CITY COUNCIL REGULAR MEETING AGENDA
All City Council Meetings are live streamed on the city's website
(https://www.flagstaffaz.gov/1461/Streaming-City-Council-Meetings) ***PUBLIC COMMENT*** Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person. Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed. To provide online verbal comment on an item that appears on the posted agenda, use the link below. ONLINE VERBAL PUBLIC COMMENT Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such. |
1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | ROLL CALL NOTE: One or more Councilmembers may be in attendance through other technological means.
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3. | PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
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4. | OPEN CALL TO THE PUBLIC Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public. If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | COUNCIL LIAISON REPORTS | |||||||
6. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Open Space Commission. |
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STAFF RECOMMENDED ACTION: | ||||||||
Make one appointment to a term expiring April 2027. |
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7. | CONSENT AGENDA All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. STAFF RECOMMENDED ACTION:
Approve the Consent Agenda as posted.
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A. | Consideration and Approval of Contract: Construction Contract for Boulder Pointe Traffic Calming Improvements. |
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STAFF RECOMMENDED ACTION: | ||||||||
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B. | Consideration and Approval of Contract: Approve the First Amendment to the Cooperative Purchase Contract with Pride Outfitting, LLC to upfit/outfit emergency equipment on an additional six patrol vehicles in an amount not to exceed $138,454.34. |
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STAFF RECOMMENDED ACTION: | ||||||||
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C. | Consideration and Approval of Contract: Approve the First Amendment for Services with Sedona Protective Services, LLC dba Southwest Protective Services to add security services to City Libraries and City Hall. |
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STAFF RECOMMENDED ACTION: | ||||||
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D. | Consideration and Ratification of Letter of Support: Foundation for Senior Living's request for funding to Senator Sinema's Office. |
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STAFF RECOMMENDED ACTION: | ||||||
Ratify the letter of support submitted to Senator Sinema's Office on behalf of the Foundation for Senior Living and the affordable housing projects they are planning to construct in downtown Flagstaff. |
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8. | ROUTINE ITEMS | |||||
A. | Consideration and Adoption of Ordinance No. 2024-09: An ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Chapter 1-14, Personnel System by amending the Employee Handbook of Regulations, Section 1-70-020 Employee Wellness and 1-50-039 Purchase Day Program; providing for repeal of conflicting ordinances; severability; authority for clerical corrections; and establishing an effective date. |
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STAFF RECOMMENDED ACTION: | ||||||
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B. | Consideration and Adoption of Ordinance No. 2024-11: An ordinance of the City Council of the City of Flagstaff amending Flagstaff City Code, Chapter 1-14, Personnel System, Section 1-14-001-0006, Employee Advisory Committee, Subsection 1-14-001-0006.1, Definitions, and the Employee Handbook of Regulations, Section 1-10-070, Employee Advisory Committee; providing for repeal of conflicting ordinances; severability; authority for clerical corrections; and establishing an effective date. |
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STAFF RECOMMENDED ACTION: | ||||||
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C. | Consideration and Adoption of Ordinance No. 2024-12: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 9 Traffic, Chapter 9-01 Traffic Code, Section 9-01-001-0002 Specific Speed Limits; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date. |
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STAFF RECOMMENDED ACTION: | ||||||
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D. | Consideration and Adoption of Resolution No. 2024-15 and Ordinance No. 2024-13: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona declaring as a public record that certain document filed with the City Clerk entitled "2024 Amendments to Flagstaff City Code, Title 13, Engineering Design and Standards and Specifications for New Infrastructure." and an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona amending the Flagstaff City Code, Title 13, Engineering Design Standards and Specifications for New Infrastructure. |
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STAFF RECOMMENDED ACTION: | ||||||
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9. | REGULAR AGENDA | |||||
A. | Consideration and Adoption of Resolution No. 2024-18: A resolution of the Flagstaff City Council, authorizing the acquisition of real property interests necessary for the Lone Tree Overpass Project, a public use; providing for delegation of authority, condemnation authority, repeal of conflicting resolutions, and establishing an effective date |
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STAFF RECOMMENDED ACTION: | ||||||
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B. | Consideration and Adoption of Ordinance No. 2024-14: An ordinance of the City Council of the City of Flagstaff, ratifying the grants of easements and real property; and formally accepting grants of easements and real property; providing for severability, authority for clerical corrections, and establishing an effective date. |
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STAFF RECOMMENDED ACTION: | ||||||
At the April 16, 2024 Council Meeting: 1) Read Ordinance No. 2024-14 by title only for the first time 2) City Clerk reads Ordinance No. 2024-14 by title only (if approved above) At the May 7, 2024 Council Meeting: 3) Read Ordinance No. 2024-14 by title only for the final time 4) City Clerk reads Ordinance No. 2024-14 by title only (if approved above) 5) Adopt Ordinance No. 2024-14 |
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C. | Consideration and Approval of Cooperative Agreement: A Cooperative Agreement between the City of Flagstaff and Flagstaff Metropolitan Planning Organization for the purposes of a cash advance fund. |
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STAFF RECOMMENDED ACTION: | ||||||
Approve the Cooperative Agreement between the City of Flagstaff and Flagstaff Metropolitan Planning Organization for the purposes of a cash advance fund. |
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D. | Consideration and Adoption of Resolution No. 2024-19: A resolution of the Flagstaff City Council adopting a notice of intention to increase water, sewer, and reclaimed water rates or rate components, fees, or service charges; and setting a public hearing date on June 18, 2024. |
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STAFF RECOMMENDED ACTION: | ||||||
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10. | DISCUSSION ITEMS | |||||
A. | Land Availability and Suitability Study and Code Analysis Project (LASS+CAP) Project Update and Discussion |
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STAFF RECOMMENDED ACTION: | ||||||
Discussion item only |
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11. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.):A request by Councilmember Matthews to place on a future agenda a discussion regarding the process for selecting the Vice Mayor. |
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STAFF RECOMMENDED ACTION: | ||||||
Council Direction |
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12. | OPEN CALL TO THE PUBLIC | |||||
13. | INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS | |||||
14. | ADJOURNMENT | |||||
THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting. NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting. |
6.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Open Space Commission. |
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STAFF RECOMMENDED ACTION: | |||||
Make one appointment to a term expiring April 2027. |
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Executive Summary: | |||||
The Open Space Commission consists of six at-large members whom shall be appointed by the City Council and one designee from the Planning and Zoning Commission. There is one vacancy due to an expired term. The commission serves as an advisory body on the acquisition, management, use, restoration, enhancement, protection, and conservation of open space land. It is important to fill vacancies on Boards and Commissions quickly to allow the Commission to continue meeting regularly. The City of Flagstaff is committed to increasing diversity in every board and commission, please consider how the applicants stated they may contribute to this commitment. There are four (4) applications on file for consideration by the Council, they are as follows:
To reduce exposure to personal information the applicant roster and applications will be submitted to the City Council separately.
