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CITY COUNCIL REGULAR MEETING AGENDA

REGULAR COUNCIL MEETING
TUESDAY
FEBRUARY 17, 2026

COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
3:00 P.M.

All City Council Meetings are live streamed on the city's YouTube page
(https://www.youtube.com/@FlagstaffCityGovernment)

***PUBLIC COMMENT***

Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.

Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.

To provide online verbal comment on an item that appears on the posted agenda, use the link below.

ONLINE VERBAL PUBLIC COMMENT

Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.

CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

ROLL CALL

NOTE: One or more Councilmembers may be in attendance through other technological means.

MAYOR DAGGETT
VICE MAYOR SWEET
COUNCILMEMBER ASLAN
COUNCILMEMBER GARCIA

COUNCILMEMBER HOUSE
COUNCILMEMBER MATTHEWS
COUNCILMEMBER SPENCE

PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT

The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.

APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

Consideration and Approval of Minutes: City Council Retreat of January 15, 2026, Regular Meeting of January 20, 2026, Work Session of January 27, 2026, Special Meeting (Executive Session) of February 3, 2026.

STAFF RECOMMENDED ACTION:

Approve the minutes of the City Council Retreat of January 15, 2026, Regular Meeting of January 20, 2026, Work Session of January 27, 2026, Special Meeting (Executive Session) of February 3, 2026.

OPEN CALL TO THE PUBLIC

Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.

If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

COUNCIL LIAISON REPORTS

LIQUOR LICENSE PUBLIC HEARINGS

Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council.

STAFF RECOMMENDED ACTION:

Open the Public Hearing
Staff Presentation
Council Questions
Public Comment
Close Public Hearing
Council Deliberation and Action

The City Council has the option to:

Forward the application to the State with a recommendation for approval;
Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

Consideration and Action on Liquor License Application: Rochan S. Goswami "Milton Mobil" 2020 S. Milton Rd, Series 009, Liquor Store, Owner Transfer

STAFF RECOMMENDED ACTION:

Forward the application to the State with a recommendation for approval;
Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

CONSENT AGENDA

All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.

STAFF RECOMMENDED ACTION:

Approve the Consent Agenda as posted.

Consideration and Approval of Contract: JWP Blvd. Extension Project - CMAR Design Phase Services Contract

STAFF RECOMMENDED ACTION:

Approve the Construction Manager At Risk (CMAR) Design Phase Services Contract to J. Banicki Construction, Inc. for an amount not to exceed $198,760.00, which includes an $8,000.00 utility potholing contingency. The contract period is 365 calendar days.
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Contract: Approve the First Amendment to the contract with immixTechnology, Inc. for the UKG Pro Timekeeping software and support.

STAFF RECOMMENDED ACTION:

Approve the First Amendment to the contract with immixTechnology, Inc. for UKG Pro Timekeeping software and support to increase the total contract amount not to exceed $300,000; and
Authorize the City Manager to execute all necessary documents.

Consideration and Approval of Contract: Cooperative Purchase Contract with Global Rental Co., Inc. for an Altec AT48M Aerial Work Platform in the amount of $233,526, plus all applicable taxes.

STAFF RECOMMENDED ACTION:

Approve the Cooperative Purchase Contract with Global Rental Co., Inc. for an Altec AT48M Aerial Work Platform in the amount of $233,526.00, plus all applicable taxes; and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Contract: First Amendment to Consultant Services Contract with ATL, Inc. d/b/a CMT Technical Services.

STAFF RECOMMENDED ACTION:

Approve the First Amendment to the Consultant Services Contract with ATL, Inc. d/b/a CMT Technical Services in an amount of $150,000; and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Contract: City wide routine and emergency tree service on-call contracts with C's Tree Service, ArborWorks, and West Coast Arborists, Inc.

STAFF RECOMMENDED ACTION:

Approval of the City wide routine and emergency tree service on-call contracts with C's Tree Service, ArborWorks, and West Coast Arborists, Inc.;
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Grant Agreement: Approve the Grant Agreement with New Venture Fund to increase community capacity and awareness regarding wildfire resilience across both natural and built environments.

STAFF RECOMMENDED ACTION:

Staff recommends City Council approve a one-year agreement with the New Venture Fund in the amount of $249,578 and authorize the City Manager to execute the necessary documents.

Consideration and Approval of Contract: Approve a Task Order to an On-Call Professional Services Contract with The WLB Group, Inc. for the Highland Mesa FUTS Project.

STAFF RECOMMENDED ACTION:

Approve a Task Order to an On-Call Professional Services Contract with The WLB Group, Inc. in the amount of $129,040 for the Highland Mesa FUTS Project and a contract duration of 365 calendar days; and
Authorize the City Manager to execute the necessary documents.

Consideration and Ratification: Letter of opposition to proposed national park fee increase

STAFF RECOMMENDED ACTION:

Retroactively approve the letter of opposition

ROUTINE ITEMS

Consideration and Approval of Contract: Approve the Downtown Flagstaff Enhanced Services Contract with Flagstaff Downtown Business Alliance in the amount of $666,959.05, annually.

STAFF RECOMMENDED ACTION:

Approve the Downtown Flagstaff Enhanced Services Contract with Flagstaff Downtown Business Alliance in the amount of $666,959, annually; and
Authorize the City Manager to execute all necessary documents.

Consideration and Approval of Contract: Cooperative Purchase Contract with Phil Long Ford of Denver to purchase a Ford F150 EV Lightning for Engineering in the amount of $61,395.00, plus applicable fees and taxes.

STAFF RECOMMENDED ACTION:

Approve the Cooperative Purchase Contract with Phil Long Ford of Denver to purchase a Ford F150 EV Lightning for Engineering in the amount of $61,395.00, plus applicable fees and taxes; and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Cooperative Purchase Contract: With PFVT Motors, LLC d/b/a Peoria Ford, in the amount of $111,956.61 for the purchase of a 2026 Ford F250 Super Duty 4x4 Crew Cab for Water Services and a 2026 Ford F150 XLT Hybrid 4x4 for Management Services; Emergency Management.

STAFF RECOMMENDED ACTION:

Approve Cooperative Purchase Contract with PFVT Motors, LLC d/b/a Peoria Ford ("Peoria Ford"), in the amount of $111,956.61 for the purchase of a 2026 Ford F250 Super Duty 4x4 Crew Cab for Water Services and a 2026 Ford F150 XLT Hybrid 4x4 for Management Services; Emergency Management; and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Contract: Approval of the Cooperative Purchase Contract with Interim Public Management, LLC, for professional level consulting services in an annual amount not to exceed $200,000 in any fiscal year.

STAFF RECOMMENDED ACTION:

Approve the Cooperative Purchase Contract with Interim Public Management, LLC for professional level consulting services in an annual amount not to exceed $200,000 in any fiscal year; and
Authorize the City Manager to execute the necessary documents

10.

PUBLIC HEARING ITEMS

Open the Public Hearing
Presentations (Staff and/or Applicant)
Council Questions
Public Comment
Close the Public Hearing
Council Deliberation and Action

Cancellation of Public Hearing: A request to amend the Flagstaff Regional Plan 2030 to change the area type designation on Maps 21 and 22 from Suburban Neighborhood to Rural Neighborhood. The proposal is for approximately 4.3 acres generally located on the South side of E John Wesley Powell Boulevard (JWP) between S Links Road and S Lone Tree Road (APN: 105-10-208A). The applicant requests a Concept Zoning Map Amendment in conjunction with this request (PZ-24-00236-02)

STAFF RECOMMENDED ACTION:

Cancel the Public Hearing

The applicant has requested that this item not move forward for Council consideration at this time. Should the applicant desire to move forward for Council consideration in the future, the item will be noticed in accordance with 10-20.30.080.

Cancellation of Public Hearing: A request to amend the Flagstaff Zoning Map to rezone approximately 4.3 acres located at 1381 E John W Powell Blvd (APN: 105-10-208A) from the Single-Family Residential (R1) zone within the Resource Protection Overlay Zone (RPO) to the Estate Residential (ER) zone within the RPO (PZ-24-00236-01)

STAFF RECOMMENDED ACTION:

11.

REGULAR AGENDA

Consideration and Adoption of Ordinance No. 2026-02: An Ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, Chapter 10-40 Specific to Zones, Division 10-40.30 Non Transect Zones.

Consideration and Adoption of Ordinance No. 2026-03: An Ordinance of the City Council of the City of Flagstaff, the Flagstaff City Code, Title 11, General Plans and Subdivisions, Chapter 11-20: Subdivision and Land Split Regulations, Division 11-20.40: Subdivision Procedures and Requirements.

STAFF RECOMMENDED ACTION:

At the February 17, 2026, Council Meeting:
1) Read Ordinance No. 2026-02 by title only for the first time
2) City Clerk reads Ordinance No. 2026-02 by title only (if approved above)
3) Read Ordinance No. 2026-03 by title only for the first time
4) City Clerk reads Ordinance No. 2026-03 by title only (if approved above)

At the March 3, 2026, Council Meeting:
1) Read Ordinance No. 2026-02 by title only for the final time
2) City Clerk reads Ordinance No. 2026-02 by title only (if approved above)
3) Adopt Ordinance No. 2026-02
4) Read Ordinance No. 2026-03 by title only for the final time
5) City Clerk reads Ordinance No. 2026-03 by title only (if approved above)
6) Adopt Ordinance No. 2026-03

Consideration and Approval of Resolution 2026-10, Amending the Section 8 Administrative Plan to create a local preference for existing City of Flagstaff Housing Authority (CFHA) assisted voucher holders facing termination due to insufficient or discontinued funding.

