4 Transform transportation policies and planning to incorporate greenhouse gas emissions analysis and reduce dependence on driving.
Regional Plan
Policy LU.1.1. Plan for and support reinvestment within the existing city centers and neighborhoods for increased employment and quality of life.
Policy E.1.5. Promote and encourage the expansion and use of energy-efficient modes of transportation: a. Public transportation b. Bicycles c. Pedestrians To the extent that charging for downtown parking encourages people to walk or bicycle downtown versus driving, the downtown parking program helps achieve DD-4 and Policy E.1.5. listed above. |
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Has There Been Previous Council Decision on This: | |||||
Yes. The City Council adopted the current Parking Code and it has been in effect for many years. | |||||
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Attachments: | Presentation | ||
Res. 2024-10 | |||
2024 Parking Code Amendments | |||
Ord. 2024-06 |
9.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2024-10: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 18.24 acres of real property generally located at 6500 E Route 66, from the Rural Residential (RR) zone with a Resource Protection Overlay (RPO) to the Heavy Industrial (HI) zone with a Resource Protection Overlay (RPO), providing for severability, authority for clerical corrections, and establishing an effective date. |
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STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
Direct to Ordinance Zoning Map Amendment requested by Tony Cullum Law, on behalf of the property owner RE ASSET MANAGEMENT, LLC, of approximately 18.24 acres located at 6500 E Route 66 from the Rural Residential (RR) zone with the Resource Protection Overlay (RPO) to the Heavy Industrial (HI) zone with the Resource Protection Overlay (RPO). | |||||
Financial Impact: | |||||
No financial impacts are associated with this request. | |||||
Policy Impact: | |||||
There are no policy impacts associated with this request. | |||||
Previous Council Decision or Community Discussion: | |||||
There have been no previous Council decisions on this. Public hearings before the Planning and Zoning Commission and City Council are conducted in conjunction with requests for Zoning Map Amendments. In accordance with Arizona State Statute, notice of the public hearing was provided by placing an ad in the Arizona Daily Sun, posting notices on the property, and mailing a notice to all property owners within 300 feet of the site excluding rights-of-ways. Additionally, the applicant held two on-site neighborhood meetings regarding the case. These meetings were held on August 31, 2020 and December 18, 2023. As of the date of this staff report, no comments have been received regarding this application. |
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Options and Alternatives to Recommended Action: | |||||
The City Council may approve the ordinance as proposed, approve the ordinance with modified conditions, or deny the ordinance. | |||||
Background and History: | |||||
The applicant, Tony Cullum Law, is requesting a Direct to Ordinance Zoning Map Amendment on behalf of the property owner, RE ASSET MANAGEMENT, LLC, to rezone approximately 18.24 acres from the Rural Residential (RR) zone with a Resource Protection Overlay (RPO) to the Heavy Industrial (HI) zone with a Resource Protection Overlay (RPO) located at 6500 E Route 66. This amendment would allow the property owner to utilize a portion of the site that can no longer be mined. The subject property is located near the eastern border of the City Limits, off Route 66. Primary access to the site is through an access easement through the Coconino National Forest off Route 66. The site currently has two buildings on site, one shop and one double-wide trailer that is being used as an office. These buildings will remain on site. The applicant proposes to establish 15 contractor yards, which will be leased out, on the portion of the site that is no longer viable for mining. |
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Connection to PBB Priorities and Objectives: | |||||
Support and strengthen a robust, diverse, and sustainable economy. The requested direct to ordinance zoning map amendment will help to establish an area in town where contractors can store their vehicles and equipment. This will provide them with an area that they currently do not have in town further strengthening and supporting our heavy industry within the City. Ensure the built environment is safe through the use of consistent standards as well as best practices for building and land use. The site is located on an existing cinder mine on a portion that is no longer able to be mined. This will help to retain a similar land use on the site. |
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Connection to Regional Plan: | |||||
Please see attached Planning and Zoning Commission staff report for a detailed analysis of conformance with the Regional Plan and its goals and policies. | |||||
Connection to Carbon Neutrality Plan: | |||||