COUNCIL APPOINTMENT ASSIGNMENT: Vice Mayor Aslan |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None. | |||||
Connection to PBB, Carbon Neutrality Plan, 10-Year Housing Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Inclusive and Engaged Community - Foster community pride and civic engagement; advance social equity and social justice in Flagstaff; facilitate and foster diversity and inclusivity; and enhance community outreach and engagement opportunities. 10-Year Housing Plan Connect 2.2: Encourage community organizations such as the local Continuum of Care to continue to integrate equity into programs and policies. |
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Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Commission members and City staff has occurred, informing others of this vacancy through word of mouth. | |||||
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Attachments: | Open Space Commission Authority |
7.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Construction Contract for Boulder Pointe Traffic Calming Improvements. |
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STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The contract award of $427,863.00 is proposed to complete traffic calming improvements within the Boulder Pointe neighborhood which includes the construction of two (2) traffic circles and curb extensions along University Avenue and raised pedestrian crossings at Highland Mesa Road and Ax Handle Way and Woody Way and Ax Handle Way. Two (2) additional traffic circles on Woodland Drive, within the Pine Knoll neighborhood, are also included in this project. Construction is scheduled to begin in summer 2024, with an estimated completion by the end of the year. | |||||
Financial Impact: | |||||
The Project is funded with $486,700.00 from the FY2023-24 and FY2024-25 Roadway, Pedestrian, Bicycle and Safety Improvements Fund (Account # 048-10-119-3518-6). | |||||
Policy Impact: | |||||
No impact.
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Previous Council Decision or Community Discussion: | |||||
The Boulder Pointe Traffic Calming Improvements were brought to Council in December 2022 in response to a citizen petition requesting "City Council direct staff to continue working with residents to develop an expanded system of traffic calming features in Boulder Pointe." Council ultimately directed staff to continue with the current design plan for the traffic calming improvements and bring the project to construction. | |||||
Options and Alternatives to Recommended Action: | |||||
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Background and History: | |||||
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Connection to PBB Priorities and Objectives: | |||||
Sustainable, Innovative Infrastructure: Provide, manage, and maintain effective infrastructure for multimodal and active transportation Deliver outstanding services to residents through a healthy, well-maintained infrastructure system |
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Connection to Regional Plan: | |||||
Policy T.1.3. Transportation systems are consistent with the place type and needs of people. Policy T.2.1. Design infrastructure to provide safe and efficient movement of vehicles, bicycles, and pedestrians. Policy T.5.1. Provide accessible pedestrian infrastructure with all public and private street construction and reconstruction projects. |
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Connection to Carbon Neutrality Plan: | |||||
DD-2: Create inclusive networks for walking and biking that are continuous, attractive, safe, comprehensive, and convenient for people of all ages. | |||||
Connection to 10-Year Housing Plan: | |||||
Not Applicable. | |||||
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Attachments: | Boulder Pointe Traffic Calming_Context Map | ||
Boulder Pointe Traffic Calming_Vicinity Maps | |||
Allowance Justification Form | |||
Contract 2024-95 | |||
Exhibit A - Special Provisions Boulder Pointe 122805 | |||
Exhibit B - Revision to MAG | |||
Exhibit C - Bid Schedule Boulder Pointe |
7.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Approve the First Amendment to the Cooperative Purchase Contract with Pride Outfitting, LLC to upfit/outfit emergency equipment on an additional six patrol vehicles in an amount not to exceed $138,454.34. |
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STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The First Amendment will upfit/outfit emergency equipment on an additional six patrol vehicles in an amount not to exceed $138,454.34. The original Cooperative Purchase Contract approved by Council was for the same materials and services for four other patrol vehicles in an amount not to exceed $88,000. The total cost for upfitting/outfitting for the original Cooperative Purchase Contract and the First Amendment results in an amount not to exceed $226,454.34. In the summer of 2023, the Flagstaff Police Department (FPD) received delivery of new vehicles for use in our patrol fleet. The purchase of these vehicles were approved through the Fleet Management Committee. As is common, these vehicles arrived without the emergency equipment including lights, sirens, radios, and decals. Funds for the upfit/outfit of the patrol vehicles come directly out of the FPD budget as a separate line item. FPD is seeking to use these funds to upfit/outfit the new patrol vehicles so they can be used for their intended function as public safety vehicles. |
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Financial Impact: | |||||
FPD has funds identified and allocated for FY 2023-2024 under account 001-04-061-0221-2-4305 for this purchase. In addition, the Budget Team granted an additional $100,000 mid year to complete the upfit/outfit of the remaining patrol vehicles purchased and received in the summer of 2023. Total cost of the First Amendment to the Cooperative Purchase Contract: $138,454.34. |
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Policy Impact: | |||||
None.