STAFF RECOMMENDED ACTION:

Read Resolution No. 2026-10 by title only
City Clerk reads Resolution No. 2026-10 by title only (if approved above)
Adopt Resolution No. 2026-10

Consideration and Adoption Ordinance No. 2026-04: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 3 Business Regulations, Chapter 3-10 User Fees, Section 3-10-001-0010, Subsection A. Parking Rates - ParkFlag District to amend the effective date of the parking fee increase; providing for penalties, repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date

STAFF RECOMMENDED ACTION:

At the February 17, 2026 Council Meeting:
1) Read Ordinance No. 2026-04 by title only for the first time
2) City Clerk reads Ordinance No. 2026-04 by title only (if approved above)

At the February 24, 2026 Special Meeting
3) Read Ordinance No. 2026-04 by title only for the final time
4) City Clerk reads Ordinance No. 2026-04 by title only (if approved above)
5) Adopt Ordinance No. 2026-04

Consideration and Adoption of Resolution No. 2026-09: A resolution approving the Intergovernmental Agreement between the City of Flagstaff and Coconino County for election services for the May 19, 2026 Special Election

STAFF RECOMMENDED ACTION:

Read Resolution No. 2026-09 by title only
City Clerk reads Resolution No. 2026-09 by title only (if approved above)
Adopt Resolution No. 2026-09

Consideration and Approval: Use of the Council Initiative Fund

STAFF RECOMMENDED ACTION:

Consideration of the use of the Council Initiative Fund to make a contribution to the Fraternal Order of Police Lodge 32 and AZ Troopers Association in support of the families of the fallen AZDPS Trooper and Pilot.
Consideration of the use of the Council Initiative Fund for any other items Council may like to consider funding within the fiscal year.

12.

FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.

Future Agenda Item Request (F.A.I.R.): A Citizen Petition titled "Changing the name of Columbus Ave to an Indigenous representative name."

Council Direction

13.

OPEN CALL TO THE PUBLIC

14.

INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS

15.

ADJOURNMENT

CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ________________, at ________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this ________ day of ________________________, 2026.

__________________________________________
Stacy Saltzburg, MMC, City Clerk

THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting.

NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.

4.A.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Stacy Saltzburg, City Clerk

Date:

02/10/2026

Meeting Date:

02/17/2026

TITLE:

STAFF RECOMMENDED ACTION:

Approve the minutes of the City Council Retreat of January 15, 2026, Regular Meeting of January 20, 2026, Work Session of January 27, 2026, Special Meeting (Executive Session) of February 3, 2026.

Executive Summary:

Minutes of City Council meetings are a requirement of Arizona Revised Statutes and, additionally, provide a method of informing the public of discussions and actions being taken by the City Council.

Financial Impact:

None

Policy Impact:

None

Previous Council Decision or Community Discussion:

None

Options and Alternatives to Recommended Action:

Council could choose to not approve the minutes.

Connection to PBB Priorities and Objectives:

High Performing Governance: Serve the public by providing high quality customer service

Connection to Regional Plan:

None

Connection to Carbon Neutrality Plan:

None

Connection to 10-Year Housing Plan:

None

Attachments:

01.15.2026.CCR

01.20.2026.CCRM

01.27.2026.CCWS

02.03.2026.CCSMES

7.A.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Georganna Staskey, Deputy City Clerk

Date:

02/10/2026

Meeting Date:

02/17/2026

TITLE:

Consideration and Action on Liquor License Application: Rochan S. Goswami "Milton Mobil" 2020 S. Milton Rd, Series 009, Liquor Store, Owner Transfer

STAFF RECOMMENDED ACTION:

Forward the application to the State with a recommendation for approval;
Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

Executive Summary:

The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 009 license Allows a spirituous liquor store retailer to sell all spirituous liquors, only in the original unbroken package, to be taken away from the premises of the retailer and consumed off the premises. If approved, it will be one of 43 series 009 licenses in Flagstaff.

To view surrounding liquor licenses, please visit the Active Liquor Licenses Map.

The application was properly posted on January 13, 2026, and the Police and Community Development divisions have reviewed the application and provided their respective reports. No written protests have been received to date.

Financial Impact:

There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State.

Policy Impact:

Not applicable

Previous Council Decision or Community Discussion:

Not applicable

Options and Alternatives to Recommended Action:

Forward the application to the State with a recommendation for approval;
Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

Connection to PBB Priorities and Objectives:

Liquor licenses are a regulatory action and there is no Council goal that applies.

Connection to Regional Plan:

None

Connection to Carbon Neutrality Plan:

None

Connection to 10-Year Housing Plan:

None

Attachments:

Letter to Applicant

Hearing Procedures

PD Memo

Code Memo

Series 9 Description

Map

8.A.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

David Pedersen, Capital Improvements Project Manager

Date:

02/10/2026

Meeting Date:

02/17/2026

TITLE:

Consideration and Approval of Contract: JWP Blvd. Extension Project - CMAR Design Phase Services Contract

STAFF RECOMMENDED ACTION:

Approve the Construction Manager At Risk (CMAR) Design Phase Services Contract to J. Banicki Construction, Inc. for an amount not to exceed $198,760.00, which includes an $8,000.00 utility potholing contingency. The contract period is 365 calendar days.
Authorize the City Manager to execute the necessary documents.

Executive Summary:

The recommended award of the CMAR Design Phase Services Contract (the Contract) to J. Banicki Construction, Inc. will authorize an agreement for the CMAR design phase services to assist with the Design of the JWP Extension Project (the Project) in coordination with Peak Engineering, Inc. and ultimately develop a Guaranteed Maximum Price (GMP) for construction.
J. Banicki Construction, Inc. (Banicki Construction) was selected through a Qualifications-Based selection process.
The design of the Project is anticipated to be completed in Fall 2026.
The first GMP for grading is anticipated to be presented to Council in Spring 2026.
Pending approval by Council, construction of the Project is anticipated to begin in Fall 2026 and completion anticipated in Fall 2028 (2 construction seasons).
Please refer to the attached context and vicinity maps.

Financial Impact:

The funding for the design phase services of the JWP Extension Project Contract will come from Transportation Tax, Proposition 419 funding in the amount of $198,760.00. The Fourth Street/JWP Extension budget allocation has $8,750,000 for FY2025-26. Funds for this contract will come from account 048-10-117-3369-6.

Policy Impact:

No impact.

Previous Council Decision or Community Discussion:

The JW Powell Extension Project has been before City Council sixteen times in the past nine years.

25 October 2016 (Council Work Session) - Discussion on Infrastructure and Public Facilities Planning and Engineering in the John Wesley Powell Boulevard area.
6 February 2018 (Council Meeting) - Award of contract to Peak Engineering for design and planning services.
24 April 2020 (Council Budget Retreat) - JW Powell Blvd Extension discussed during the Capital Programming update.
27 October 2020 (Council Work Session) – Land Use Framework and engineering design update shared for the original alignment.
5 October 2021 (Council Meeting) – Project update and Change Order 4 approved by Council.
31 March 2022 (Five-Year Summary Retreat) – JW Powell Blvd Extension discussed in project prioritization.
22 April 2022 (Council Budget Retreat) – JW Powell Blvd Extension discussed during the Capital Programming update.
28 June 2022 (Council Meeting) – Council direction sought on proposed alignment for new roadway.
7 July 2022 (Council Meeting) – Council finalized proposed alignment for new roadway.
30 May 2023 (Council Meeting) – Project update and discussion on Specific Plan and Scope of Change Order 5.
9 April 2024 (Council Meeting) – Project update.
8 October 2024 (Council Meeting) – Project update.
3 December 2024 (Council Meeting) – Approvals of Development Agreements with Little America, JP325, LLC, STL405, LLC, Kelly J. and Christy R. Gibson for the construction of JWP across their properties and the 1^st Amendment to Canyon Del Rio Development Agreement regarding the JWP extension.
1 July 2025 (Council Meeting) – Change Order 7 for Engineering Design.
23 September 2025 (Council Meeting) – JWP Planning and Engineering Update
17 February 2026 (Council Meeting) – JWP CMAR Design Phase Services

Project Background and Community Outreach:

On 20 February 2018, City Council approved the contract with Peak Engineering, Inc. for the John Wesley Powell Area Specific Plan Study to develop a Specific Plan to guide the future private development of public infrastructure, utilities and public facilities (schools, fire/police stations, libraries, parks, etc.).

In November 2018, voters approved Proposition 419 which allocated a proportional share of funding for roadway and bike and pedestrian improvements along the future John Wesley Powell Boulevard extension.

On 27 October 2020, City Staff and the JW Powell Design Team presented an update to City Council regarding the current design work and the Land Use Framework.

On 28 January 2021, the JW Powell Design Team conducted a corporate meeting with the small-parcel property owners and consequential one-on-one meetings with small-parcel property owners who requested to meet regarding specifics to their respective parcels.

Starting in May 2021, the JW Powell Design Team began to meet with the large-parcel property owners individually.

On 28 June and 7 July 2022, City Council, along with copious community input, selected the final alignment for the new JWP roadway extension. The final alignment shifts the alignment to the west and out of the South Fourth Street corridor.

On 3 December 2024, City Council approved three separate development agreements to secure the location of the JWP extension.

On 14 May 2025, the City of Flagstaff held a second Open House for the general public, following up on the initial April meeting to gather feedback from property owners. This Open House followed the same format, with stations on the specific plan process, transportation, land use, housing, and services, trails, and open space and wildlife staffed by project team members and topic experts. Feedback from these meetings has informed the plan's content. It is anticipated that the draft plan will be made publicly available late spring 2026 for review and comment and staff will present the draft plan to various commissions including the Transportation Commission and the Open Space Commission, and to various community groups. After public feedback has been incorporated as appropriate, the plan will go to Planning and Zoning Commission for recommendation of approval and then to City Council for final adoption. It is anticipated that final adoption will occur in winter 2026 or early spring 2027.

Options and Alternatives to Recommended Action:

Approve the Construction Manager At Risk (CMAR) Design Phase Services Contract to J. Banicki Construction, Inc. for an amount not to exceed $198,760.00 for 365 calendar days; or
Reject the contract, which will delay the project and likely impact the development agreements with property owners.