EP-2 Support the adaptation efforts of local businesses as the climate changes and the economic landscape shifts. The referenced Carbon Neutrality Plan goal identifies that local business should adapt as the economic landscape shifts. The establishment of the Contractor Yards on a site that has historically been used for mining helps to create an area for Heavy Industry on a site that has been utilized as an industrial site. |
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Connection to 10-Year Housing Plan: | |||||
None. | |||||
Connection to Division Specific Plan: | |||||
Zoning Map Amendment Findings An application for a Zoning Map Amendment shall be submitted to the Planning Director and shall be reviewed and a recommendation prepared. The Planning Director's recommendation shall be transmitted to the Planning and Zoning Commission in the form of a staff report prior to a scheduled public hearing. The recommendation shall include: an evaluation of the consistency and conformance of the proposed amendment with the goals and policies of the General Plan and any applicable specific plans; the grounds for the recommendation based on the standards and purposes of the zones set forth in Section 10-40.20 (Establishment of Zones) of the Zoning Code; and whether the amendment should be granted, granted with conditions to mitigate anticipated impacts caused by the proposed development, or denied. The following findings will be analyzed specific to the approved site plan and consider if the site were to be redeveloped entirely under the HI zone standards. Zoning Map Amendments shall be evaluated based on the following findings: A. Finding #1: The proposed amendment must be found to be consistent with and in conformance with the goals and policies of the General Plan and any applicable specific plans. If the application is not consistent with the General Plan, and any other applicable specific plan, the applicable plan must be amended in compliance with the procedures established in Chapter 11-10 of the City Code (Title 11: General Plans and Subdivisions) prior to considering the proposed amendment. See Planning & Zoning Staff Summary. B. Finding #2 To meet the finding, the proposed amendment must be determined not to be detrimental to the public interest, health, safety, convenience, or welfare of the City of Flagstaff (the "City") and will add to the public good as described in the General Plan. Staff believes that the proposed project will not be detrimental to the public health, safety, or welfare so long as it is developed in accordance with all codes and requirements. C. Finding #3 To meet the finding, the affected site must be determined to be physically suitable in terms of design, location, shape, size, and operating characteristics; and the provision of public and emergency vehicle access, public services, and utilities must ensure that the requested zone designation and the proposed or anticipated uses and/or development will not endanger, jeopardize, or otherwise constitute a hazard to the property or improvements in the vicinity in which the property is located. The proposed application meets this finding. IDS reviewed the application and concluded that the site was suitable for the proposed development. The IDS team based its conclusion on the review of all applicable codes and requirements. The applicant was required to bring a water line and hydrants to the site to mitigate any possible fire hazards that could occur on the site. |
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Attachments: | Presentation | ||
Application | |||
Planning and Zoning Commission Staff Report | |||
Ord. 2024-15 | |||
Legal Description | |||
Narrative and Regional Plan Analysis | |||
Site Plan | |||
Citizen Participation Plan (1/2) | |||
Citizen Participation Plan (2/2) |
10.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2024-09: An ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Chapter 1-14, Personnel System by amending the Employee Handbook of Regulations, Section 1-70-020 Employee Wellness and 1-50-039 Purchase Day Program; providing for repeal of conflicting ordinances; severability; authority for clerical corrections; and establishing an effective date. |
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STAFF RECOMMENDED ACTION: | |||||
At the April 2, 2024 Council Meeting: 1) Read Ordinance No. 2024-09 by title only for the first time 2) City Clerk reads Ordinance No. 2024-09 by title only (if approved above) At the April 16, 2024 Council Meeting: 3) Read Ordinance No. 2024-09 by title only for the final time 4) City Clerk reads Ordinance No. 2024-09 by title only (if approved above) 5) Adopt Ordinance No. 2024-09 |
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Executive Summary: | |||||
Updating the Employee Wellness section to provide a broader overall statement and less specific details. The Wellness Program changes often which makes it challenging to ensure the ordinance is up to date. Full details of the City's Wellness Program are outlined on our Benefits webpage. Updating the Purchase Day Program to allow part-time employees to participate. | |||||
Financial Impact: | |||||
This change does not have any financial impact. | |||||
Policy Impact: | |||||