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Previous Council Decision or Community Discussion: | |||||
During the October 17, 2023, City Council Meeting the original Cooperative Purchase Contract with Pride Outfitters, LLC was discussed and approved. | |||||
Options and Alternatives to Recommended Action: | |||||
If the First Amendment is not approved, or only approved for a portion of vehicles less than the six requested, FPD would have to wait for the upfitting/outfitting of these patrol vehicles until the next budget year. |
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Background and History: | |||||
Original cooperative contract 2024-55 council approved 10/17/2023, item 8.G. The Purchasing Section has reviewed the competitively solicited cooperative purchase options available and confirmed that Maricopa County conducted a competitive and open procurement process through Request for Proposal Solicitation No. 190170-S that resulted in Contract No. 190170-S with Pride Outfitters, LLC. This cooperative contract has been verified as valid and appropriate for the purchase of the specified services and presents the best value to the City. The current request to approve an amendment will authorize an additional six patrol vehicles to be professionally upfitted/outfitted for Flagstaff Police Department use. | |||||
Connection to PBB Priorities and Objectives: | |||||
High Performing Governance -Serve the public by providing high quality customer service. -Encourage public trust through transparency, accessibility, and us of the City's public participation policy. Safe and Healthy Community -Enhance community engagement and strengthen relationships between the community and public safety services. -Provide public safety services with resources, staff, and training responsive to the community's needs. |
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Connection to Regional Plan: | |||||
Goal PF.3. Provide high-quality emergency response and public safety services including law enforcement, fire, medical and ambulance service. | |||||
Connection to Carbon Neutrality Plan: | |||||
Goal E&C.2 Reduce Greenhouse Gas Emissions. It is a priority for the Flagstaff Police Department to seek hybrid vehicle models for patrol. Of the 10 patrol vehicles referenced in this amendment, 9 are gasoline models. At the time of the purchase of these 9, we had been waiting 2 years for delivery of Ford Hybrid Explorers. The contractor ultimately canceled this order due to supply issues. Our patrol fleet was at a critical low due to vehicles aging out, mechanical issues or vehicles lost due to accidents. With the support of the City Manager, Sustainability, Fleet and ultimately Council, we were authorized the purchase of the gasoline models. We now have 4 electric trucks in our fleet and 30% of the remaining patrol fleet is hybrid. |
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Connection to 10-Year Housing Plan: | |||||
None. | |||||
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Attachments: | Amendment One | ||
Purchase agreement |
7.C.
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CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Approve the First Amendment for Services with Sedona Protective Services, LLC dba Southwest Protective Services to add security services to City Libraries and City Hall. |
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STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The City hired three Police Aides to provide security at City Hall, Downtown Library, and East Side Library. One Police Aide position was assigned to City Hall, the second at the Downtown Library, and the third position was considered a rover visiting the East Side Library and other City facilities to provide a security presence. This contract for protective services will supplement the coverage for the Downtown Library on weekends, security coverage during operating hours of the East Side Library, and provide backup when the Police Aides are out of the office. This need for contractual protective services will decline as the City continues to add Police Aide positions to address security within City facilities. The initial Contract for provided services with Sedona Protective Services, LLC, an Arizona Limited Liability Company d/b/a Southwest Protective Services for the City's Parks locations, was approved by Council on September 7, 2021, item 12.A. The City staff requested to utilize the existing Contract to piggyback services at City Hall and the Libraries. This Amendment will allow staff at use the existing contract as a cooperative contract for services. |
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Financial Impact: | |||||
The security services is budgeted within Facilities Maintenance in account 001-06-152-0510-3 and funded with any saving from vacancies with the authorized police aide positions. | |||||
Policy Impact: | |||||
None
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Previous Council Decision or Community Discussion: | |||||
This is an amendment to a contract that went to council for approval on September 7, 2021, item 12.A. | |||||
Options and Alternatives to Recommended Action: | |||||
1. Approve the Contract Amendment for Services with Southwest Protective Services; or 2. Do not approve the Contracts for Services that would provide security and patrolling services and direct Staff how to proceed. |
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Background and History: | |||||
The City of Flagstaff conducted a competitive and open procurement process through Invitation For Bids Solicitation No. 2021-28 that resulted in Contract No. 2021-28 with Sedona Protective Services, LLC, an Arizona Limited Liability Company d/b/a Southwest Protective Services. The City of Flagstaff Procurement department has verified the cooperative purchase contract as valid. |
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Connection to PBB Priorities and Objectives: | |||||
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Connection to Regional Plan: | |||||
None | |||||
Connection to Carbon Neutrality Plan: | |||||
None | |||||
Connection to 10-Year Housing Plan: | |||||
None | |||||
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Attachments: | Amendment One |
7.D.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Ratification of Letter of Support: Foundation for Senior Living's request for funding to Senator Sinema's Office. |
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STAFF RECOMMENDED ACTION: | |||||
Ratify the letter of support submitted to Senator Sinema's Office on behalf of the Foundation for Senior Living and the affordable housing projects they are planning to construct in downtown Flagstaff. |
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Executive Summary: | |||||
The Foundation for Senior Living is requesting funding from Senator Sinema's Office to supplement Low Income Housing Tax Credit Funding and contributions from the City of Flagstaff Bond Rental Incentive Program funding. As the City has approved bond funding, and considers the project beneficial to affordable housing goals, a letter was provided supporting their application. The letter is attached. | |||||
