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WORK SESSION AGENDA

CITY COUNCIL WORK SESSION
TUESDAY
APRIL 14, 2026

COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
3:00 P.M.

All City Council Meetings are live streamed on the city's YouTube page
(https://www.youtube.com/@FlagstaffCityGovernment)

***PUBLIC COMMENT***

Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.

Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.

To provide online verbal comment on an item that appears on the posted agenda, use the link below.

ONLINE VERBAL PUBLIC COMMENT

Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.

Call to Order

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

Roll Call

NOTE: One or more Councilmembers may be in attendance through other technological means.

MAYOR DAGGETT
VICE MAYOR SWEET
COUNCILMEMBER ASLAN
COUNCILMEMBER GARCIA

COUNCILMEMBER HOUSE
COUNCILMEMBER MATTHEWS
COUNCILMEMBER SPENCE

Pledge of Allegiance, Mission Statement, and Land Acknowledgement

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT

The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.

Open Call to the Public

Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.

If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

PROCLAMATIONS

Proclamation: International Dark Sky Week in Flagstaff

Read and present the Proclamation.

Proclamation: National Association for the Education of Young Children (NAEYC) Week of the Young Child 2026

Read and present the Proclamation.

Proclamation: Water Awareness Month

Read and present the Proclamation.

Presentation and discussion regarding the City of Flagstaff Community Development Block Grant Program Year 2026 Annual Action Plan and Staff recommendations for Program Year 2026 funding allocations.

Obtain Council direction on the use of Community Development Block Grant (CDBG) funds for the Program Year 2026 Annual Action Plan, as required by the U.S. Department of Housing and Urban Development (HUD).

Presentation and Discussion Regarding the Community Development Block Grant Program 2026–2030 Five-Year Consolidated Plan

Inform Council of the 2026–2030 Five-Year Consolidated Plan, required by the U.S. Department of Housing and Urban Development (HUD) as part of the Community Development Block Grant Program (CDBG). Due to be submitted to HUD on June 2, 2026, the Consolidated Plan is required for the City of Flagstaff to maintain compliance with federal CDBG regulations.

Open Call to the Public

Announcements and Updates to/from Council and City Manager

10.

Adjournment

CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ________________, at ________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.
Dated this ________ day of ________________________, 2026.

__________________________________________
Stacy Saltzburg, MMC, City Clerk

THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting.
NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.

5.A.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Jessica Matias, Chief of Staff

Date:

03/24/2026

Meeting Date:

04/14/2026

TITLE:

Proclamation: International Dark Sky Week in Flagstaff

DESIRED OUTCOME:

Read and present the Proclamation.

Executive Summary:

Information:

Attachments:

Proclamation

5.B.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Jessica Matias, Chief of Staff

Date:

03/24/2026

Meeting Date:

04/14/2026

TITLE:

Proclamation: National Association for the Education of Young Children (NAEYC) Week of the Young Child 2026

DESIRED OUTCOME:

Read and present the Proclamation.

Executive Summary:

Information:

Attachments:

Proclamation

5.C.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Jessica Matias, Chief of Staff

Date:

03/30/2026

Meeting Date:

04/14/2026

TITLE:

Proclamation: Water Awareness Month

DESIRED OUTCOME:

Read and present the Proclamation.

Executive Summary:

Information:

Attachments:

Proclamation

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Kristine Pavlik, Housing and Grants Administrator

Date:

04/06/2026

Meeting Date:

04/14/2026

TITLE:

Presentation and discussion regarding the City of Flagstaff Community Development Block Grant Program Year 2026 Annual Action Plan and Staff recommendations for Program Year 2026 funding allocations.

DESIRED OUTCOME:

Executive Summary:

The City of Flagstaff receives an annual allocation of Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD) on a "Program Year" basis (July 1 - June 30). The purpose of the CDBG program is to develop viable urban communities by providing decent, affordable housing, a suitable living environment, and expanded economic opportunity, principally for low- and moderate-income persons. In Flagstaff, for 2025, low- and moderate-income households are defined as those at or below 80% of Area Median Income, which for a four-person household is $87,250.

To receive CDBG funding, the City must complete and submit an Annual Action Plan to HUD. The plan describes how the anticipated CDBG allocation will address community needs identified in the 2026-2030 Consolidated Plan and how funds will be distributed within Flagstaff City limits. The Annual Action Plan is due to HUD 60 days from the notification of the annual entitlement allocation. Allocations were released April 3, 2026 and the Annual Action Plan is due to HUD June 2, 2026.