Updates to the Employee Wellness section have no policy impact. Updates to the Purchase Day Program section allow part-time employees to participate. | |||||
Connection to PBB, Carbon Neutrality Plan, 10-Year Housing Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Become an employer of choice and provide employees with the necessary tools, training, and support. |
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Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
1. Adopt the ordinance as presented. 2. Revise the ordinance and adopt. 3. Deny adoption of the ordinance, which will keep the handbook sections unchanged. |
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Attachments: | Ord. 2024-09 | ||
Addendum 34 |
10.B.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2024-11: An ordinance of the City Council of the City of Flagstaff amending Flagstaff City Code, Chapter 1-14, Personnel System, Section 1-14-001-0006, Employee Advisory Committee, Subsection 1-14-001-0006.1, Definitions, and the Employee Handbook of Regulations, Section 1-10-070, Employee Advisory Committee; providing for repeal of conflicting ordinances; severability; authority for clerical corrections; and establishing an effective date. |
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STAFF RECOMMENDED ACTION: | |||||
At the April 2, 2024 Council Meeting: 1) Read Ordinance No. 2024-11 by title only for the first time 2) City Clerk reads Ordinance No. 2024-11 by title only (if approved above) At the April 16, 2024 Council Meeting: 3) Read Ordinance No. 2024-11 by title only for the final time 4) City Clerk reads Ordinance No. 2024-11 by title only (if approved above) 5) Adopt Ordinance No. 2024-11 |
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Executive Summary: | |||||
The proposed amendments to subsection 1-14-001-0006.1 update EAC membership definitions to allow part-time employees and non-managerial employees who work in Human Resources to serve on the EAC. | |||||
Financial Impact: | |||||
There is no financial impact to the City. | |||||
Policy Impact: | |||||
Amending 1-14-001-0006.1 Definitions will allow part-time employees and non-managerial employees who work in Human Resources to serve on the EAC. | |||||
Connection to PBB, Carbon Neutrality Plan, 10-Year Housing Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Become an employer of choice and provide employees with the necessary tools, training, and support. |
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Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
1. Adopt the ordinance. 2. Revise the ordinance and adopt. 3. Deny adoption of the ordinance and make no changes. |
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Attachments: | Ord. 2024-11 | ||
Addendum 35 |
10.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2024-13: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement for clinical practicum and or externship/internship education between Coconino Community College district and the city of Flagstaff Fire Department |
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STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
This intergovernmental agreement signifies a collaborative partnership between Coconino Community College (CCC) and the City of Flagstaff Fire Department (CFFD) to facilitate an essential component of the paramedic and EMT training program. This agreement builds upon a successful existing arrangement, previously held with Northern Arizona Healthcare, and is vital for the continued success of the program recently transferred to Coconino Community College. Under this agreement, paramedic and EMT students enrolled at Coconino Community College will gain invaluable practical experience through vehicular time provided by the City of Flagstaff Fire Department. These hands-on opportunities are integral to the students' education, as they fulfill mandatory hours required for the program and allow students to acquire crucial skills in a real-world setting. |
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Financial Impact: | |||||
No financial impact | |||||
Policy Impact: | |||||
No policy impact | |||||
Previous Council Decision or Community Discussion: | |||||
Previous service provided by Northern Arizona Healthcare, program transferred to Coconino Community College to continue service | |||||
Options and Alternatives to Recommended Action: | |||||
Approve the proposed IGA Amend the proposed IGA Disapprove the IGA |
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Background and History: | |||||
The agreement between the City of Flagstaff Fire Department and Northern Arizona Healthcare (NAH) has been in place for over 20 years. The Paramedic Education Academy recently transferred from NAH to CCC where it will be housed from now on.The majority of paramedics at FFD and in the Flagstaff area are graduates of the local Paramedic Education Academy. | |||||
Connection to PBB Priorities and Objectives: | |||||
High Performing Governance: Serve the public by providing high quality customer service. Be an inclusive employer of choice by providing employees with the necessary tools, training, support, and compensation Safe and Healthy Community: Enhance community engagement and strengthen relationships between the community and public safety services. Provide public safety services with resources, staff, and training responsive to the community's needs. Inclusive and Engaged Community: Enhance the City's involvement in community, education, and regional partnerships to strengthen the level of public trust |