Background and History:

Procurement staff developed a Request for Statement of Qualifications (RSOQ) solicitation for CMAR Design and Construction Phase Service and published it in the Arizona Daily Sun on 8 November and 18 November 2025 and posted the RSOQ to the City of Flagstaff's solicitation website PlanetBids on 1 November 2025. On 4 December 2025, the City received seven Statements of Qualifications (SOQs) from applying contracting firms. A five-member Selection Committee of City staff, an external engineer, and an external contractor reviewed and evaluated the statements and conducted interviews with the three companies. The scoring from the statement of qualifications brought the ree highest scoring firms forward to the interview/discussion process. Scoring from the SOQ evaluations was not included in the interview scoring. The scores from interview/discussion process were the determination for the choice of award request. Based upon the numerical scoring of the interviews, the Selection Committee identified the most qualified firm to perform the CMAR design and construction phase services for the Project and recommended commencing negotiations for a scope and fee proposal to be provided by Banicki Construction. The evaluation results are as followed:

1st J. Banicki Construction
2nd Hunter Contracting
3rd Eagle Mountain Construction

As per the RSOQ, Banicki Construction will be expected to enter into separate Design and Construction Phase Services Agreements, holding the Construction Phase Services Agreement until their GMP for the Project is successfully negotiated and approved by Council.

Banicki Construction's SOQ and interview demonstrated a clear recognition of the knowledge and experience of coordinating with the City's Engineering Professional to develop a design and perform the construction of a complex sequence of improvements within a complex floodplain and unadulterated forest, as well as understanding the schedule requirements for completing the improvements including coordination with developers who will be constructing JWP on either side of the City's section of the roadway.

Connection to PBB Priorities and Objectives:

Sustainable and Innovation Infrastructure

Provide, manage, and maintain effective infrastructure for multimodal and active transportation
Deliver outstanding services to residents through a healthy, well-maintained infrastructure system

Connection to Regional Plan:

Region Plan Goal – Environmentally Sensitive Lands Goals and Policies
Goal E&C.7. Give special consideration to environmentally sensitive lands in the development design and review process

Connection to Carbon Neutrality Plan:

DD-2

Create inclusive networks for walking and biking that are continuous, attractive, safe, comprehensive, and convenient for people of all ages

IR-2
Ensure equity, accessibility, and inclusion across all City of Flagstaff Parks and Recreation facilities, helping all members of the Flagstaff community to meet their health and wellness needs

Connection to 10-Year Housing Plan:

The JWP Extension Project will open the southeastern portion of Flagstaff to many new housing opportunities.

Connection to Division Specific Plan:

None

Attachments:

Design Phase Contract 2026-39

Context Map

Vicinity Map

CMAR Proposal

8.B.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Brandi Suda, Finance Director

Date:

02/10/2026

Meeting Date:

02/17/2026

TITLE:

Consideration and Approval of Contract: Approve the First Amendment to the contract with immixTechnology, Inc. for the UKG Pro Timekeeping software and support.

STAFF RECOMMENDED ACTION:

Approve the First Amendment to the contract with immixTechnology, Inc. for UKG Pro Timekeeping software and support to increase the total contract amount not to exceed $300,000; and
Authorize the City Manager to execute all necessary documents.

Executive Summary:

The City currently administers payroll services for between 800 and 1000 full-time and part-time employees per pay period. Automating the time entry associated with payroll administration simplifies labor-intensive timesheet tracking, data entry and approval processes. An automated time entry system also aids labor law compliance. The City has utilized this software to support many of the City's divisions and sections with their timekeeping process.

In a contract dated 4/25/2025, based upon Quote Number: QUO-1505693-S2W2Q5 dated 1/29/2025, the City contracted to pay immixTechnology, Inc. $72,573.03 for the Period of Performance dated 3/20/2025-3/19/2026. The 4/25/2025 contract did not come before the City Council as it was below the threshold required under the City Charter.

Staff has a need to continue to use the software and support and received Quote Number: QUO-1552180-R8H6R5 dated 10/15/2025, through which the City would pay immixTechnology, Inc. an additional $72,748.73 for the Period of Performance dated 3/20/2026-3/19/2027. This Quote is the basis of the proposed First Amendment for the UKG Pro payroll time entry software and support. The total combined compensation equals $145,321.76, which requires City Council approval and is the reason the First Amendment is before the City Council.

Staff has requested approval of an expenditure of an amount not to exceed $300,000 in anticipation of a potential need for future software and support services from this vendor.

Financial Impact:

Project Name: UKG Pro Timekeepting software and support
Cost: $300,000 over 4 years
Account Number Budgeted: 001-02-034-0132-1-4343
FY2025-26 Budgeted Amount: $81,177
Grant Funded: no
Funding Source: General Fund

Policy Impact:

None.

Previous Council Decision or Community Discussion:

A prior contract for UKG Pro timekeeping services was approved by Council on September 15, 2020.

Options and Alternatives to Recommended Action:

Approve the First Amendment to continue the time entry software and support services; or
Decline to enter into this First Amendment and return to previously manual timesheet tracking process.

Background and History:

The City of Flagstaff has a workforce of approximately 800 to 1,000 employees per pay period. One of the key requirements in managing the workforce is to accurately account for employees' time on and off of the job. This information is used for several purposes:

1. Payroll — to ensure each employee is paid a fair and accurate pay.
2. Time management — supervisors have to make sure staffing levels are consistent with job requirements and ensure over-time hours are kept to a minimum.
3. Leave time management — employee leave time used must be accurately deducted.
4. Compliance — the City has to adhere to City policy and federal and state laws.
5. Cost accounting — labor costs have to be accurately distributed to the appropriate accounting units.
6. Grant accounting — labor costs related to grants have to be accurately recorded and reported.

Throughout the entire period of this contract, the City has been working under a cooperative purchase agreement through the General Services Administration Federal Supply Service which was identified by Contract No. GS-35F-0265X as labeled on each of the quotes provided by immixTechnology, Inc.

Contract No. GS-35F-0265X defines the terms and conditions of the UKG Pro Timekeeping software and support and is attached to the First Amendment.

Connection to PBB Priorities and Objectives:

High Performing Governance: Enhance the organization's fiscal stability and increase efficiency and effectiveness.

Connection to Regional Plan:

None

Connection to Carbon Neutrality Plan:

None

Connection to 10-Year Housing Plan:

None

Attachments:

First Amendment and Exhibits

EXECUTED CONTRACT

8.C.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Nathan Naliborski, Fleet Manager

Co-Submitter:

Jen Brown

Co-Submitter:

Jen Brown

Date:

02/10/2026

Meeting Date:

02/17/2026

TITLE:

Consideration and Approval of Contract: Cooperative Purchase Contract with Global Rental Co., Inc. for an Altec AT48M Aerial Work Platform in the amount of $233,526, plus all applicable taxes.

STAFF RECOMMENDED ACTION:

Approve the Cooperative Purchase Contract with Global Rental Co., Inc. for an Altec AT48M Aerial Work Platform in the amount of $233,526.00, plus all applicable taxes; and
Authorize the City Manager to execute the necessary documents.

Executive Summary:

The Public Works - Streets Section is responsible for maintaining the city's 700 lane miles of roadway, including the maintenance of traffic signals and over 4,000 streetlights. Streets have been focused on the transition of the City's streetlights to dark-sky compliant LED fixtures over the past couple years and this new vehicle will be dedicated to our streetlight and traffic signal program. Streets also maintain 48 signalized intersections across the city and the numerous pedestrian crossings. The purchase of an Altec AT48M Aerial Work Platform (a/k/a "bucket truck") would allow Streets to maintain the ability to service all of our City infrastructure in these programs.

Financial Impact:

The Streets Section will utilize the FY2025-26 budget in the following accounts:

040-06-161-0618-6-4401 - Streets Rolling Stock - $220,000
040-06-161-0614-6-4357 - Streets Repair and Maintenance - $13,526 overage will be covered in this account

This purchase was presented to, approved by the Fleet Management Committee and the Budget process for FY 2026.

Policy Impact:

Our community desires a strong relationship to our transportation infrastructure and its maintenance expectations. This piece of equipment is essential in the safe maintenance and replacement of lighting fixtures and traffic signal maintenance.

Previous Council Decision or Community Discussion:

None.

Options and Alternatives to Recommended Action:

Approve this Cooperative Purchase Contract with Global Rental Co., Inc.; or
Forego the purchase of the bucket truck and provide staff with other alternatives.

Background and History:

The Streets section currently utilizes one Altec Aerial Work Platform mounted on a Freightliner cab/chassis. This unit is two-wheel drive and is a med/heavy-duty vehicle which has some limitations on access. The proposed purchase would add a bucket truck to the Section, allowing the two new Streetlight Technicians approved in 2022/2023 to conduct repairs and maintenance of street lighting, signal, and pedestrian crossings while allowing for the Signal Technician team to keep up with their workload.

City of Flagstaff Purchasing section worked with the Fleet section to identify an agency contract for cooperative use. Sourcewell is a State of Minnesota local government conducted a competitive and open procurement process through Request for Proposal 040924 that resulted in Contract # 040924-ALT with Contractor.

Connection to PBB Priorities and Objectives:

Transportation and Public Infrastructure - Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system.

Connection to Regional Plan:

None.

Connection to Carbon Neutrality Plan:

None.

Connection to 10-Year Housing Plan:

None.

Attachments:

Detailed Specs

Cooperative Purchase Contract

8.D.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Emily Markel, Purchasing Manager

Co-Submitter:

Paul Mood

Co-Submitter:

Paul Mood

Date:

02/10/2026

Meeting Date:

02/17/2026

TITLE:

Consideration and Approval of Contract: First Amendment to Consultant Services Contract with ATL, Inc. d/b/a CMT Technical Services.

STAFF RECOMMENDED ACTION:

Approve the First Amendment to the Consultant Services Contract with ATL, Inc. d/b/a CMT Technical Services in an amount of $150,000; and
Authorize the City Manager to execute the necessary documents.

Executive Summary:

ATL, Inc. d/b/a CMT Technical Services ("CMT Technical Services") has been providing materials testing consultant services for the City of Flagstaff under a Consultant Services Agreement since February 20, 2025. Material testing services include quality assurance for all permitted City infrastructure improvements, is managed by the City Engineer, and reports directly to assigned City staff. This First Amendment will add an additional year to the term of the Consultant Services Agreement and an additional cost of $150,000. By adding $150,000 to the cost of the Consultant Services Agreement, the threshold value of this contract will exceed $100,000, thereby requiring City Council approval under the City Charter.

Financial Impact:

Project Name: First Amendment to Consultant Services Agreement
Cost: $150,000.00
Account Number Budgeted: 001-10-123-0314-4-4206
FY2025-26 Budgeted Amount: $192,000
Grant Funded: No
Funding Source: General Fund - Engineering Permit Fee

Policy Impact:

None.