The City of Flagstaff has received notice that its entitlement allocation for Program Year 2026 is $681,196. In addition to HUD entitlement funds, the City may also include program income and de-obligated prior year funds to increase the total funding available for allocation. These additional funds include $154,000 in prior year funds and $46,000 of Program Income, resulting in a total funding amount of $881,196 available for CDBG-eligible projects in the 2026 Program Year.

Information:

Through the 2026 CDBG process, the City of Flagstaff Housing Division received six external and three internal proposals in response to the Notice of Funding Availability (NOFA) released on January 29, 2026. Housing Staff are responsible for determining whether proposed activities are eligible and for conducting risk assessments of both the proposed projects and the applicant agencies. The administration of federal funds requires sufficient organizational capacity to ensure compliance and the timely expenditure of funds.

Additionally, a Ranking Committee composed of four community representatives and two City staff members met to review the external proposals and reach consensus-based rankings. These rankings primarily serve as a risk-and-benefit assessment and provide key input into staff recommendations. The below staff recommendations were presented to the Housing Commission on March 26, 2026 with a vote to forward to City Council for approval.

Below is the CDBG funding available for the 2026 Annual Action Plan:

Program Year 2026 Entitlement Allocation

$681,196.00

Program Income

$46,000.00

Prior Year Funds

$154,000.00

Total Funding Available for Allocation

$881,196.00

Planning and Administration Funding Recommendation

Under federal CDBG regulations, no more than 20% of the annual entitlement allocation, plus the projected future year program income, may be used for Planning and Administration activities. For Program Year 2026, this cap allows for a maximum of $146,239.20 to be allocated for administrative costs. Staff recommends allocating slightly less than the maximum allowable to the administration and indirect category to ensure compliance with the 20% limit.

Below are the funding recommendations for the Administration Category:

Grant Compliance and Administration

$68,000.00

Indirect - 10% federal de minimis

$78,000.00

Total Administration and Indirect (20% Maximum)*

$146,000.00

Rounded down to ensure compliance with 20% Administration Cap

Public Service Funding Recommendation

Under federal CDBG regulations, no more than 15% of the annual entitlement and prior year program income may be used for Public Service activities. For Program Year 2026, this cap amounts to $109,079.40. To ensure compliance with the 15% limit, staff recommends allocating $109,000 (rounded down slightly to ensure compliance) to support public service projects.

To maximize the use of limited public service funds, staff proposes funding the highest-ranked applications 50/50 by dividing the total available funds. This approach ensures that the City utilizes the maximum allowable public services funding while supporting critical services to vulnerable populations. Below are the funding recommendations for the Public Service Category:

Applicant

Proposed Program

Requested Funding

Ranking

Staff Recommendation

Flagstaff Shelter Services

Operations at The Lantern

$60,000.00

142/150

$54,500.00

Northland Family Help Center

Case Management for DV Shelter Clients

$62,737.50

142/150

$54,500.00

Terros Health

Crisis-to-Recovery Navigation

$65,805.00

137/150

Boys and Girls Club of Flagstaff

Childcare Scholarships

$67,250.00

130/150

Coconino County Health and Human Services

Meals on Wheels / Senior Nutrition Program

$41,616.00

129/150

Tynkertopia

Programming at Siler Homes

$60,000.00

117/150

Total Public Services Recommendation*

$109,000.00

*Rounded down to ensure compliance with 15% Public Services Cap

Public Improvements/Housing Activity Funding Recommendation

After the above-recommended allocations to Administration and Public Services, $626,196.00 in CDBG funding remains available for Housing, Public Facility and Infrastructure Improvement Activities. Staff recommends fully funding the three internal applications received in this category. This includes funding for the reconstruction of Ponderosa Park in the Sunnyside neighborhood, improvements to the Murdoch Center Resilience Hub in the Southside neighborhood, and the removal of architectural barriers at the Sustainability offices.

Below are the funding recommendations for the Public Improvements/Housing Category:

Applicant

Proposed Project

Requested Funding

Staff Recommendation

PROSE (Parks, Recreation, Open Space, and Events)

Reconstruction of Ponderosa Park
Sunnyside Area Benefit

$500,000.00

Sustainability

Murdoch Resilience Hub Improvements
Southside Area Benefit

$77,000.00

Sustainability

ADA Ramps at the Sustainability Office

$48,750.00

$49,196.00

Total Public Improvements Recommendation

$626,196.00

The chart below compares each project's intended impact and the number of beneficiaries with the goals outlined in the 2026-2030 Consolidated Plan to demonstrate the Community Benefit of the CDBG funding recommendations.