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Connection to Regional Plan: | |||||
Not Applicable | |||||
Connection to Carbon Neutrality Plan: | |||||
Not Applicable | |||||
Connection to 10-Year Housing Plan: | |||||
Not Applicable | |||||
Connection to Division Specific Plan: | |||||
Coconino Community College brings a commitment to excellence in healthcare education, while the City of Flagstaff Fire Department contributes its extensive experience in emergency services and a commitment to fostering the next generation of emergency responders. By providing students with access to vehicular time within the fire department, the program ensures that graduates are well-prepared for the challenges of emergency medical services in our community. | |||||
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Attachments: | Res. 2024-13 | ||
CCC IGA |
10.D.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2024-16: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement: Cooperative Fire Rate Agreement (CFRA) with the Arizona Department of Forestry and Fire Management. |
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STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The Cooperative Fire Rate Agreement (CFRA) is a recurring agreement between the State and any/all Fire Departments in AZ, and is renewed every two years. The Agreement is the basis for reimbursements to Fire Departments when any Department is requested by the State to assist in an emergency fire response outside their own jurisdiction. The Agreement contains a set of General Provisions describing standards and processes, equipment rates for vehicles, apparatus, and other specialty equipment. The City has participated in this effort, and has had a CFRA in-place since the early 1980's. The last agreement was in March 2022, making spring 2024 as the renewal date for all CFRA's statewide. | |||||
Financial Impact: | |||||
The CFRA allows full reimbursement to the City for any-and-all costs associated with requested equipment, to include all personnel costs for those engaged in the operation/use of that equipment, including any required backfill/recall. Acceptance of emergency assignments is cost-neutral to allocated budgets. Costs are tracked and monitored through a digital billing/invoicing system that DFFM manages. Reimbursements are guaranteed through this system and outlined within the 2024 Annual Operating Plan (Attached). | |||||
Policy Impact: | |||||
Public Safety: Involvement with the State through the CFRA allows Fire Department personnel and other qualified city employees to work in a dynamic and fluid interagency environment, developing relationships, practicing skills, attaining qualifications and gaining experience. All at no-cost, that better positions us to respond to, manage, and recover from emergency events when they occur here at-home. Wildfire impacts will always be a reality for the greater Flagstaff area, having a current CFRA is a vital step and accepting and sharing necessary resources during emerging and long term wildland fire incidents. | |||||
Previous Council Decision or Community Discussion: | |||||
The CFRA has been in place as a best practice for resource ordering, mutual aid requests, and wildland fire cost recovery for 20+ years. Previous City Councils have approved the CFRA every two years since the state first initiated this process. The last renewal/approval was in March 2022. After the agreement in 2024, the next will be slated to occur in 2029. As the systems become digitized and allow for real time additions and adjustments, the need to renew every 2 years is not reasonable. | |||||
Options and Alternatives to Recommended Action: | |||||
There are no financial and cost recovery alternatives for the CFRA. Adoption of the resolution maintains our ability to maintain cost neutrality by invoicing for our personnel and equipment expenses. | |||||
Background and History: | |||||
The CFRA is a standard State-wide Agreement for any Fire Department/Fire District that elects to participate. The City has been involved in this effort since the 1980's. In addition to full-cost recovery, relationship establishment and enhancement, and free training and skill development, it also provides a mechanism whereby we can more easily request outside assistance if/when we experience a serious wildfire within the community. | |||||
Connection to PBB Priorities and Objectives: | |||||
Provide public safety services with resources, staff, and training responsive to the community's needs. | |||||
Connection to Regional Plan: | |||||
All environmental priorities listed within the regional plan, mainly the protection/improvement of air quality, water source and ecosystem protection, and protecting all city and adjacent open space are supported through agreements like the CFRA. Recovering costs and training personnel greatly expands wildland fire management's ability to participate in an integrated regional planning effort. | |||||