Previous Council Decision or Community Discussion:

Council approved a contract with CMT Engineering Laboratories on May 21, 2019. That contract expired in 2025 and was replaced with a one-year contract, which is now being extended for an additional year to allow for a formal solicitation to be completed.

Options and Alternatives to Recommended Action:

Approve the First Amendment to the Consultant Services Agreement, as recommended; or
Reject the First Amendment and provide additional direction to staff. This option would impact the ability of the City to perform quality assurance testing for infrastructure improvements.

Background and History:

The elimination of the City's in-house materials testing personnel and laboratory in 2014 intimated the need to hire a private sector firm. The current contract with the private sector firm will end soon and needs to be extended and more funding to be agreed to. The Purchasing team is currently working on a formal solicitation to establish a long-term contract with the awarded firm.

Connection to PBB Priorities and Objectives:

N/A

Connection to Regional Plan:

N/A

Connection to Carbon Neutrality Plan:

N/A

Connection to 10-Year Housing Plan:

N/A

Connection to Division Specific Plan:

N/A

Attachments:

2025-139 First Amendment CMT Materials Testing

2025-139 Original Contract

8.E.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Neil Chapman, Wildland Fire Captain

Co-Submitter:

Teddy Callan

Date:

02/10/2026

Meeting Date:

02/17/2026

TITLE:

Consideration and Approval of Contract: City wide routine and emergency tree service on-call contracts with C's Tree Service, ArborWorks, and West Coast Arborists, Inc.

STAFF RECOMMENDED ACTION:

Approval of the City wide routine and emergency tree service on-call contracts with C's Tree Service, ArborWorks, and West Coast Arborists, Inc.;
Authorize the City Manager to execute the necessary documents.

Executive Summary:

The City needs an accelerated contracting process for routine and emergency tree services. This includes tree limb trimming and cutting, tree felling, root system removal, trimming trees around utilities, and chipping services. These services are needed to maintain safety and efficiency for the Flagstaff Fire Department, Engineering and Capital Improvements, PROSE, Public Works, Sustainability, and Water Services.

On June 30, 2025, the City of Flagstaff initiated a Request for Statements of Qualification process to establish a qualified list of Contractors for on-call Routine and Emergency Tree Services to be utilized over a five (5) year period on an as-needed basis. Selection to this list does not guarantee a contract award or a specific volume of work. Individual project scopes will be assigned via separate task orders or Purchase Orders issued under the on-call contract. Each project will be governed by its own negotiated scope of work, schedule, and compensation.

Three qualifying proposals were reviewed, scored, and approved by staff (C's Tree Service, ArborWorks, and West Coast Arborists, Inc).

Financial Impact:

Routine and emergency tree services are implemented via available funding mechanisms, including general division budgets, bond funds (FWPP), and grants. This on-call contract will save staff time in project management and procurement. Divisions that have requested these on-call contracts are the Flagstaff Fire Department, Engineering and Capital Improvements, PROSE, Public Works, Sustainability, and Water Services.

The total not to exceed these contracts will be $155,000 per contract, annually:

$100,000 – Flagstaff Watershed Protection Project 407-09-425-3277-1-4260
$55,000 – Water Services Funds

Stormwater Maintenance 206-08-331-1257-0-4237
Water Production Plant (drinking water treatment plant) 202-08-301-1022-0-4229
Water Reclamation Plants (wastewater treatment plants) 203-08-311-1111-0-4208
Water Distribution 202-08-303-1052-0-4290 (currently used for our Leak Detection program and will be asking for additional on-going funding, to support this contract)
Wastewater Collections 203-08-313-1134-0-4237

Policy Impact:

These on-call contracts have no policy impact at this time.

Previous Council Decision or Community Discussion:

There has not been previous City Council decision on this item.

Options and Alternatives to Recommended Action:

The preferred option is to provide on-call contracts to C's Tree Service, Arborwokrs, and West Coast Arborists, Inc.
A second option is to hire additional City staff and equipment to do the same amount of work.
A third option is to allow the routine tree services to be deferred while requiring City staff to implement all emergency services work.

Background and History:

The City manages a significant number of projects that require routine and emergency tree services. These services support safety and operational needs for the Flagstaff Fire Department, Engineering and Capital Improvements, PROSE, Public Works, Sustainability, and Water Services. To streamline access to these services and reduce the need for repeated standalone procurements, Purchasing issued a Request for Statements of Qualifications (RSOQ) on June 30, 2025. Published July 3rd and July 17, 2025, in the Arizona Daily Sun. Selection to the list does not guarantee a specific volume of work, and individual scopes will be assigned through separate task orders issued under the on-call contracts.

The City received four submittals in response to the RSOQ. One submittal was deemed non-responsive for failing to meet the minimum submission requirements. The remaining three firms, ArborWorks, C's Tree Service, and West Coast Arborists, Inc., were determined to be qualified submitters, and were evaluated by a staff selection committee. Based on these results, staff recommends entering into separate on-call contracts with all three firms to provide flexibility and capacity for routine and emergency tree service needs citywide.

Their scoring is as follows:

- ArborWorks - 514 / 600
- C's Tree Service - 313 / 600
- West Coast Arborist - 493 / 600

Connection to PBB Priorities and Objectives:

High Performing Governance: Implement innovative local government programs, new ideas and best practices; be recognized as a model for others to follow
Safe and Healthy Community: Ensure built environment is safe through the use of consistent standards, rules and regulations, & land use practices
Environmental Stewardship: Promote, protect & enhance a healthy, sustainable environment & its natural resources
Environmental Stewardship: Strengthen Flagstaff's resilience to climate change impacts on built, natural, economic, health, & social systems
Livable Community: Support the development of attainable and accessible housing
Livable Community: Achieve a well maintained community through comprehensive and equitable code compliance

Connection to Regional Plan:

Environmental Planning & Conservation — Vision for the Future: In 2013, the long-term health and viability of our natural resource environment is maintained through strategic planning for resource conservation and protection.
Policy E&C.3.3 — Invest in forest health and watershed protection measures.
Policy E&C.6.1 — Encourage public awareness that the region's ponderosa pine forest is a fire-dependent ecosystem and strive to restore more natural and sustainable forest composition, structure, and processes.
Policy E&C.6.3 — Promote protection, conservation, and ecological restoration of the region's diverse ecosystem type and associated animals.
Policy E&C.6.2 — Encourage all landowners and land management agencies to emphasize forest ecosystem restoration and catastrophic fire risk reduction for the lands under their respective jurisdictions.
Policy E&C.6.6 — Support collaborative efforts for forest health initiatives or practices, such as the Four Forest Restoration Initiative (4FRI), to support healthy forests and protect our water system.
Policy E&C.10.2 — Protect, conserve, and when possible, enhance and restore wildlife habitat on public land.
Policy PF.3.1 — Maintain high-quality effectiveness and efficiency in law enforcement, fire, and emergency services to the extent that is consistent with governmental operations, plans, public policies, population served, and monies available.

Connection to Carbon Neutrality Plan:

HF-1: Protect existing forests, resources, and meaningful open spaces.
HF-2: Restore and maintain the natural fire-adapted structure and pattern of the forests of the greater Flagstaff region through collaboration with partners.
HF-3: Educate the public on forest health and wildfire risk reduction.

Consolidating carbon stocks in fewer, larger trees reduces the risk of carbon loss from fire. The natural forest structure provides the best target for maintaining sustainable carbon stocks and ecological function.

Connection to 10-Year Housing Plan:

These tree service contracts will support wildfire risk reduction activities that align with Connect 3.2: Encourage neighborhoods, housing types, and building practices that increase health.
Investing in wildfire risk reduction is the best way to mitigate public health impacts associated with undesirable wildfires. For example, air quality impacts and stress.

Connection to Division Specific Plan:

These contracts align with the FFD 2023-2024 Strategic Plan service level goal: Reduce risks through Prevention & WFM efforts.

Attachments:

ArborWorks Contract

C's Trees Contract

West Coast Arborist Contract

8.F.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Neil Chapman, Wildland Fire Captain

Date:

02/10/2026

Meeting Date:

02/17/2026

TITLE:

STAFF RECOMMENDED ACTION:

Staff recommends City Council approve a one-year agreement with the New Venture Fund in the amount of $249,578 and authorize the City Manager to execute the necessary documents.

Executive Summary:

Flagstaff is surrounded by peaks and canyons of the most sacred importance. Home to the largest continuous ponderosa pine forest in the world, this landscape and the indigenous communities have benefited from frequent fire for well over 15,000 years. Suppressing lightning ignitions and excluding cultural burning since the late 1800's has drastically transitioned the arrangement of forest fuels and increased community wildfire risk across northern Arizona.

First responders, scientists, land managers, and community planners accept that fire suppression, exclusion of indigenous stewardship, and community planning that does not recognize wildfire risk reduction science have had disastrous consequences for ecosystems and the human communities that depend on them. Catastrophic wildfire is by far the most significant risk facing the City of Flagstaff.

The Flagstaff Fire Department seeks to reduce wildfire risk by implementing a comprehensive wildfire resilience program based on the pre-fire ecosystem and pre-fire community strategies of the Gordon and Betty Moore Foundation's Wildfire Resilience Initiative. A foundational concept of this effort is the understanding that the health of the Flagstaff Community and the protection of watersheds and water infrastructure is linked to the health of the land.

A transformative, long-term, watershed and wildfire resilience program has roots in Flagstaff but requires additional capacity and access to new tools and networks. This grant agreement will build on Flagstaff's ongoing forest health efforts and community resilience commitment. The Project will leverage multiple existing initiatives and partnerships to meet the evolving needs of the Flagstaff community by providing a higher level of service.

Objective 1. Improved ecosystem health and ecosystem services provisioning are supported through appropriate fire regimes based on historical intervals, range of variability, management goals and in consideration of future ecological condition through stewardship and management actions that prioritize ecosystem health.

Objective 2: Prioritized, implemented, and well maintained network of fuels reduction treatments to disrupt fire pathways and prevent wildfire from entering and spreading in the built environment.

Objective 3: Reduction of structure-to-structure conflagration in developed WUI communities.