Financial Impact: | |||||
The letter of support has no financial impact on the City other than to support funds coming into the community to address the affordable housing crisis. | |||||
Policy Impact: | |||||
The Council has already shown support for the Foundation for Senior Living affordable housing projects through its own contributions, so the letter does not change or clarify any policy. | |||||
Previous Council Decision or Community Discussion: | |||||
Council approved Bond Rental Incentive Program funding for these two affordable housing projects on March 19, 2024, and previously approved specific modifications to the development standards for the site plan. | |||||
Options and Alternatives to Recommended Action: | |||||
Council may ratify the letter or provide feedback regarding the concerns they have with the letter. | |||||
Connection to PBB Priorities and Objectives: | |||||
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Connection to Regional Plan: | |||||
Policy LU.11.4. Encourage various housing types that appeal to a diverse range of ages and income. |
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Connection to Carbon Neutrality Plan: | |||||
Not applicable | |||||
Connection to 10-Year Housing Plan: | |||||
Incentivize the creation of affordable units for various programs and mechanisms. Protect people from housing discrimination and remove housing barriers Ensure affordable housing is a part of every Flagstaff neighborhood and work to address disparate impact as part of any development or redevelopment. |
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Attachments: | Letter of Support for FSL |
8.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2024-09: An ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Chapter 1-14, Personnel System by amending the Employee Handbook of Regulations, Section 1-70-020 Employee Wellness and 1-50-039 Purchase Day Program; providing for repeal of conflicting ordinances; severability; authority for clerical corrections; and establishing an effective date. |
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STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
Updating the Employee Wellness section to provide a broader overall statement and less specific details. The Wellness Program changes often which makes it challenging to ensure the ordinance is up to date. Full details of the City's Wellness Program are outlined on our Benefits webpage. Updating the Purchase Day Program to allow part-time employees to participate. | |||||
Financial Impact: | |||||
This change does not have any financial impact. | |||||
Policy Impact: | |||||
Updates to the Employee Wellness section have no policy impact. Updates to the Purchase Day Program section allow part-time employees to participate. | |||||
Connection to PBB, Carbon Neutrality Plan, 10-Year Housing Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Become an employer of choice and provide employees with the necessary tools, training, and support. |
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Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
1. Adopt the ordinance as presented. 2. Revise the ordinance and adopt. 3. Deny adoption of the ordinance, which will keep the handbook sections unchanged. |
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Attachments: | Ord. 2024-09 | ||
Addendum 34 |
8.B.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2024-11: An ordinance of the City Council of the City of Flagstaff amending Flagstaff City Code, Chapter 1-14, Personnel System, Section 1-14-001-0006, Employee Advisory Committee, Subsection 1-14-001-0006.1, Definitions, and the Employee Handbook of Regulations, Section 1-10-070, Employee Advisory Committee; providing for repeal of conflicting ordinances; severability; authority for clerical corrections; and establishing an effective date. |
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STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The proposed amendments to subsection 1-14-001-0006.1 update EAC membership definitions to allow part-time employees and non-managerial employees who work in Human Resources to serve on the EAC. | |||||
Financial Impact: | |||||
There is no financial impact to the City. | |||||
Policy Impact: | |||||
Amending 1-14-001-0006.1 Definitions will allow part-time employees and non-managerial employees who work in Human Resources to serve on the EAC. | |||||
Connection to PBB, Carbon Neutrality Plan, 10-Year Housing Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Become an employer of choice and provide employees with the necessary tools, training, and support. |
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Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
1. Adopt the ordinance. 2. Revise the ordinance and adopt. 3. Deny adoption of the ordinance and make no changes. |
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Attachments: | Ord. 2024-11 | ||
Addendum 35 |
8.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2024-12: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 9 Traffic, Chapter 9-01 Traffic Code, Section 9-01-001-0002 Specific Speed Limits; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date. |
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STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
During the May 23, 2023 Special Meeting/Work Session, Council tasked Transportation Engineering Staff with conducting a speed limit study along Butler Avenue, between Milton Road and Sawmill Road, to determine the appropriate speed limit. During the February 27, 2024 Work Session, Staff presented the findings of the Butler Avenue Speed Zone Evaluation to Council. To summarize, the results of the study had shown that the existing posted speed limits are appropriate because the posted speed limit matches the design speed, which also matches the operating speeds. Council, using their authority, directed Staff to lower the posted speed limits on Butler Avenue as follows:
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Financial Impact: | |||||
There are approximately ten (10) posted speed limit signs along Butler Avenue from Milton Road to Ponderosa Parkway. Assuming all sign posts and foundations are in good condition, it will cost approximately $2,300 to remove the existing signs and install new signs, including material and labor. The City's Transportation Section will submit a Work Order to the Streets Section in the Public Works Division to replace the speed limit signs. | |||||
Policy Impact: | |||||
Adopting this Ordinance will amend the Flagstaff City Code Title 9 Traffic, Chapter 9-01 Traffic Code, Section 9-01-001-0002 Specific Speed Limits, to add specific posted speed limits along Butler Avenue between Milton Road and Ponderosa Parkway. | |||||
Previous Council Decision or Community Discussion: | |||||
The results of the Butler Avenue Speed Zone Evaluation study were presented to the Transportation Commission, the Bicycle Advisory Committee, and the Pedestrian Advisory Committee. The recordings from these three (3) commissions/committees can be viewed on their respective City of Flagstaff websites.