Connection to Carbon Neutrality Plan: | |||||
Protecting and maintaining natural resources, and decreasing vulnerabilities through planning and response are key tenants of fire department support of the CNP. Further experience through training and inter-agency engagement remains cost neutral with a current CFRA. | |||||
Connection to 10-Year Housing Plan: | |||||
Not applicable. | |||||
Connection to Division Specific Plan: | |||||
Service level demands, personnel growth and training, and annual capital planning are all aligned with the current CFRA agreement. | |||||
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Attachments: | Res. 2024-16 | ||
Acceptable Rates | |||
Annual Operating Plan |
10.E.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2024-14: A resolution of the City of Flagstaff City Council, authorizing Amendment No. Two to an Intergovernmental Agreement between the State of Arizona and the City of Flagstaff for the design and construction of a roundabout at the signalized intersection of Fourth Street and Cedar Avenue/Lockett Road. |
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STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The Arizona Department of Transportation (ADOT) will administer the design and construction, and advertise, bid and award the construction of a roundabout to replace the signalized intersection at Fourth Street and Cedar Avenue/ Lockett Road. This roadway safety improvement project is the result of the City submitting a grant application to ADOT in 2018 for a competitive Highway Safety Improvement Program (HSIP) award. This project was identified as a high priority through a local network crash data screening process. The roundabout will improve safety, slow speeds, help avoid angle crashes, and add a crosswalk at the 4th-leg of the intersection. The City Council approved an Intergovernmental Agreement (IGA) between the City of Flagstaff and ADOT for this project on May 19, 2020. The IGA (IGA #20-0007711) directs ADOT to administer the design and construction and to advertise, bid and award the project. The City Council approved IGA Amendment No. One on April 5, 2022 which incorporated additional design scope to ensure the project fully mitigates impacts to surrounding properties, added a City of Flagstaff role during construction inspections, and updated project costs based on the most recent estimates. IGA Amendment No. One identified an immediate need for additional City funding in the amount of $73,000 for additional design scope and project administration costs, increased the estimated City share for right-of-way acquisition costs by $500,000, and updated the City share of estimated construction costs to $1,614,225. IGA Amendment No. Two identifies a need for additional City funding in the amount of $107,811 for additional project administration and design costs as determined by ADOT, updates the actual City costs for right-of-way acquisition, and updates the City share of estimated construction costs to $3,566,271. The total project cost is estimated at $6,661,382. |
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Financial Impact: | |||||
This project is identified in the Metroplan Transportation Improvement Program (TIP), Transportation TIP #101020, ADOT Project #T0247, and IGA #20-0007711. Per the original IGA and Amendment No. One, the City paid the State $220,136 for Project Development Administration (PDA) and design costs and $450,000 in HSIP Federal Funds have been expended for design costs. Per Amendment No. Two, the City will pay $107,811 for additional design and PDA costs. The City has acquired the necessary right-of-way and temporary construction easements at a cost of $931,195 and will be reimbursed up to the HSIP formula limited amount of $92,398. $1,385,969 in HSIP Federal Funds will be available for the construction costs. The City is responsible for any project costs in excess of the current HSIP grant award of $1,928,366. The City of Flagstaff construction cost share estimate is currently $3,566,271. This amount is an estimate. City monies for construction shall be paid to ADOT prior to project advertisement. When bids are opened and costs finalized, additional funding shall be identified as needed. The total project cost is estimated at $6,661,382. The total City financial commitment is currently estimated at $4,733,015. The FY 2023-24 authorized budget is $5,205,370 for Lockett/Fourth Roundabout Project in account number 048-10-119-3449-6. Additional Transportation Tax funds from other projects have been reprioritized within the current authorized FY 2023-24 budget to cover any funding shortfall. |
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Policy Impact: | |||||
None. | |||||
Previous Council Decision or Community Discussion: | |||||