The Colorado River Sustainability Campaign (CRSC) is a project that is fiscally sponsored by the New Venture Fund. The New Venture Fund (NVF) is an incorporated nonprofit that provides such services to several projects. The CRSC resides within it and is not separately incorporated. The CRSC operates with a unique mission and purpose, raises separate funds, and spends the money that is raised. NVF is the recipient of funds it raises separately. The NVF handles the CRSC accounting, compliance, payroll, contracting, and granting services. And because CRSC is a project residing at NVF, NVF legally holds CRSC contracts and grant agreements. When the CRSC contracts with someone, that contractor actually contracts with NVF. And when the CRSC makes a grant to a third party, the grant agreement is actually with the New Venture Fund.

The Gordon and Betty Moore Foundation funds the CRSC's work on wildfire resilience in the Colorado River Basin and has since 2023. It has increased its support to the CRSC to allow for broader engagement in the basin, which includes the opportunity to support the work of the Flagstaff Fire Department. The CRSC has approximately 15 similar funding relationships related to wildfire in the basin.

Financial Impact:

Project Name: Flagstaff Fire Department Wildfire Resilience Initiative
Cost: $249,578
Account Number Budgeted: 214-1-170-6397-0-xxxx
FY Budgeted Amount: $341,700
Grant Funded: $249,578
Funding Source: New Venture Fund

Policy Impact:

Funding supports current WFM programs, improves access to new risk modeling technology, and improves community-wide planning efforts.

Previous Council Decision or Community Discussion:

This agreement continues the wildland fire resilience partnership with the Gordon and Betty Moore Foundation that was initiated via a grant agreement that was approved by Council on May 21st, 2024.

Options and Alternatives to Recommended Action:

The City Council has the option not to approve this agreement.
This will delay implementation and could result in the potential loss of funding commitments.
The current Wildland Fire Management level of service would be negatively impacted as a current full-time position is funded via this long-term grant partnership.

Connection to PBB Priorities and Objectives:

Priority Based Budget Key Community Priorities and Objectives:

High Performing Governance: Implement innovative local government programs
Safe and Healthy Community: Ensure built environment is safe through the use of consistent standards, rules and regulations, & land use practices
Environmental Stewardship: Promote, protect & enhance a healthy, sustainable environment & its natural resources
Environmental Stewardship: Strengthen Flagstaff's resilience to climate change impacts on built, natural, economic, health, & social systems

Connection to Regional Plan:

Connection to Carbon Neutrality Plan:

Carbon Neutrality Plan:
HF-1: Protect existing forests, resources, and meaningful open spaces
HF-2: Restore and maintain the natural fire-adapted structure and pattern of the forests of the greater Flagstaff region through collaboration with partners.
HF-3: Educate the public on forest health and wildfire risk reduction.

Connection to 10-Year Housing Plan:

3.2 Encourage neighborhoods, housing types, and building practices that increase health

Connection to Division Specific Plan:

Connection to FFD 2025 - 2028 Strategic Plan:

PERSONNEL AND PROCESS DEVELOPMENT
• Work to continuously improve communication
• Advance Community Risk Reduction measures

FUNDING
• Increase personnel

SERVICE LEVEL
• Increase firefighting staffing
• Increase outreach positions
• Reduce risks through Prevention and Wildfire Management efforts

Attachments:

Agreement

8.G.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Alec Latino, Engineering Project Manager

Date:

02/10/2026

Meeting Date:

02/17/2026

TITLE:

Consideration and Approval of Contract: Approve a Task Order to an On-Call Professional Services Contract with The WLB Group, Inc. for the Highland Mesa FUTS Project.

STAFF RECOMMENDED ACTION:

Approve a Task Order to an On-Call Professional Services Contract with The WLB Group, Inc. in the amount of $129,040 for the Highland Mesa FUTS Project and a contract duration of 365 calendar days; and
Authorize the City Manager to execute the necessary documents.

Executive Summary:

Through a Contract for On-Call Professional Services approved by the City Council and dated September 19, 2022, The WLB Group, Inc. ("WLB Group") became an On-Call Professional Services provider for Engineering Services ("On-Call Contract"). The process for utilizing the engineering services of providers, such as WLB Group, includes preparing a Task Order which defines the scope of work and price for the engineering services.

Here, staff had a need for engineering services on the Highland Mesa FUTS Trail and sought to utilize the September 19, 2022 On-Call Contract with WLB Group. The Highland Mesa FUTS Trail design work will accommodate the engineering design of approximately 1,700 linear feet of trail. The proposed trail is anticipated to be asphalt and/or concrete. The site conditions and topography will also require our design team to coordinate traffic analyses as well as coordinate any structural retaining walls that will be needed to accommodate the trail. The engineering design work will also investigate geotechnical conditions and provide engineering design recommendations. WLB Group will also help identify any easements required to construct the trail. The project is needed to coordinate access to the Highland Mesa Park currently under design.

Staff followed the procedural requirements and completed the necessary Task Order documentation which was presented to the Change Order Committee on January 8, 2026. The Change Order Committee reviewed and approved the Task Order and it is now before the City Council for further approval.

Financial Impact:

This project was not budgeted as part of the FY2025-26 budget. The budget appropriation from the FY26 Lockett Fourth Roundabout has been reallocated to this project in the amount of $150,000 in FY2025-26. This budget appropriation reallocation will not have any impact on the timing of either project. This project will be funded by the Roadway Pedestrian Bicycle Safety Improvements, Bicycle Pedestrian Projects, and Flagstaff Urban Trail System Funds for FY26 and FY27. The design budget accommodates conceptual design to final plans, traffic analysis, geotechnical investigation, stormwater analysis, structural design for retaining walls, and will identify any needed easements.

Policy Impact:

No impact.

Previous Council Decision or Community Discussion:

On July 5, 2022, the City Council approved numerous On-Call Professional Services Contracts, including an engineering services contract with The WLB Group, Inc.

Options and Alternatives to Recommended Action:

Approve the Task Order to the On-Call Professional Services Contract as recommended. Approval will allow work on the project to move forward.
Reject request for the design contract. This action would delay the project.
1. If rejection occurs, possible options include:
  1. Suspend or cancel the project.

Background and History:

During the design of the Highland Mesa Park, it was identified that an existing FUTS would need to be rerouted to accommodate the future park. WLB Group is the engineering firm working with PROSE on the design of the park. WLB Group was selected from the City's on-call engineering firm list to help coordinate design of the relocated FUTS with the park.

Community Benefits and Considerations:
The Highland Mesa FUTS will provide pedestrian access from the end of Highland Dr. to S. Highland Mesa Rd. This piece of trail will act as a critical connection for multi-use, non-motorized users. The trail will allow easy access for residents living in the area to businesses located on S. Woodlands Village Blvd. as well as provide better connectivity to Northern Arizona University. This trail will also provide access to the proposed Highland Mesa Park.

The Change Order Committee (COC) is tasked with reviewing and approving the use of On-Call task orders over $100K. The COC reviews these task orders in order to confirm they are in scope with the On-Call program and to monitor the On-Call expenditure cap for that discipline. This Task Order has been reviewed and approved by the COC, it is within scope and within the expenditure cap.

Connection to PBB Priorities and Objectives:

Livable Community — Provides amenities and activities that support a healthy lifestyle.

FUTS trails are an amenity that supports a healthy lifestyle by making active transportation safe and more accessible.

Sustainable and Innovative Infrastructure — Provide, manage, and maintain effective infrastructure for multimodal and active transportation.

This project will provide new infrastructure for multimodal and active transportation.

Safe and Healthy Community — Promote physical and mental well-being through providing recreational opportunities, parks, open space, and active transportation options.

This project will promote physical and mental well-being for community members by providing safe, active transportation routes.

Connection to Regional Plan:

Regional Plan Goal || Open Space

Use open space as opportunities for non-motorized connectivity, to interact with nature, and to enjoy the views and quiet. (OS.I.4)

Regional Plan Goal || Downtown Area

Provide multiple routes and pathways for pedestrian movement (LU.I2.7)
As defined in the FUTS Master Plan, includes trail access points and bicycle facilities (LU.I2.9)

Regional Plan Goal || Suburban Area

Prioritize connectivity for walking, biking, and driving within and between surrounding neighborhoods. (LU.I3.I)
Use open space and FUTS trails to provide walking and biking links from residential uses to employment, shopping, schools, parks, and neighbor woods (LU.I3.9)

Regional Plan Goal || Environmental Planning & Conservation

Reduce Greenhouse Gas Emissions (E&C.2)

Regional Plan Goal || Community Character

Reflect and respect the region's natural setting and dramatic views in the built environment (CC.1)

Regional Plan Goal || Transportation

Improve mobility and access throughout the region. (T.1)
Improve transportation safety and efficiency for all modes. (T.2)
Increase the availability and use of pedestrian infrastructure, including FUTS, as a critical element of a safe and livable community. (T.5)
Provide for bicycling as a safe and efficient means of transportation and recreation. (T.6)

Connection to Carbon Neutrality Plan:

The proposed FUTS design, once constructed, will help our community be less car dependent. Constructing new trails will encourage Flagstaff residents, as well as visitors, to walk or choose other forms of active transportation. The construction of trails also makes it easier for the community to access public transit.

Connection to 10-Year Housing Plan:

N/A

Connection to Division Specific Plan:

The Highland Mesa FUTS is shown as a future path in the Active Master Transportation Plan (ATMP) adopted by the City Council.

Attachments:

Change Order Committee Approved Form

Context Map- Highland Mesa FUTS

Task Order from WLB

Vicinity Map- Highland Mesa FUTS

2022 Fully Executed WLB Group Contract

8.H.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Sarah Langley, Public Affairs Director

Date:

02/10/2026

Meeting Date:

02/17/2026

TITLE:

Consideration and Ratification: Letter of opposition to proposed national park fee increase

STAFF RECOMMENDED ACTION:

Retroactively approve the letter of opposition

Executive Summary:

Staff received a request to issue a letter of opposition from the Council related to the current $100 per person International Visitor/Nonresident Surcharge for entry to eleven major U.S. National Parks, as this policy directly impacts Grand Canyon National Park and, consequently, Flagstaff's visitor economy. The letter has been shared with the City's federal delegation.