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Options and Alternatives to Recommended Action: | |||||
The City Council may adopt, modify, or deny the proposed amendments to the City Code. | |||||
Connection to PBB Priorities and Objectives: | |||||
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Connection to Regional Plan: | |||||
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Connection to Carbon Neutrality Plan: | |||||
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Connection to 10-Year Housing Plan: | |||||
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Attachments: | Ord. 2024-12 | ||
Presentation Butler Ave Speed Limit Changes |
8.D.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2024-15 and Ordinance No. 2024-13: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona declaring as a public record that certain document filed with the City Clerk entitled "2024 Amendments to Flagstaff City Code, Title 13, Engineering Design and Standards and Specifications for New Infrastructure." and an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona amending the Flagstaff City Code, Title 13, Engineering Design Standards and Specifications for New Infrastructure. |
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STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The intent of the Engineering Standards and Specifications is to provide information on minimum acceptable design and construction practices for new infrastructure in the City of Flagstaff. The last update to these standards was made in 2017. Since then, through regular use and enforcement of the standards, Engineering staff have identified some necessary amendments. These amendments have been proposed to correct errors and omissions, incorporate best practices, incorporate new technologies, improve the ease of interpretation of the standards, and provide consistency with other adopted codes and standards. | |||||
Financial Impact: | |||||
There are no anticipated financial impacts affiliated with the proposed Engineering Design Standards Amendments. | |||||
Policy Impact: | |||||
There are no anticipated policy impacts affiliated with the proposed Engineering Design Standards Amendments. | |||||
Previous Council Decision or Community Discussion: | |||||
During the February 27, 2024 Work Session the City Council discussed this proposed ordinance. The following are the changes staff made following the Council Work Session.
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Options and Alternatives to Recommended Action: | |||||
The City Council may adopt, modify or deny the proposed amendments. | |||||
Background and History: | |||||
The City of Flagstaff last made major amendments to Title 13 of City Code entitled "Engineering Design Standards and Specification for New Infrastructure" (also referred to as the Engineering Standards) in Ordinance 2017-22. The City also made minor amendments to the Engineering Standards in Ordinance 2020-10. The proposed and ongoing amendments to the Engineering Standards ensure that the City continues to address and improve public safety. These standards also ensure high performing infrastructure that will improve and reduce maintenance in the future. The proposed amendments to the Engineering Design Standards are the result of input and review from an internal stakeholder committee. These draft amendments were circulated to City of Flagstaff departments including Planning, Housing, and Sustainability. The results were then presented to the community including, two public open houses, the Business Advocacy Division of the Chamber of Commerce, the Transportation Commission, the Bicycle Advisory Committee, the Pedestrian Advisory Committee, the Commission on Inclusive and Adaptive Living, and the City Council Work Session on 02/27/2024. Comments were solicited at these meetings and through the City's online community forum. The proposed amendments have been available on the City's website since 01/09/2024 and have been updated based on internal and external comments received, when appropriate. Upon approval of the proposed amendments, Engineering will begin another regular revision cycle. Staff will include the same stakeholders, and involve key community partners, as we work through the next revision cycle. Staff will bring the next cycle of proposed administrative amendments to Council in approximately two to three years. Based on Council direction, staff will conduct additional consultation and outreach to the community, The Commission on Inclusive and Adaptive Living, and the construction and development community to further refine future proposed changes to the roll curb standards. Staff anticipate that other code revisions that include amendments to Engineering Standards driven by Council priorities and/or adopted policy may occur sooner than the next cycle of regular administrative amendments upon completion of the ongoing Code Analysis Project (CAP), which is anticipated to be complete by the end of 2024. |
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Connection to PBB Priorities and Objectives: | |||||
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Connection to Regional Plan: | |||||
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Connection to Carbon Neutrality Plan: | |||||
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Connection to 10-Year Housing Plan: | |||||
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Attachments: | Res. 2024-15 | ||
2024 Amendments to Flagstaff City Code, Title 13 | |||
Ord. 2024-13 | |||
Presentation |
9.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2024-18: A resolution of the Flagstaff City Council, authorizing the acquisition of real property interests necessary for the Lone Tree Overpass Project, a public use; providing for delegation of authority, condemnation authority, repeal of conflicting resolutions, and establishing an effective date |
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STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The City has made offers to pay just compensation based upon appraised value to the property owners for the property interests listed on this resolution, but to date, has been unable to reach agreements for purchase despite good faith negotiation. City staff expects many of these negotiations to close prior to condemnation proceedings; however, in order to maintain the project schedule, staff is asking Council to authorize condemnation proceedings should staff be unable to reach agreements. This resolution authorizes staff to file condemnation proceedings in order to obtain immediate possession of these property interests. The City and property owners may still reach an agreement as to just compensation to be paid for these property interests before condemnation proceedings are filed. |
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Financial Impact: | |||||
Project Name: Lone Tree Overpass Project Cost: Total cost $105,756,587 Account Number Budgeted: Fund 047 is where all the monies are budgeted for this project FY Budgeted Amount: FY25 Budgeted amount $17,500,159 remaining budget $50,230,000 Grant Funded: Not Grant Funded Funding Source: Sales Streets Tax |
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Policy Impact: | |||||
N/A | |||||
Previous Council Decision or Community Discussion: | |||||
