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COMBINED SPECIAL MEETING / WORK SESSION AGENDA

SPECIAL MEETING / WORK SESSION
TUESDAY
MAY 14, 2024

COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
3:00 P.M.

All City Council Meetings are live streamed on the city's website
(https://www.flagstaffaz.gov/1461/Streaming-City-Council-Meetings)

***PUBLIC COMMENT***

Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.

Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.

To provide online verbal comment on an item that appears on the posted agenda, use the link below.

ONLINE VERBAL PUBLIC COMMENT

Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.

Call to Order

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this special meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

Roll Call

NOTE: One or more Councilmembers may be in attendance through other technological means.

MAYOR DAGGETT
VICE MAYOR ASLAN
COUNCILMEMBER HARRIS
COUNCILMEMBER HOUSE

COUNCILMEMBER MATTHEWS
COUNCILMEMBER MCCARTHY
COUNCILMEMBER SWEET

Pledge of Allegiance, Mission Statement, and Land Acknowledgement

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT

The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.

Review of Draft Agenda for the May 21, 2024 City Council Meeting

Citizens wishing to speak on agenda items not specifically called out by the City Council may submit a speaker card for their items of interest to the recording clerk.

Open Call to the Public

Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.

If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

Recognition of Accomplishments in STEM

April Work Anniversaries

STAFF RECOMMENDED ACTION:

Recognition of employees celebrating work anniversaries in April

Consideration and Approval of Contract: Construction Contract with Yellow Jacket Drilling, LLC for well site modification and drilling services.

STAFF RECOMMENDED ACTION:

Approve the Construction Contract with Yellow Jacket Drilling, LLC in and amount not to exceed $650,000; and
Authorize the City Manager to execute the necessary documents.

Adjournment

WORK SESSION

Call to Order

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

City Manager Report

Information Only

Mountain Line Today and Beyond Updates and Transit Tax Discussion

Discussion only for the Mountain Line updates.
Council support and direction regarding the November 2024 General Election for a Transit Tax increase and extension.

FY22-23 Neighborhood Sustainability Grant Projects Report

This is an informational update only.

Open Call to the Public

Informational Items To/From Mayor, Council, and City Manager; future agenda item requests

Adjournment

CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                , at                    a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this                   day of                                          , 2024.

__________________________________________
Stacy Saltzburg, MMC, City Clerk

THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting.

NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Stacy Saltzburg, City Clerk

Date:

05/09/2024

Meeting Date:

05/14/2024

TITLE

April Work Anniversaries

STAFF RECOMMENDED ACTION:

Recognition of employees celebrating work anniversaries in April

Executive Summary:

Information:

Attachments:

Presentation

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Erin Young, Water Resources Manager

Co-Submitter:

Shannon Jones

Date:

05/07/2024

Meeting Date:

05/14/2024

TITLE:

Consideration and Approval of Contract: Construction Contract with Yellow Jacket Drilling, LLC for well site modification and drilling services.

STAFF RECOMMENDED ACTION:

Approve the Construction Contract with Yellow Jacket Drilling, LLC in and amount not to exceed $650,000; and
Authorize the City Manager to execute the necessary documents.

Executive Summary:

The Construction Contract award not to exceed $650,000 to Yellow Jacket Drilling, LLC is proposed to complete three well sites at Red Gap Ranch currently equipped as surface casing to 40 feet below land surface. This contract will bring these well sites into conformance with six other well sites completed in 2011.

Financial Impact:

This project was not budgeted for in the FY2023-24 budget and we recommend reallocated budget appropriation from the Rio de Flag Water Relocations project 202-08-370-3156-0 with funding of $1,750,000.00 in FY2023-24 as that funding is not needed until a future budget year. Adjustments to the Drinking Water 5-year plan will be made to balance the plan including adjustments to the Gap Ranch Hydrogeologic Study in FY2024-25 and the Red Gap Ranch Water Quality Study in FY2025-26.

Policy Impact:

An award of this Construction Contract supports the following policies:

Water Services Strategic Plan Objective 6: Ensure Adequate Water Resources & Plan for Climate Change
Council-adopted Water Policies, 2014: H3 Water Rights Acquisition

Previous Council Decision or Community Discussion:

Yes. The City Council approved a similar construction contract for six well sites completed in 2011 at Red Gap Ranch.