Council approved an IGA between the City and ADOT for this project on May 19, 2020. The IGA directs ADOT to administer the design and construction and advertise, bid and award the construction of a roundabout at the signalized intersection of Fourth Street and Cedar Avenue/ Lockett Road. The total HSIP Federal Funding was estimated to be $1,928,367 and the total City funding was estimated to be $60,813. Per the IGA, the City is responsible for any project costs in excess of the HSIP grant award of $1,928,367. On April 5, 2022, Council approved Amendment No. One which updated the project costs and authorized the payment for additional design costs. The total project cost was estimated at $4,176,405. The total City financial commitment was estimated at $2,248,038. The City Council approved the Ordinance 2022-13 allowing for the acquisition of real property and the determination and offers of relocation benefits to persons displaced to make way for the Fourth Street/Cedar Avenue/Lockett Road roundabout project on June 7, 2022. On October 18, 2022, Council approved a payment of $117,136.01 to ADOT for additional project design and project administration costs. This action approved payment for additional design work to incorporate City Council requested Z-crossings and signalized pedestrian crossings and additional utility relocation design. |
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Options and Alternatives to Recommended Action: | |||||
1. Approve amending the IGA with ADOT for the design and construction of a roundabout at the signalized intersection of Fourth Street and Cedar Avenue/Lockett Road. 2. Deny approval of the proposed amendment to the IGA with ADOT. The project will be placed on hold. | |||||
Connection to PBB Priorities and Objectives: | |||||
Safe and Healthy Community - Foster a safe, secure, and healthy community. Ensure the built environment is safe through the use of consistent standards, rules and regulations, and land use practices. |
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Connection to Regional Plan: | |||||
Regional Plan – Goal T.2. - Improve transportation safety and efficiency for all modes. T.2.1 - Design infrastructure to provide safe and efficient movement of vehicles, bicycles, and pedestrians. |
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Connection to Carbon Neutrality Plan: | |||||
Sustainable, Innovative Infrastructure - Deliver outstanding services to residents through a healthy, well maintained infrastructure system. Utilize existing long-range plans that identify the community's future infrastructure needs and all associated costs. Identify smart traffic management, multi modal transportation, and alternative energy opportunities. Environmental Stewardship - Implement sustainable building practices and alternative energy and transportation options. Implement, maintain and further the Climate Action and Adaptation Plan. |
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Connection to 10-Year Housing Plan: | |||||
None | |||||
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Attachments: | Presentation | ||
Res. 2024-14 | |||
Original IGA | |||
IGA Amendment #1 | |||
IGA Amendment #2 | |||
Project Location Map |
10.F.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2024-15 and Ordinance No. 2024-13: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona declaring as a public record that certain document filed with the City Clerk entitled "2024 Amendments to Flagstaff City Code, Title 13, Engineering Design and Standards and Specifications for New Infrastructure." and an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona amending the Flagstaff City Code, Title 13, Engineering Design Standards and Specifications for New Infrastructure. |
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STAFF RECOMMENDED ACTION: | |||||
At the April 2, 2024 Council Meeting: 1) Read Resolution No. 2024-15 by title only 2) City Clerk reads Resolution No. 2024-15 by title only (if approved above) 3) Read Ordinance No. 2024-13 by title only for the first time 4) City Clerk reads Ordinance No. 2024-13 by title only (if approved above) At the April 16, 2024 Council Meeting: 5) Adopt Resolution No. 2024-15 6) Read Ordinance No. 2024-13 by title only for the final time 7) City Clerk reads Ordinance No. 2024-13 by title only (if approved above) 8) Adopt Ordinance No. 2024-13 |
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Executive Summary: | |||||
The intent of the Engineering Standards and Specifications is to provide information on minimum acceptable design and construction practices for new infrastructure in the City of Flagstaff. The last update to these standards was made in 2017. Since then, through regular use and enforcement of the standards, Engineering staff have identified some necessary amendments. These amendments have been proposed to correct errors and omissions, incorporate best practices, incorporate new technologies, improve the ease of interpretation of the standards, and provide consistency with other adopted codes and standards. | |||||
Financial Impact: | |||||
There are no anticipated financial impacts affiliated with the proposed Engineering Design Standards Amendments. | |||||
Policy Impact: | |||||
There are no anticipated policy impacts affiliated with the proposed Engineering Design Standards Amendments. | |||||
Previous Council Decision or Community Discussion: | |||||
During the February 27, 2024 Work Session the City Council discussed this proposed ordinance. The following are the changes staff made following the Council Work Session.