July 6, 2021 the Flagstaff City Council adopted Ordinance No. 2021-15 authorizing acquisition of real property interests for the Lone Tree Overpass Project. October 5, 2021 the Flagstaff City Council adopted Resolution No. 2021-45 authorizing determination and offers of relocation benefits to persons displaced to makeway for the Lone Tree Overpass Project. November 2018 Flagstaff voters passed Proposition 420, to establish a 0.23% local transaction privilege tax (sales) tax rate for a 20-year period, on the gross revenues derived from engaging in business activities within the city of Flagstaff, and dedicating use of the revenues to pay for the costs of a Lone Tree Railroad Overpass from Butler Avenue to Route 66 along with related pedestrian, bicycle, and street connections ("Lone Tree Overpass Project" or " Project"). Priority Based Budget Key Community Priorities and Objectives
Carbon Neutrality Plan
Regional Plan
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Options and Alternatives to Recommended Action: | |||||
1. Adopt the Resolution Pros: Formally approving the real property interest transactions conforms with City practices. Cons: None. 2. Do not adopt the Resolution. In this case, transactions may be voided or there would be a further discussion as to appropriate action. Pros: None identified. Cons: This may result in loss of legal rights to use properties for utilities, trails, drainage, and other public purposes. |
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Background and History: | |||||
In November of Flagstaff voters passed Proposition 420, to establish a local transaction privilege tax rate for 20 years to pay for the Lone Tree Overpass Project. That project continues to progress and the design now shows impacts on parcels that were not included in the original acquisition ordinance in 2021. This ordinance will authorize the City to work to acquire the necessary rights to complete the project. | |||||
Connection to PBB Priorities and Objectives: | |||||
Priority Based Budget Key Community Priorities and Objectives Sustainable, Innovative Infrastructure |
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Connection to Regional Plan: | |||||
Goal T.I. Improve mobility and access throughout the region. | |||||
Connection to Carbon Neutrality Plan: | |||||
None | |||||
Connection to 10-Year Housing Plan: | |||||
None | |||||
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Attachments: | Res. 2024-18 | ||
Exhibit 1A | |||
Exhibit 1B | |||
Exhibit 1C | |||
Presentation |
9.B.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2024-14: An ordinance of the City Council of the City of Flagstaff, ratifying the grants of easements and real property; and formally accepting grants of easements and real property; providing for severability, authority for clerical corrections, and establishing an effective date. |
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STAFF RECOMMENDED ACTION: | |||||
At the April 16, 2024 Council Meeting: 1) Read Ordinance No. 2024-14 by title only for the first time 2) City Clerk reads Ordinance No. 2024-14 by title only (if approved above) At the May 7, 2024 Council Meeting: 3) Read Ordinance No. 2024-14 by title only for the final time 4) City Clerk reads Ordinance No. 2024-14 by title only (if approved above) 5) Adopt Ordinance No. 2024-14 |
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Executive Summary: | |||||
The proposed ordinance authorizes property acquisitions as contemplated by the Flagstaff City Charter, Article VII, section 5, which provides that acquisition of all public real property and property exchanges are to be authorized by ordinance. The ordinance serves to approve acquisitions or dispositions of real property that already have occurred. The City regularly receives real property interests from private property owners during the development review process and per City Code. Typically these real property interests are acquired by dedication or donation. These acquisitions may be for drainage, utilities, the urban trails system, slopes, rights-of-way or other public purposes. Additionally, the City has also granted utility easements across City-owned property necessary for City projects. The proposed ordinance does not include a list of the real property interests dedicated to the City upon recordation of a final plat. The City Council approves all final plats. |
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Financial Impact: | |||||
Real property is considered a fixed asset in the City. Until City Council approves an ordinance accepting the acquisitions, the real property value is not recognized in an audit so while there is not an actual financial expenditure associated with these acquisitions, there is a fixed asset value the City receives through this action. | |||||
Policy Impact: | |||||
None | |||||
Previous Council Decision or Community Discussion: | |||||
Council has ratified other real property transactions and easements approved through the development review process. This ratification usually occurs on an annual basis. The Council adopted a similar Ordinance 2023-25 on the 21st day of November, 2023. | |||||
Options and Alternatives to Recommended Action: | |||||
1. Adopt the Ordinance Pros: Formally approving the real property interest transactions conforms with City practices. Cons: None. 2. Do not adopt the Ordinance. In this case, transactions may be voided or there would be a further discussion as to appropriate action. Pros: None identified. Cons: This may result in loss of legal rights to use properties for utilities, trails, drainage, and other public purposes. |
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Background and History: | |||||
The City Charter requires the acquisition and disposition of real property by ordinance. The City generally applies this principle to lesser interests as well. | |||||
Connection to PBB Priorities and Objectives: | |||||
TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. |
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Connection to Regional Plan: | |||||
None | |||||
Connection to Carbon Neutrality Plan: | |||||
None | |||||
Connection to 10-Year Housing Plan: | |||||
None | |||||
Connection to Division Specific Plan: | |||||
None | |||||
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Attachments: | Ord. 2024-14 | ||
Exhibit A: Chart |
9.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Cooperative Agreement: A Cooperative Agreement between the City of Flagstaff and Flagstaff Metropolitan Planning Organization for the purposes of a cash advance fund. |
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STAFF RECOMMENDED ACTION: | |||||
Approve the Cooperative Agreement between the City of Flagstaff and Flagstaff Metropolitan Planning Organization for the purposes of a cash advance fund. |
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Executive Summary: | |||||
The Cooperative Agreement between the City of Flagstaff and Flagstaff Metropolitan Planning Organization DBA MetroPlan ("FMPO" or "MetroPlan") allows the City to provide a cash advance fund to assist the FMPO with business operations related to project and planning grants that benefit the City. The time between a grant reimbursable expense is incurred by FMPO to the time that a federal, state or local government reimburses the FMPO may often take greater than 60 days to receive the cash. During this time additional bills and operational expenses need to be paid. This could create some delays in paying vendors if the cash is not available. Most of the services FMPO provide are related to grant projects. This cash advance fund will be restricted for use related to managing the cash flow while waiting on grant reimbursements. | |||||