Financial Impact:

None

Policy Impact:

None

Previous Council Decision or Community Discussion:

N/A

Options and Alternatives to Recommended Action:

N/A

Background and History:

N/A

Connection to PBB Priorities and Objectives:

N/A

Connection to Regional Plan:

N/A

Connection to Carbon Neutrality Plan:

N/A

Connection to 10-Year Housing Plan:

N/A

Connection to Division Specific Plan:

N/A

Attachments:

Letter of Opposition

9.A.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Shannon Anderson, Assistant City Manager

Date:

02/10/2026

Meeting Date:

02/17/2026

TITLE:

Consideration and Approval of Contract: Approve the Downtown Flagstaff Enhanced Services Contract with Flagstaff Downtown Business Alliance in the amount of $666,959.05, annually.

STAFF RECOMMENDED ACTION:

Approve the Downtown Flagstaff Enhanced Services Contract with Flagstaff Downtown Business Alliance in the amount of $666,959, annually; and
Authorize the City Manager to execute all necessary documents.

Executive Summary:

The City Council identified transformation of the downtown as a Council budget consideration during the January Council Budget Retreat. City staff presented a concept to Council for downtown enhancements at the April Council Budget Retreat. Based on the Council's feedback, City staff finalized the scope of work and completed a solicitation to enter into a contract for downtown enhanced services. The evaluation committee consisted of six City staff and two community members. The evaluation committee selected Flagstaff Downtown Business Alliance as the most qualified respondent.

This Downtown Flagstaff Enhanced Services Contract ("Contract") will provide greater support to a leading economic driver in the community and, partnering with an agency that works to preserve, promote, and enhance the vitality of Historic Downtown, will provide enhanced sanitation, maintenance, beautification, events and marketing. Staff have worked with the Flagstaff Downtown Business Alliance to negotiate the terms of the attached Contract and Scope of Work. The enhanced services will include graffiti, excrement, and weed removal; pressure washing and surface cleaning; parking kiosk cleaning; restroom cleaning and servicing; painting of red and yellow curbs and downtown green assets; snow, ice, and cinder removal; post-event cleanup; daily cleaning; and enhanced event and marketing programming.

This is a three-year contract with the ability to renew up to two additional one-year terms. The compensation is $666,959.05, annually, and the City will be invoiced monthly for 1/12th of the Contract amount. The Flagstaff Downtown Business Alliance will provide quarterly reports to City staff and two presentations to City Council per year.

Financial Impact:

Project Name: Downtown Flagstaff Enhanced Services
Cost: $666,959.05
FY2025-26 Budgeted Amount: ParkFlag: $548,000; Beautification: $95,000; Tourism: $139,500, and Recreation $8,625
Grant Funded: N/A
Funding Source: Park Flag parking rates, BBB Beautification, BBB Tourism, and General Fund

Policy Impact:

The Comprehensive Parking Management Program language may be updated to clarify the intent to improve public streets and rights-of-way and maintenance in the administrative guidelines.

Previous Council Decision or Community Discussion:

None.

Options and Alternatives to Recommended Action:

Approve the Contract as presented.
Provide alternative suggestions to City staff.
Decide not to fund enhancements in the downtown.

Connection to PBB Priorities and Objectives:

None.

Connection to Regional Plan:

None.

Connection to Carbon Neutrality Plan:

None.

Connection to 10-Year Housing Plan:

None.

Connection to Division Specific Plan:

None.

Attachments:

Contract

Presentation

9.B.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Jen Brown, Public Works Section Director - Facilities & Fleet

Co-Submitter:

Nathan Naliborski

Date:

02/10/2026

Meeting Date:

02/17/2026

TITLE:

STAFF RECOMMENDED ACTION:

Approve the Cooperative Purchase Contract with Phil Long Ford of Denver to purchase a Ford F150 EV Lightning for Engineering in the amount of $61,395.00, plus applicable fees and taxes; and
Authorize the City Manager to execute the necessary documents.

Executive Summary:

Staff recommends approval of the purchase of one Ford F-150 EV Lightning in the amount of $61,395.00, plus applicable fees and taxes, utilizing The Interlocal Purchasing System (TIPS) governmental purchasing cooperative contract number 240901; that procurement staff reviewed and validated. This vehicle will support Engineering operational needs which include local travel, site visits, inspections, and interdepartmental coordination. The Ford F-150 Lightning was evaluated alongside comparable internal combustion and hybrid options. Based on expected duty cycle, mileage, and operational use, the electric vehicle meets functional requirements while reducing fuel and routine maintenance costs. The vehicle provides equivalent payload and utility for its intended use. Charging infrastructure is currently available to support this vehicle. Funding for this purchase is available within the approved General Fund budget and is consistent with the Fleet replacement plan. Approval of this item supports efficient fleet utilization while maintaining reliability and cost control.

Financial Impact:

Project Name: Engineering Ford F150 Lightning (Replacement of E2004 2006 Ford F150)
Cost: $64,833.12
Account Number Budgeted:001-10-123-0314-4-4401
FY Budgeted Amount: $75,000
Funding Source: General Fund - approved by FMC for FY2025-26 purchase

Policy Impact:

Approval of this purchase is consistent with the City's Fleet Management Directive and approved vehicle replacement processes. The vehicle was reviewed and approved by the Fleet Management Committee (FMC) and vetted in coordination with Sustainability, and general funding for this purchase has been approved as part of the FY2025-26 budget. No policy changes or exceptions are required.

Previous Council Decision or Community Discussion:

None.

Options and Alternatives to Recommended Action:

Approve the Cooperative Purchase Contract for the purchase of the Ford F150 EV Lightning from Phil Long Ford of Denver; or
Provide alternative direction to staff and discuss further with end users and the Fleet Management Committee.

Background and History:

The Fleet Section manages vehicle replacement through an established lifecycle and evaluation process that considers age, mileage, maintenance history, operational use, and total cost of ownership. As part of the FY2025-26 fleet replacement planning effort, staff identified the need to replace a light-duty pickup assigned to Engineering that has reached an appropriate point in its service life. In alignment with the City's Fleet Management Directive, the replacement vehicle was evaluated through the FMC process and reviewed in coordination with Sustainability. Electric, hybrid, and internal combustion options were considered based on duty cycle, operational requirements, and service delivery needs. Based on this review, the Ford F-150 Lightning was identified as a suitable replacement that meets operational demands while supporting fleet modernization goals. General funding for this purchase was approved as part of the FY2025-26 budget, and existing charging infrastructure is available to support deployment of the vehicle without additional capital investment. Procurement Staff did find and validate The Interlocal Purchasing System (TIPS) a government purchasing cooperative contract number 240901.

Connection to PBB Priorities and Objectives:

Connection to Regional Plan:

None.

Connection to Carbon Neutrality Plan:

This purchase supports the City's Carbon Neutrality Plan by reducing emissions from light-duty fleet operations through the use of an electric vehicle where oeprationally feasible.

Connection to 10-Year Housing Plan:

None.

Attachments:

Phil Long Ford Cooperative Purchase Contract

9.C.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Jen Brown, Public Works Section Director - Facilities & Fleet

Co-Submitter:

Nathan Naliborski

Date:

02/10/2026

Meeting Date:

02/17/2026

TITLE:

STAFF RECOMMENDED ACTION:

Approve Cooperative Purchase Contract with PFVT Motors, LLC d/b/a Peoria Ford ("Peoria Ford"), in the amount of $111,956.61 for the purchase of a 2026 Ford F250 Super Duty 4x4 Crew Cab for Water Services and a 2026 Ford F150 XLT Hybrid 4x4 for Management Services; Emergency Management; and
Authorize the City Manager to execute the necessary documents.

Executive Summary:

Fleet is requesting City Council approval of the Cooperative Purchase Contract to authorize the purchase of one 2026 Ford F250 Super Duty 4x4 Crew Cab for Water Services and one 2026 Ford F150 XLT Hybrid 4x4 for Emergency Services.

The F-150 Hybrid, intended for Emergency Management, will be purchased through Peoria Ford using a Cooperative Purchase Contract (CTR059322 - AZ STATE) and includes a hybrid powertrain, with a total cost of $56,303.62 including taxes and fees.
The F-250, intended for Water Services operations, will be purchased through Peoria Ford using a Cooperative Purchase Contract (CTR059322 - AZ STATE) is currently in stock and ready for delivery, with a total cost of $55,652.99 including taxes and fees.

Both vehicles align with operational needs and fleet replacement planning, and procurement will follow established purchasing requirements. Both purchases were reviewed and approved by the Fleet Management Committee, Sustainability and are included in the FY 26 adopted budget.

Procurement Staff did verify and confirm the State of Arizona (ADOT) Contract CTR059322 is valid and can be used for this purchase.

Financial Impact:

Project Name: Purchase Contract with Peoria Ford for a 2026 Ford F250 Super Duty 4x4 Crew Cab for Water Services and a 2026 Ford F150 XLT Hybrid 4x4 for Emergency Management.
Cost: $111,956.61
Account Number Budgeted:

Emergency Management: 001-02-039-0114-1-4401
Water Services: 202-08-303-1053-0-4401

FY Budgeted Amount: General Fund: Emergency Management: $65,000 Water Services: $65,000
Funding Source: General Fund & Water Services - Drinking Water

Policy Impact:

The Ford F-150 hyhrid for Emergency Management is a planned replacement for a 2006 Ford F-150 and aligns with the City's fleet replacement policy. The existing vehicle was recently involved in a single-vehicle collision, with no fault attributed to Emergency Management, and is due for replacement based on age and condition. The Ford F-250 truck for Water Services supports an approved supervisor position and is required to provide the employee with a City vehicle to perform assigned duties. Both requests are consistent with adopted fleet policies and operational needs.

Previous Council Decision or Community Discussion:

None.

Options and Alternatives to Recommended Action:

Do not approve the Cooperative Purchase Contract with Peoria Ford; or
Provide alternative procurement direction to staff and discuss further with end users.

Background and History:

The City maintains a structured fleet replacement and right-sizing process to ensure vehicles are safe, reliable, and aligned with operational needs while supporting sustainability goals where feasible. Emergency Management's existing Ford F-150 truck, placed into service in 2006, has reached the end of its useful life and was further impacted by a single-vehicle collision, with no fault attributed to Emergency Management. Replacement of this vehicle was reviewed and approved by the Fleet Management Committee as part of the FY 26 budget process.