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Options and Alternatives to Recommended Action: | |||||
The City Council may adopt, modify or deny the proposed amendments. | |||||
Background and History: | |||||
The City of Flagstaff last made major amendments to Title 13 of City Code entitled "Engineering Design Standards and Specification for New Infrastructure" (also referred to as the Engineering Standards) in Ordinance 2017-22. The City also made minor amendments to the Engineering Standards in Ordinance 2020-10. The proposed and ongoing amendments to the Engineering Standards ensure that the City continues to address and improve public safety. These standards also ensure high performing infrastructure that will improve and reduce maintenance in the future. The proposed amendments to the Engineering Design Standards are the result of input and review from an internal stakeholder committee. These draft amendments were circulated to City of Flagstaff departments including Planning, Housing, and Sustainability. The results were then presented to the community including, two public open houses, the Business Advocacy Division of the Chamber of Commerce, the Transportation Commission, the Bicycle Advisory Committee, the Pedestrian Advisory Committee, the Commission on Inclusive and Adaptive Living, and the City Council Work Session on 02/27/2024. Comments were solicited at these meetings and through the City's online community forum. The proposed amendments have been available on the City's website since 01/09/2024 and have been updated based on internal and external comments received, when appropriate. Upon approval of the proposed amendments, Engineering will begin another regular revision cycle. Staff will include the same stakeholders, and involve key community partners, as we work through the next revision cycle. Staff will bring the next cycle of proposed administrative amendments to Council in approximately two to three years. Based on Council direction, staff will conduct additional consultation and outreach to the community, The Commission on Inclusive and Adaptive Living, and the construction and development community to further refine future proposed changes to the roll curb standards. Staff anticipate that other code revisions that include amendments to Engineering Standards driven by Council priorities and/or adopted policy may occur sooner than the next cycle of regular administrative amendments upon completion of the ongoing Code Analysis Project (CAP), which is anticipated to be complete by the end of 2024. |
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Connection to PBB Priorities and Objectives: | |||||
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Connection to Regional Plan: | |||||
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Connection to Carbon Neutrality Plan: | |||||
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Connection to 10-Year Housing Plan: | |||||
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Attachments: | Res. 2024-15 | ||
2024 Amendments to Flagstaff City Code, Title 13 | |||
Ord. 2024-13 | |||
Presentation |
10.G.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2024-12: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 9 Traffic, Chapter 9-01 Traffic Code, Section 9-01-001-0002 Specific Speed Limits; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date. |
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STAFF RECOMMENDED ACTION: | |||||
At the April 2, 2024 Council Meeting: 1) Read Ordinance No. 2024-12 by title only for the first time 2) City Clerk reads Ordinance No. 2024-12 by title only (if approved above) At the April 16, 2024 Council Meeting: 3) Read Ordinance No. 2024-12 by title only for the final time 4) City Clerk reads Ordinance No. 2024-12 by title only (if approved above) 5) Adopt Ordinance No. 2024-12 |
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Executive Summary: | |||||
During the May 23, 2023 Special Meeting/Work Session, Council tasked Transportation Engineering Staff with conducting a speed limit study along Butler Avenue, between Milton Road and Sawmill Road, to determine the appropriate speed limit. During the February 27, 2024 Work Session, Staff presented the findings of the Butler Avenue Speed Zone Evaluation to Council. To summarize, the results of the study had shown that the existing posted speed limits are appropriate because the posted speed limit matches the design speed, which also matches the operating speeds. Council, using their authority, directed Staff to lower the posted speed limits on Butler Avenue as follows:
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Financial Impact: | |||||
There are approximately ten (10) posted speed limit signs along Butler Avenue from Milton Road to Ponderosa Parkway. Assuming all sign posts and foundations are in good condition, it will cost approximately $2,300 to remove the existing signs and install new signs, including material and labor. The City's Transportation Section will submit a Work Order to the Streets Section in the Public Works Division to replace the speed limit signs. | |||||
Policy Impact: | |||||
Adopting this Ordinance will amend the Flagstaff City Code Title 9 Traffic, Chapter 9-01 Traffic Code, Section 9-01-001-0002 Specific Speed Limits, to add specific posted speed limits along Butler Avenue between Milton Road and Ponderosa Parkway. | |||||
Previous Council Decision or Community Discussion: | |||||
The results of the Butler Avenue Speed Zone Evaluation study were presented to the Transportation Commission, the Bicycle Advisory Committee, and the Pedestrian Advisory Committee. The recordings from these three (3) commissions/committees can be viewed on their respective City of Flagstaff websites.