Options and Alternatives to Recommended Action:

Approve the Construction Contract award as recommended. Approval will allow work to move forward immediately; or
Reject the Construction Contract. This action would delay the project.

Background and History:

Multiple drilling contractors were contacted and only Yellow Jacket Drilling, LLC had the availability to meet the City's needed time frame for completion. After reviewing the details and the due diligence taken to solicit multiple drillers, the Purchasing Director determined this procurement method to be Competition Impracticable.

Connection to PBB Priorities and Objectives:

Strengthen Flagstaff's resilience to climate change impacts on built, natural, economic, health, and social systems.

Connection to Regional Plan:

Policy WR.2.2. Maintain and develop facilities to provide reliable, safe, and cost-effective water, wastewater, and reclaimed water services.

Connection to Carbon Neutrality Plan:

Prepare Flagstaff's communities, systems, and resources to be more resilient to climate change impacts.

Connection to 10-Year Housing Plan:

None

Attachments:

Contract

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Stacy Saltzburg, City Clerk

Date:

05/08/2024

Meeting Date:

05/14/2024

TITLE:

City Manager Report

DESIRED OUTCOME:

Information Only

Executive Summary:

These reports will be included in the City Council packet for regularly scheduled Work Session meetings. The reports are intended to be informational, covering miscellaneous events and topics involving the City organization.

Information:

Attachments:

City Manager Report

PROSE Newsletter

HR Newsletter

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Rick Tadder, Management Services Director

Co-Submitter:

Heather Dalmolin, CEO and General Manager, Mountain Line

Date:

05/03/2024

Meeting Date:

05/14/2024

TITLE:

Mountain Line Today and Beyond Updates and Transit Tax Discussion

DESIRED OUTCOME:

Discussion only for the Mountain Line updates.
Council support and direction regarding the November 2024 General Election for a Transit Tax increase and extension.

Executive Summary:

Mountain Line will provide an update about today and beyond for transit. This will include current benchmarks, Downtown Connection Center progress, financial update, Flagstaff in Motion and more.

Mountain Line will share their work over the last 8 months for the consideration of a transit tax increase. Mountain Line has worked with a Citizens' Advisory Committee and has done several surveys related to a transit tax increase. Mountain Line will present information to help Council consider putting a ballot measure on the November 2024 General Election.

Information:

Presentations will be provided for all the topics that Mountain Line will share and discuss with Council.

Attachments:

Presentation

Transit Vision

Ride Guide Map

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Tia Hatton, Sustainability Coordinator II

Co-Submitter:

Nicole Antonopoulos

Date:

05/07/2024

Meeting Date:

05/14/2024

TITLE:

FY22-23 Neighborhood Sustainability Grant Projects Report

DESIRED OUTCOME:

This is an informational update only.

Executive Summary:

The Neighborhood Sustainability Grant program is an annual funding opportunity run by the Sustainability Division with integral assistance from the Sustainability Commission. Neighborhood Sustainability Grants can help launch or continue existing community sustainability projects. All projects incorporate community goals, including facilitating volunteer engagement or management, building community partnerships, and/or meaningfully involving underserved communities, diverse groups, or vulnerable populations. This presentation highlights the final grant project outcomes from FY23 recipients.

Information:

The Neighborhood Sustainability Grant is an annual grant program run by the Sustainability Division with support from the Sustainability Commission. The Commission is responsible for reviewing, scoring, and voting on the annual Neighborhood Sustainability Grant applications.

In fiscal year 2022-2023, the City allocated almost $50,000 across ten projects. The FY23 awardees included the Arboretum at Flagstaff, Arizona 4H and ASU Extension, Flagstaff Disc Golf Club, Flagstaff Foodlink, Flagstaff Youth Riders, Harbert Chapel, Killip Elementary, Marco Alatorre, Sunnyside Neighborhood Association, and Townsite Urban Farm.

The Neighborhood Sustainability Grant program, which is over a decade old, has funded 63 projects across Flagstaff. The Program is funded through the Environmental Management Fee and is part of the Sustainability Division's on-going base budget.

Attachments:

FY23 Neighborhood Sustainability Grant Presentation