As part of this review, electric vehicle options were discussed with Emergency Management staff and evaluated in coordination with Fleet and sustainability objectives. Due to the nature of Emergency Management operations, which may require 24-hour response capability and long-distance travel with limited charging availability, an electric vehicle was determined to be operationally impractical at this time. To balance operational reliability with sustainability considerations, a hybrid Ford F-150 was selected to reduce fuel consumption and emissions while maintaining required response capability.

Water Services has recently added a supervisor position which requires a dedicated City vehicle to support daily field operations. Electric vehicle options were similarly reviewed. Water Services supervisors routinely respond to field calls and unplanned site visits that require extended range and immediate availability. An internal combustion engine vehicle was determined to be the most appropriate option to meet these operational demands. The Water Services vehicle request was reviewed and vetted by the Fleet Management Committee and approved as part of the FY 2025-2026 budget.

Connection to PBB Priorities and Objectives:

High-Performing Governance: Serve the public by providing high-quality customer service. Be an inclusive employer of choice by providing employees with the necessary tools, training, support, and compensation.
Safe and Healthy Community: Provide public safety services with resources, staff, and training responsive to the community's needs.

Connection to Regional Plan:

None.

Connection to Carbon Neutrality Plan:

None.

Connection to 10-Year Housing Plan:

None.

Connection to Division Specific Plan:

None.

Attachments:

Peoria Ford Cooperative Purchase and Exhibits

9.D.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Kevin Fincel, Deputy City Attorney

Date:

02/10/2026

Meeting Date:

02/17/2026

TITLE:

STAFF RECOMMENDED ACTION:

Approve the Cooperative Purchase Contract with Interim Public Management, LLC for professional level consulting services in an annual amount not to exceed $200,000 in any fiscal year; and
Authorize the City Manager to execute the necessary documents

Executive Summary:

City staff is requesting that City Council approve the attached Cooperative Purchase Contract with Interim Public Management, LLC (IPM) under the terms of the attached City of Phoenix agency contract, which was awarded through an open and competitive procurement process, to provide professional management level consulting services. Approving this Cooperative Purchase Contract will allow City staff to utilize interim managers and/or directors through IPM during times of vacancy to allow a competitive recruitment process to be completed. It will also allow staff to retain other professional consultant services, as needed.

Financial Impact:

Project Name: Interim Public Management
Cost: up to $200,000 annually
Account Number Budgeted: various, depending on the vacancy being filled
FY Budgeted Amount: N/A
Grant Funded: N/A
Funding Source: salary savings of vacant position

Policy Impact:

Approval of the Cooperative Purchase Contract with IPM will allow the City to temporarily work with high-level management consultants to fill vacant management positions while the recruitment process for those positions is completed.

Previous Council Decision or Community Discussion:

Cooperative purchase contracts with IPM were approved by City Council in 2019 and 2022.

Options and Alternatives to Recommended Action:

Approve the Cooperative Purchase Contract with Interim Public Management, LLC; or
Direct staff to conduct a formal competitive solicitation for the award of a City contract in lieu of utilizing the Cooperative Purchase Contract.

Background and History:

Purchasing staff has reviewed the agency cooperative contract and has found it to be within the scope of the city's needs, to have fees acceptable to the city, and is valid. This city contract will is coterminous with the agency contract.

Connection to PBB Priorities and Objectives:

High performing governance

Connection to Regional Plan:

N/A

Connection to Carbon Neutrality Plan:

N/A

Connection to 10-Year Housing Plan:

N/A

Attachments:

IPM Cooperative Purchase Contract

10.A.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Stacy Saltzburg, City Clerk

Date:

02/10/2026

Meeting Date:

02/17/2026

TITLE:

STAFF RECOMMENDED ACTION:

Executive Summary:

The applicant has requested that this item not move forward for Council consideration at this time. Should the applicant desire to move forward for Council consideration in the future, the item will be noticed in accordance with 10-20.30.080.

Financial Impact:

Policy Impact:

Previous Council Decision or Community Discussion:

Options and Alternatives to Recommended Action:

Connection to PBB Priorities and Objectives:

Connection to Regional Plan:

Connection to Carbon Neutrality Plan:

Connection to 10-Year Housing Plan:

Attachments:

10.B.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Stacy Saltzburg, City Clerk

Date:

02/10/2026

Meeting Date:

02/17/2026

TITLE:

STAFF RECOMMENDED ACTION:

Executive Summary:

Financial Impact:

Project Name:
Cost:
Account Number Budgeted:
FY Budgeted Amount:
Grant Funded:
Funding Source:

Policy Impact:

Previous Council Decision or Community Discussion:

Options and Alternatives to Recommended Action:

Connection to PBB Priorities and Objectives:

Connection to Regional Plan:

Connection to Carbon Neutrality Plan:

Connection to 10-Year Housing Plan:

Attachments:

11.A.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Tiffany Antol, Zoning Code Manager

Date:

02/10/2026

Meeting Date:

02/17/2026

TITLE:

STAFF RECOMMENDED ACTION:

Executive Summary:

City's request for a Zoning Code Text Amendment to modify Title 10, Flagstaff Zoning Code, Chapter 10-40: Specific to Zones, Division 10-40.30: Non-Transect Zones, Section 10-40.30.040: Commercial Zones, Table 10-40.30.040.B: Commercial Zones – Allowed Uses footnotes 5 and 7 to remove a conflict on allowed density for the Community Commercial zone; and for a Subdivision Code Text Amendment to modify Title 11, General Plans and Subdivision, Chapter 11-20: Subdivision and Land Split Regulations, Division 11-20.40: Subdivision Procedures and Requirements to remove requirements for Preliminary Plats to be reviewed by Council in accordance with recent state legislation. The Planning & Zoning Commission unanimously recommended (7-0) approval of this amendment at their regular meeting on January 28, 2026.

Financial Impact:

There are no anticipated financial impacts affiliated with the proposed Zoning Code Text Amendment.

Policy Impact:

There are no anticipated policy impacts affiliated with the proposed Zoning Code Text Amendment.

Previous Council Decision or Community Discussion:

There has not been a previous City Council decision on either Ordinance.

Options and Alternatives to Recommended Action:

The City Council may adopt, modify, or deny the proposed City Code Text Amendments.

Background and History:

The purpose of the proposed amendment is to clean up two provisions that have created confusion and/or conflict with recent legislation. The proposed amendment includes two minor modifications as described below:

Amend Title 10, the Flagstaff Zoning Code for the purpose of modifying, Chapter 10-40: Specific to Zones, Division 10-40.30: Non-Transect Zones, Section 10-40.30.040: Commercial Zones, Table 10-40.30.040.B Commercial Zones – Allowed Uses footnotes 5 and 7, as follows:

Residential uses in the SC, CC, HC, CS and CB zones existing prior to the effective date of this Zoning Code are considered legal, conforming uses. Residential uses in the HC, CS and CB zones shall be subject to the ~~development standards~~ setbacks, lot coverage, and building height established in the HR zone. Residential uses in the SC, CC and NCC zones shall be subject to the ~~development standards~~ setbacks, lot coverage, and building height established in the MR zone.

Residential Developments with less than 5 Dwelling Units are permitted by right on existing lots 9,000 square feet or less subject to ~~the building placement and building form~~ setbacks, lot coverage, and building height requirements of the MR zone.

This clean up is to clarify that the Medium Density Residential zone density allowances are not to be applied to developments in the Community Commercial zone which has its own density allowance.

Amend Title 11, General Plans and Subdivision, Chapter 11-20: Subdivision and Land Split Regulations, Division 11-20.40: Subdivision Procedures and Requirements, Section 11-20.40.030: Preliminary Plat, Subsection 11-20.40.030.E: Preliminary Plat Review and Approval is hereby amended as follows:

5. Approval of Preliminary Plat by City Council. Any preliminary plat with modifications to Title 13, Engineering Design Standards and Specifications for New Infrastructure, shall be approved by City Council prior to submission of engineering plans.

At the time this provision was added to the Subdivision Code, administrative review of subdivision plats was voluntary or not required. It is now required by state law that plats be reviewed and approved administratively. The Engineering Standards already include provisions for the processing of modifications which was previously administrative.

A Zoning Code Text Amendment shall be evaluated based on the following findings:

A. Finding #1: The proposed amendment is consistent with and conforms to the objectives and policies of the General Plan and any applicable specific plan;
Flagstaff Regional Plan 2030

Policy LU.1.6. Establish greater flexibility in development standards and processes to assist developers in overcoming challenges posed by redevelopment and infill sites.
Policy LU.1.7. Consider creative policy and planning tools as a means to incentivize redevelopment and infill.

B. Finding #2: The proposed amendment will not be detrimental to the public interest, health, safety, convenience, or welfare of the City;
The amendment provisions are not anticipated to be detrimental to the public interest, health, safety, convenience, or welfare of the City. The amendment to the Zoning Code is simply a clarification that density is not modified for the Community Commercial zone through footnote 5 and 7. The amendment to the Subdivision Code is in alignment with recent legislative changes requiring subdivisions to be reviewed administratively.

C. Finding #3: The proposed amendment is internally consistent with other applicable provisions of this Zoning Code.
The amendment is internally consistent, utilizes the existing format, and does not conflict with other Zoning Code or Subdivision Code provisions. It maintains both Code's purpose as a comprehensive contemporary set of land uses and requirements that are straightforward, usable, and easily understood.

Connection to PBB Priorities and Objectives:

Achieve a well maintained community through comprehensive and equitable code compliance, and development is comptable with community values.

Connection to Regional Plan:

Policy LU.1.6. Establish greater flexibility in development standards and processes to assist developers in overcoming challenges posed by redevelopment and infill sites.
Policy LU.1.7. Consider creative policy and planning tools as a means to incentivize redevelopment and infill.

Connection to Carbon Neutrality Plan:

These amendments have no connection to the Carbon Neutrality Plan.

Connection to 10-Year Housing Plan:

These amendments have no connections to the Housing Plan.