2026 CDBG Funding Allocation Recommendations

Project/Program

Recommended Funding

Beneficiaries

ConPlan Goal

Flagstaff Shelter Services
Operations at The Lantern

$54,500.00

300 Individuals (Homeless)

Public Services for LMI & Special Needs Populations

Northland Family Help Center DV Shelter Case Management

$54,500.00

90 Individuals (DV/Homeless)

Public Services for LMI & Special Needs Populations

PROSE Ponderosa Park Reconstruction (Sunnyside)

$500,000.00

4,435 Households

Improve Public Facilities and Infrastructure

Sustainability Murdoch Resilience Hub Improvements (Southside)

$77,000.00

2,650 Households

Improve Public Facilities and Infrastructure

Sustainability Offices - ADA Improvements

$49,196.00

Residents Citywide

Improve Public Facilities and Infrastructure

Program Year 2026 CDBG Funding Recommendations

The proposed funding allocations align with the goals outlined in the 2026--2030 Consolidated Plan and result from a comprehensive evaluation process that includes public input, proposal rankings, and community priorities.

Program Year 2026 CDBG Funding Recommendations

Total Public Improvements Activities

$626,196.00

Total Public Service Activities

$109,000.00

Total Administration and Indirect

$146,000.00

Total 2026 CDBG Allocation

$881,196.00

Attachments:

Summary of 2026 CDBG Proposals

CDBG PY26 Council Presentation

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Kristine Pavlik, Housing and Grants Administrator

Date:

04/06/2026

Meeting Date:

04/14/2026

TITLE:

Presentation and Discussion Regarding the Community Development Block Grant Program 2026–2030 Five-Year Consolidated Plan

DESIRED OUTCOME:

Executive Summary:

The 2026–2030 Consolidated Plan (ConPlan) is a five-year strategic plan and assessment of community needs. This plan serves as a guiding document for the community to help achieve HUD's federally required primary and national objectives for the Community Development Block Grant (CDBG) program. It identifies priority needs, establishes goals and strategies, and outlines how federal resources will be used to support low- and moderate-income residents, address housing and community development challenges, and improve overall quality of life in Flagstaff.

Erich Chatham of Civitas, LLC will provide Council with a presentation on the 2026–2030 Consolidated Plan, including the housing market analysis and needs assessments, as well as community needs identified through an extensive public participation process. The presentation will also cover proposed priorities, goals, activities, and objectives to guide the use of CDBG funds over the next five years. Housing staff will request City Council approval of the Consolidated Plan and its submission to HUD at the May 19, 2026, meeting.

Information:

The creation of the Consolidated Plan is an extensive process that involves public and stakeholder input (collected through surveys, public meetings, and a 30-day public comment period), community needs assessments, and a housing market analysis. The data outlined in the ConPlan helps determine the relative priority of activities and the populations that will be served in the coming years with federal funds.

The following are the four priority needs proposed for the 2026–2030 Consolidated Plan:

Preserve & Develop Affordable Housing
Support the preservation of existing affordable housing and the development of new units to ensure safe, stable, and accessible housing options for low- and moderate-income (LMI) households. This includes protecting existing affordability, improving housing quality, and expanding the supply of rental and homeownership opportunities.

Improve Public Facilities & Infrastructure
Invest in the improvement of public facilities and infrastructure to support safe, accessible, and resilient neighborhoods, particularly in low- and moderate-income areas. This includes addressing aging systems, removing barriers to access, and enhancing community-serving spaces.

Public Services for LMI & Special Needs Populations
Provide funding for public service programs that support low- and moderate-income residents and individuals with special needs, including those experiencing homelessness, poverty, disability, or behavioral health challenges. These services are intended to improve stability, access to resources, and overall quality of life.

Effective Program Administration
Ensure the effective and compliant administration of HUD-funded programs through oversight, financial management, and ongoing monitoring of subrecipients. This includes planning, reporting, and community engagement activities necessary to implement programs in alignment with federal requirements and local priorities.

Attachments:

CDBG ConPlan Council Presentation