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Options and Alternatives to Recommended Action: | |||||
The City Council may adopt, modify, or deny the proposed amendments to the City Code. | |||||
Connection to PBB Priorities and Objectives: | |||||
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Connection to Regional Plan: | |||||
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Connection to Carbon Neutrality Plan: | |||||
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Connection to 10-Year Housing Plan: | |||||
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Attachments: | Ord. 2024-12 | ||
Presentation Butler Ave Speed Limit Changes |
11.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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Follow up discussion from the March 25, 2024 City Council - Water Commission Joint Meeting |
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STAFF RECOMMENDED ACTION: | |||||
Staff is requesting City Council direction on two topics:
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Executive Summary: | |||||
At the request of City Council, Stantec revised Water Rate Option 3 from the March 25, 2024 presentation. The "ratios" between Single-Family Customer Class tiers were adjusted slightly to place more of the cost-of-service due to peaking factors on Tier 3. Adjusting the ratio of cost-of-service on Tier 3 back to 2.00 increased the volume rate for Tier 3 by about $1.00/1,000 gallons and reduced Tier 1 by about $0.10/1,000 gallons. This adjustment still incentivizes indoor and outdoor water conservation in the single-family customer class. The adjustment also supports City Council's objective of increasing the intra-class proportionality of essential water use for our 3, 4, and 5-person households. Council also requested at the March 25, 2024 meeting to have a larger discussion of Flagstaff's reclaimed water rate policy. Staff provided several attachments to this agenda demonstrating the complexity with pricing and "best-use" approaches industry-wide, within Arizona, and among our citizens. Staff are recommending City Council maintain reclaimed water rates at the current policy (a percentage of potable) and host a broader discussion on reclaimed water with the Water Commission and Council outside the rate study. |
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Information: | |||||
See attachments. | |||||
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Attachments: | Water Reuse Cost Allocations and Pricing Survey | ||
Flagstaff Reclaimed Water Pricing Policy and Economic Value of Water Memo | |||
Flagstaff Reclaimed Water Study | |||
Presentation |
12.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A Citizens' Petition titled Convert all City Vehicle Fleets to Electric |
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STAFF RECOMMENDED ACTION: | |||||
Council Direction |
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Executive Summary: | |||||
In accordance with Art. II, Sect. 17 of the Flagstaff City Charter, any citizen may present a written petition to the City Manager, signed by a minimum of 25 citizens from the City...who shall present it to the Council at its next regular meeting. The attached petition was filed with the City Clerk's Office on March 11, 2024, requesting that the City Council responsibly transition their fleet vehicles to electric as quickly as possible, to attain the City's goal of net zero greenhouse gas emissions by 2030. | |||||
Information: | |||||
Chapter 1-12 of the Flagstaff City Code formalizes the information to be required, and the attached petition conforms to those requirements. As outlined in this chapter, the petition is to be submitted to the Council under Future Agenda Item Request (F.A.I.R.) to determine if there is Council interest in placing the item on a future agenda for consideration. | |||||
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Attachments: | Petition #2024-02 |