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WORK SESSION AGENDA

CITY COUNCIL WORK SESSION
TUESDAY
MAY 28, 2024

COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
3:00 P.M.

All City Council Meetings are live streamed on the city's website
(https://www.flagstaffaz.gov/1461/Streaming-City-Council-Meetings)

***PUBLIC COMMENT***

Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.

Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.

To provide online verbal comment on an item that appears on the posted agenda, use the link below.

ONLINE VERBAL PUBLIC COMMENT

Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.

Call to Order

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

Roll Call

NOTE: One or more Councilmembers may be in attendance through other technological means.

MAYOR DAGGETT
VICE MAYOR ASLAN
COUNCILMEMBER HARRIS
COUNCILMEMBER HOUSE

COUNCILMEMBER MATTHEWS
COUNCILMEMBER MCCARTHY
COUNCILMEMBER SWEET

Pledge of Allegiance, Mission Statement, and Land Acknowledgement

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT

The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.

Open Call to the Public

Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.

If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

Review of Draft Agenda for the June 4, 2024 City Council Meeting

Citizens wishing to speak on agenda items not specifically called out by the City Council may submit a speaker card for their items of interest to the recording clerk.

Open Call to the Public

May Work Anniversaries

Recognition of employees celebrating work anniversaries in May.

Review and discuss Procurement Code Manual Amendment to revise Article 4 Definitions and add a new Article 32 Sustainable Procurement

To discuss staff proposed revisions to amend the Procurement Code Manual to revise Article 4 Definitions and add Article 32 for Sustainable Procurement, and to obtain the City Council input on recommendations.

Review and discussion of the City of Flagstaff - Workforce Development Strategic Plan prepared and presented by Keen Independent Research LLC.

Hear a presentation, receive answers to questions, and provide feedback on the findings of the City of Flagstaff - Workforce Development Strategic Plan.

10.

Informational Items To/From Mayor, Council, and City Manager; future agenda item requests

11.

Adjournment

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CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                , at                    a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this                   day of                                          , 2024.

__________________________________________
Stacy Saltzburg, MMC, City Clerk

THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting.

NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Date:

05/21/2024

Meeting Date:

05/28/2024

TITLE:

May Work Anniversaries

DESIRED OUTCOME:

Recognition of employees celebrating work anniversaries in May.

Executive Summary:

Information:

Attachments:

Presentation

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Patrick Brown, Purchasing Director

Date:

05/13/2024

Meeting Date:

05/28/2024

TITLE:

Review and discuss Procurement Code Manual Amendment to revise Article 4 Definitions and add a new Article 32 Sustainable Procurement

DESIRED OUTCOME:

Executive Summary:

Purchasing periodically updates the City's Procurement Code with current practices and adjusts policy to compliment City needs. At Council Work session on June 27, 2023, staff was asked by Council to explore and develop specific procurement policy and code for meeting the City's sustainable policies. Staff built a team of representatives from Procurement, Sustainability, Fleet, Legal and City Manager's office to develop the requested policy and code.

Information:

During the past year the team have been working to develop a sustainable procurement policy and Procurement Code Manual revisions. Staff is ready to present the first amendments to the Procurement Code Manual related to sustainable procurement for financial services to the City Council for consideration in June.

These amendments contain revisions to the Procurement Code Manual for adding the new Article 32 Sustainable Procurement and revisions to Article 4 Definitions for terms relating to Article 32. The first item in the Article is Section 32.1 Financial Services and sets forth guidelines when procuring financial services. Staff will present three options to the City Council.

Option 1 – Objective and Measurable, Competitive. This option is Management Services and Purchasing recommended and aligns with state procurement rules.
Option 2 – Less Objective and Measurable, Competitive.
Option 3 – Direct Exclusion, Clear and Concise.

Upon receiving Council Direction, the amendment will be brought back to the City Council to amend the Procurement Code Manual as a Resolution at the June 4, 2024 Regular Council Meeting.

Staff will continue to work on the sustainable procurement policy and future additions to the Sustainable Procurement article.

Attachments:

Sustainable Procurement Presentation 5.22.24

ARTICLE 32 SUSTAINABLE PROCUREMENT 5.22.24

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

David McIntire, Community Investment Director

Date:

05/20/2024

Meeting Date:

05/28/2024

TITLE:

Review and discussion of the City of Flagstaff - Workforce Development Strategic Plan prepared and presented by Keen Independent Research LLC.

DESIRED OUTCOME:

Hear a presentation, receive answers to questions, and provide feedback on the findings of the City of Flagstaff - Workforce Development Strategic Plan.

Executive Summary:

City Council provided resources and requested an analysis of the community workforce and the Workforce Development systems in the area. Staff procured Keen Independent Research LLC through a Request for Statement of Qualifications process. Keen has performed its analysis and will, with support from City of Flagstaff Economic Development staff, provide information and respond to questions and/or feedback.

The analysis and strategic plan is in draft form and may be amended based on the feedback provided by Council. It is intended to be considered by Council for adoption on July 2nd.

Information:

Workforce Development is a critical part of Economic Development and is of vital importance to a community. Council requested an analysis of the Flagstaff area workforce and Workforce Develpoment systems to better understand the landscape and any potential role the City of Flagstaff may want to play.

A scope for the analysis was developed in consultation with various partners, one example being the Workforce Development Board. The City then used that scope to procure a firm for the analysis. Keen Independent Research was selected. The firm undertook substantial research and public interviews, and used the information received to develop its assessment. This presentation will provide information about the process, the findings, and the firm's impressions of how to further enhance Workforce Development here in Flagstaff.

Attachments:

Workforce Presentation