Financial Impact: | |||||
The cash advance fund will be considered a receivable on the City of Flagstaff's balance sheet, therefore no budget appropriation is required for this item. Should the City determine the monies advanced are critical to the City's operations or if the cash advance fund is no longer needed, the funds may be returned to the City with a 90-day notice. | |||||
Policy Impact: | |||||
None | |||||
Previous Council Decision or Community Discussion: | |||||
No | |||||
Options and Alternatives to Recommended Action: | |||||
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Background and History: | |||||
Last November the City was approached by FMPO to discuss cash flow needs related to their operations. Due to the increase in federal grant revenues available due to bills like the Infrastructure Investment and Jobs Act and others, there has been a larger number of reimbursable grants managed by FMPO which in turns requires higher cash needs while waiting for reimbursements. Keeping a fiscally strong cash fund available is prudent for the health of the organization and ability to pay vendors timely for services provided. The City met with FMPO and determined the City can assist by providing a cash advance fund to assist our community partner. We agreed to support an Intergovernmental Agreement to be the mechanism to provide the cash advance fund. The Intergovernmental Agreement must be approved by the City Council and the FMPO/MetroPlan Board. | |||||
Connection to PBB Priorities and Objectives: | |||||
None | |||||
Connection to Regional Plan: | |||||
None | |||||
Connection to Carbon Neutrality Plan: | |||||
None | |||||
Connection to 10-Year Housing Plan: | |||||
None | |||||
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Attachments: | Cooperative Agreement |
9.D.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Consideration and Adoption of Resolution No. 2024-19: A resolution of the Flagstaff City Council adopting a notice of intention to increase water, sewer, and reclaimed water rates or rate components, fees, or service charges; and setting a public hearing date on June 18, 2024. |
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STAFF RECOMMENDED ACTION: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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Executive Summary: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
A Notice of Intention must be adopted, pursuant to Arizona Revised Statutes Section 9-511.01, before a municipality may increase water, wastewater, reclaimed water or stormwater rates, rate components, fee or service charges. The Notice of Intention must be adopted at least 60 days prior to a public hearing (June 18, 2024), and published in the local newspaper not less than 20 days before the public hearing (May 29, 2024). A written report and cost flow analysis to support the rate increases must be filed with the City Clerk and posted on the City website at least 30 days prior to the public hearing (May 19, 2024). A public hearing is scheduled for the June 18, 2024 City Council meeting. The second public hearing is scheduled for the July 2, 2024 City Council meeting. Staff and the city's rate consultant will introduce the full set of proposed rate adjustments for Council review and discussion. **A presentation will be included in the Council's final packet** |
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Water, Wastewater, and Reclaimed Water user fees will be phased in over a 5-year period. The new rates for Year 1 would take effect on September 1, 2024:
As prescribed by the City of Flagstaff's adopted Water Policies, the City conducts a formal rate study every three years for the water, wastewater, reclaimed water, and stormwater funds for the utility's updated ten-year financial plan. The ten-year plans are used to ensure that rate changes generate sufficient revenues to cover costs of serving customers and to maintain adequate reserves per the City's adopted financial policies. The impact on the combined utility bill is carefully considered in determining the appropriate balance between rate increases and expenditure needs including future capital improvements and debt financing needs. The last formal rate study for the water and wastewater was completed in 2015, reclaimed water was completed in 2016, and stormwater in 2023. Water Services is overdue in starting a formal rate study in 2018 as prescribed, and did not execute the current study until 2023. The time lag since the last study, coupled with inflation and a new level of post-covid increases in material and labor costs, makes this rate adjustment a substantial one for our customers. |
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The City is proposing modifications to the water, wastewater, and reclaimed water rates, rate structures, and increasing miscellaneous water charges to meet cost recovery requirements for services provided to specific customers. The impact on the combined utility bill for water and wastewater service was carefully considered in determining the appropriate balance between the proposed rate changes and debt financing. Based on the ten-year financial plans, a synopsis of cost impacts is explained below: Water The water enterprise fund is impacted by multiple cost factors over the five-year planning period including:
The wastewater enterprise fund is impacted by multiple cost factors over the five-year planning period including:
Water and Wastewater Miscellaneous Charges To address cost recovery, to meet the City's financial policy that charges recover all direct and indirect costs of service, miscellaneous charges are assessed to specific users of the service so that general rate payers do not bear the burden. The proposed miscellaneous charge increases include:
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Council & Water Commission Meetings
Presentations were provided to the Flagstaff City Council about the Rate Study on the following dates. The videos of these meetings are available on the City's Rate Study website cleanwaterflagstaff.com from the "View Past Meetings" tab.
Joint meetings of the Flagstaff City Council and Water Commission were held on the following dates. The videos of these meetings are available on the City's Rate Study website cleanwaterflagstaff.com from the "View Past Meetings" tab.
Presentations were provided to the Water Commission about the Rate Study on the following dates. The videos of these meetings are available on the City's Rate Study website cleanwaterflagstaff.com from the "View Past Meetings" tab.
Community Meetings
Meetings to discuss various components of the Rate Study have been held with individual customers and community groups including the Greater Flagstaff Chamber of Commerce, Capstone Homes, Northern Arizona University, Snowbowl, a member of the Downtown Business Alliance, Historic Brewery, Joy Cone. Community "Roundtable" type discussions were held in September 2023. The community groups comprised representatives of the City of Flagstaff's commissions.
The City released a website for rate study information in October, 2023 at cleanwaterflagstaff.com. Since October, the website has seen over 2,800 views. Customers can leave comments from the website. Water Services has emailed out notices throughout the study to multiple lists of customers and organizations, sharing information about Council or Commission meetings, and community meetings, to customers monthly. The City's Public Information Office issued press releases related to the rate study, on October 16, 2023, December 12, 2023, February 29, 2024, and March 28, 2024. |
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Adopt the notice of intention to change or increase water and wastewater rates and charges for fiscal years 2025 through 2029 and establish June 18, 2024, as the date for public hearing to proceed with proposed rate changes in conformity with State statutes. At the April 16th meeting, the City's rate consultant, Stantec, will provide City Council with a list of assumptions used in the model to achieve the City's Council objectives for the rate study. Should City Council elect to explore alternatives to the rates package as presented, Stantec can explain how adjusting the model assumptions might result in adjustments to the rates and fees that Council is seeking to better meet the study objectives. |
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Connection to PBB Priorities and Objectives: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Serve the public by providing high quality customer service Deliver outstanding services to residents through a healthy, well-maintained infrastructure system Support and strengthen a robust, diverse, and sustainable economy Promote, protect, and enhance a healthy, sustainable environment and its natural resources |
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Connection to Regional Plan: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Goal WR.2. Manage a coordinated system of water, wastewater, and reclaimed water utility service facilities and resources at the City level and identify funding to pay for new resources. Goal WR.4. Logically enhance and extend the City's public water, wastewater, and reclaimed water services including their treatment, distribution, and collection systems in both urbanized and newly developed areas of the City to provide efficient delivery of services. |
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Connection to Carbon Neutrality Plan: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
CR-2 Strengthen existing community systems to create resilience to both short-term shocks and long-term change. WS-1 Improve water infrastructure and expand water reuse. HS-3 Adequately fund services for disaster preparedness. HS-4 Improve the resilience of public infrastructure and City facilities. |
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Connection to 10-Year Housing Plan: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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Connection to Division Specific Plan: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Council-adopted Water Policies 2014 Section A Finance Policies: Policy A1.1, A1.2 Policy A3.1, A3.2, A3.3 |
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Attachments: | Res. 2024-19 | ||
Presentation |
10.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE | |||||
Land Availability and Suitability Study and Code Analysis Project (LASS+CAP) Project Update and Discussion |
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STAFF RECOMMENDED ACTION: | |||||
Discussion item only |
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Executive Summary: | |||||
Project Overview: Flagstaff's growth in population, coupled with a housing crisis that has limited housing choice and affordability and a climate crisis that is disrupting weather patterns and threatening communities, has exemplified the need to better plan and coordinate internally and externally. The City's housing emergency, as well as the increased threats of wildfire, flooding, drought, and other climate impacts, has presented a vital need for Flagstaff to better understand the extent of land that is available in Flagstaff for housing development, the barriers that exist to developing new housing, and the changes that can be made to the City's development code and processes to encourage and increase the supply of new housing while recognizing the City's Carbon Neutrality Plan goals. This work supports several City housing and climate goals in the City's 10-Year Housing Plan, Carbon Neutrality Plan, and other documents while acknowledging the tensions between other community assets and values. The Land Availability and Suitability Study and Code Analysis Project (LASS+CAP) is a multi-pronged initiative to address critical long-term planning and resilience needs. There are two components to this project: the Land Availability and Suitability Study (LASS) and the Code Analysis Project (CAP).
This effort is being completed in partnership between Community Development's Planning and Development Services and Housing Sections, the Sustainability Division, and the Transportation Engineering Section. It will provide a much-needed base for high-level coordination between numerous other City Divisions/Sections such as Fire, Building Safety, Economic Vitality, Water Services, PROSE, in addition to the primary City partners, and Mountain Line. Land Availability and Suitability Study The draft LASS report was completed using the following methodology:
It is expected that this analysis will help inform both the CAP and the Regional Plan update by identifying the areas that could most benefit from additional density and infill, among other changes that could positively impact housing yield. For example, the CAP may recommend zoning code or development review process changes that impact the density allowed in different zoning districts or when Water Sewer Impact Analyses (WSIA) or Traffic Impact Analyses (TIA) are required. Some observations of note include:
Code Analysis Project – Code Diagnostic The Code Analysis Project is a multi-phase project that will identify code barriers, provide opportunities to remove barriers, and recommend code revisions that will support the achievement of the Flagstaff Carbon Neutrality Plan and Housing Plan goals. The Project will be completed through three deliverables including a code diagnosis, exploration of concept code changes, and then a final report with recommendations. All phases of this project will be presented to supporting Commissions (Planning & Zoning, Housing, Sustainability, and Transportation). This three-prong approach will allow staff in conjunction with City Council to identify smaller code changes that may be processed prior to the final recommendations. The draft Code Diagnostic is the first deliverable in the Code Analysis Project which is attached for Commission and Council review. The scope of the Code diagnosis, concepts, and recommendations addresses the following codes and any other identified affected codes, standards, policies, or plans as identified by the City:
Each code barrier was reviewed as follows: Relevant Goal/Policy: Identify all of the relevant goals/policies that the code provision presents a barrier to meeting. Magnitude and Impacts: Evaluate the magnitude of the barrier and discuss the specific impact it has on the ability of the City to meet its policy goals. The Consultant Team will coordinate to use a consistent method for evaluating the magnitude of a barrier. The magnitude of the barrier may vary depending on the policy goal. If so, that variation will be identified. The barriers were graded on the following scale:
Co-Benefits: Identify areas, where relevant, reducing or removing a code barrier may have co-benefits or synergistic impacts on both housing and climate goals. Tensions: Additionally, identify any potential tensions or trade-offs between policy goals that may arise as part of the assessment of code barriers. The consultant team identified two types of conflicts:
By including all the above information for each code barrier, the City Council will be able to make more informed decisions and prioritize the most critical barriers to achieving housing and climate goals. Project Outreach These draft reports and a presentation were presented to the larger city staff steering committee, and the Housing, Sustainability, Transportation, and Planning and Zoning Commissions. At the time of this staff report, only feedback from the Steering Committee meetings was available and is discussed in the attached memo (Attachment A). Additional feedback from the respective commissions and Council will be incorporated into the draft reports before finalizing. |
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Information: | |||||
A link to the draft reports and appendices can be found here: https://www.flagstaff.az.gov/4888/Land-Availability-Suitability-StudyCode- | |||||
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Attachments: | Appendix A - Steering Committee Notes | ||
Presentation |
11.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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Future Agenda Item Request (F.A.I.R.): A request by Councilmember Matthews to place on a future agenda a discussion regarding the process for selecting the Vice Mayor. |
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STAFF RECOMMENDED ACTION: | |||||
Council Direction |
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Executive Summary: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Matthews has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there are two other members of Council interested in placing it on a future agenda. | |||||
Information: | |||||
None | |||||
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Attachments: |