Attachments:

Ord. 2026-02 (Title 10)

Ord. 2026-03

PZ-25-00251 Housing Statement

Presentation

11.B.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Sarah Darr, Housing Director

Date:

02/10/2026

Meeting Date:

02/17/2026

TITLE:

STAFF RECOMMENDED ACTION:

Read Resolution No. 2026-10 by title only
City Clerk reads Resolution No. 2026-10 by title only (if approved above)
Adopt Resolution No. 2026-10

Executive Summary:

The Emergency Housing Voucher (EHV) program, created by the US Department of Housing and Urban Development (HUD) in 2021 to assist households at risk of or experiencing homelessness, fleeing domestic / dating violence or sexual assault, stalking, or human trafficking. Unlike other Section 8 programs that are required to use a waiting list for admission, EHV required close coordination with local Continuums of Care to identify the most vulnerable eligible households and vouchers surrendered or terminated after September 2023 cannot be reissued, resulting in a reduction in the number of available vouchers over time. The City of Flagstaff Housing Authority (CFHA) received 29 EHVs and currently has 18 active participants.

Originally funded through 2030, HUD announced in March 2025 that EHV funding will end five years early, with remaining funds expected to run out by early fall 2026. No replacement funds will be provided. As the program serves highly vulnerable households, preventing their return to homelessness is critical.

In June and August 2025, HUD issued guidance allowing Housing Authorities to request a waiver to place EHV households directly onto the Housing Choice Voucher (HCV) waiting list. These notices also offer a one-time $1,000 administrative fee for each EHV family issued an HCV by February 28, 2026. The guidance also reviewed the process necessary for Housing Authorities to establish local preferences, specifically mentioning that this can be done for EHV participants. CFHA applied for and was granted this waiver by HUD.

Staff is seeking approval of an amendment to the Section 8 Administrative Plan to create a local preference for any existing CFHA-assisted households facing termination from any HCV program due to insufficient or discontinued funding, currently only EHV participants. This preference will give EHV households priority for available Section 8 vouchers, keeping them stably housed and preventing reentry into the cycle of homelessness.

As CFHA administers a number of different programs under the Section 8 umbrella, such as VASH for veterans, FYI for foster youth, and Mainstream for non-elderly disabled households, in order to be prepared for the future, should other programs face insufficient or discontinued funding, the amendment is written broadly to cover any future HCV program participants facing the same circumstances affecting EHV now.

If this amendment is approved, the change of voucher type will be seamless for the current EHV participants, and they will remain stably housed with non-expiring assistance.

Staff recommends approving Resolution 2026-xx to ensure ongoing housing assistance for current EHV participants.

At the November 20, 2025 meeting of the City of Flagstaff Housing Authority Board of Commissioners a resolution was approved recommending that the Flagstaff City Council adopt an amendment to the CFHA Section 8 Administrative Plan creating a local preference for existing CFHA-assisted households facing termination from any HCV program due to insufficient or discontinued funding.

Financial Impact:

Funding is available within other HCV programs to facilitate the issuance of available vouchers to the remaining 18 EHV participants. There is also the potential to secure up to $18,000 in one-time Section 8 administrative funding.

Policy Impact:

The Section 8 Administrative Plan is a HUD-required policy document that provides the framework for the local operation of all Section 8 voucher programs. The Admin Plan is over 200 pages long and is available on the City's website.

Previous Council Decision or Community Discussion:

City Council has previously approved a local preference for households living or working within CFHA's service area and this remains in effect.

Options and Alternatives to Recommended Action:

Approve the amendment, which will establish a preference so that available HCV Program vouchers can be issued to EHV households that are facing termination of assistance due to HUD discontinuing program funding.

Do not approve the amendment, keeping voucher issuance based on local residency and date / time of application. Based on waiting list numbers, all available vouchers will be issued to non-EHV households.

Background and History:

The Emergency Housing Voucher (EHV) program, created by the US Department of Housing and Urban Development (HUD) in 2021 and expected to sunset in 2030, assists households at risk of or experiencing homelessness, fleeing domestic / dating violence or sexual assault, stalking, or human trafficking. Originally funded through 2030, HUD announced in March 2025 that EHV funding will end five years early, with remaining funds expected to run out by early fall 2026. No replacement funds will be provided. As the program serves highly vulnerable households, preventing their return to homelessness is critical.

Connection to PBB Priorities and Objectives:

High-Performing Governance:
- Implement innovative local government programs, new ideas & best practices; be recognized as a model for others to follow.
Inclusive & Engaged Community:
- Ensure city facilities, services, & programs are accessible for all residents & representatives of Flagstaff's diverse community.
Livable Community
- Actively support attainable & affordable housing through City projects & opportunities with developers.

Connection to Regional Plan:

HA.1: Minimize and mitigate displacement of residents and prevent the loss of existing affordable housing units.

Connection to Carbon Neutrality Plan:

CR-2: Strengthen existing community systems to create resilience to both short-term shocks and long-term change.
HA-1: Create housing options for households at all income levels and family sizes occupied by local residents.
HA-2: Connect people to equitable housing solutions
HA-3: Preserve affordable housing.

Connection to 10-Year Housing Plan:

Connect 1: Reduce homelessness in the Flagstaff community and seek creative solutions to foster housing permanency for all.
Connect 2: Implement a framework for centering equity in proposed and existing housing practices, policies, and programs.
Protect 1.2: Pursue local and legislative changes that increase the preservation, creation, and protection of affordable housing as necessary.
Protect 3: Continue Flagstaff's commitments to further federal and Arizona Fair Housing laws in all housing-related services and programs, value the efforts of those who seek to reduce barriers to equitable housing opportunities, and provide Fair Housing education and resources to the community.

Attachments:

Res. 2026-10

11.C.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Rick Tadder, Management Services Director

Date:

02/10/2026

Meeting Date:

02/17/2026

TITLE:

STAFF RECOMMENDED ACTION:

Executive Summary:

At the October 21, 2025, Council Meeting, Ordinance 2025-21 was adopted for code revisions related to the Comprehensive Parking Management Program and establishing updated public parking rates and permit fees for the ParkFlag District. Staff presented the ordinance with an effective date for the increased ParkFlag parking rates to begin March 1, 2026. The intention at the time was to have the Downtown Flagstaff Enhanced Services begin 60 days prior to the start of the increased parking rates. Staff has procured a third party contract to deliver the enhanced services. The contract is not expected to be awarded until the Council Meeting on February 17, 2026.

Therefore, staff is requesting that Council approves the change in effective date to August 1, 2026, to allow for the contractor to establish the service and provide two months of service delivery prior to increasing rates. This aligns with the original expectation of increasing parking rates after services have been established.

Financial Impact:

The delay in collection of the increased parking fees will be managed within the ParkFlag 5-year plan. There is an offsetting reduction of expenditures in the ParkFlag 5-year plan with the delayed contract implementation.

Policy Impact:

None.

Previous Council Decision or Community Discussion:

In April 2025, during the budget retreat, staff presented consideration of proposed parking rate changes to Council and received direction to proceed with a rate analysis and potential rate increase. The rates were developed to support enhanced services in the ParkFlag District.

In October 2025, Council adopted changes to the Comprehensive Parking Management Program and approved parking rate increases to be effective March 1, 2025.

Options and Alternatives to Recommended Action:

Approve the Ordinance to delay the parking rate increase to August 1, 2026 (Recommended action)
Amend and approve the Ordinance to delay the parking rate increase to a different effective date
Do not approve the Ordinance and begin collecting the increased parking fee on March 1, 2026

Connection to PBB Priorities and Objectives:

High Performing Governance

Serve the public by providing high quality customer service
Maintain the organization's fiscal stability through strong financial policies and best practices
Implement and communicate innovative and efficient local government programs, new ideas, and best practices

Sustainable and Innovative Infrastructure

Deliver outstanding services to residents through a healthy, well-maintained infrastructure system

Connection to Regional Plan:

Goal E&C.2. Achieve carbon neutrality for the Flagstaff community by 2030.
Goal LU.10. Increase the proportion of urban neighborhoods to achieve walkable, compact growth
Goal LU.12. Accommodate pedestrians, bicyclists, transit riders, and private cars to supplement downtown's status as the best-served and most accessible location in the region.

Connection to Carbon Neutrality Plan:

Decrease Dependence on Cars, DD-3: Encourage Flagstaff residents and visitors to walk, bike, roll and take a bus.
This proposal supports the City's Carbon Neutrality Plan by encouraging shifts to more sustainable modes of transportation. Higher parking rates may motivate some downtown visitors and employees to choose alternatives such as biking, ride-sharing, or public transit. ParkFlag will continue to offer the VIP Commuter Pass program, which provides free bus passes to downtown employees, and will also continue promoting carpooling and highlighting bicycle rack locations on the ParkFlag website. These measures align with the City's goals of reducing vehicle miles traveled and fostering a cleaner, more sustainable downtown.

Connection to 10-Year Housing Plan:

None

Attachments:

Ord. 2026-04

11.D.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Stacy Saltzburg, City Clerk

Date:

02/10/2026

Meeting Date:

02/17/2026

TITLE:

STAFF RECOMMENDED ACTION:

Read Resolution No. 2026-09 by title only
City Clerk reads Resolution No. 2026-09 by title only (if approved above)
Adopt Resolution No. 2026-09

Executive Summary:

With the exception of Phoenix and Tucson, who perform their own elections, municipalities across the state contract for the operation of their elections, primarily with their respective county. While the City is responsible for many of the election activities such as preparation of the resolution, ballot language, public notices, and Information Pamphlet, the County prepares the ballot (with approval by the City), and then mails out and receives the ballots, as well as counts the ballots on election day. The attached Intergovernmental Agreement (IGA) outlines the roles of the City and County for the May 19, 2026 Special Election.

Financial Impact:

The Charter Special Election has been budgeted in the FY2025-2026 Budget in account 001-01-017-0016-1-4290 in the amount of $150,000. The services provided by the County are charged at $2.50 per registered voter. With approximately 50,000 registered voters, the County charges should be around $125,000. Additional expenses will be incurred with Runbeck Election Services and English Spanish Translation Services, LLC for the compilation, translation, and mailing of the associated Information Pamphlet as well as the notification postcards.

Policy Impact:

None

Connection to PBB, Carbon Neutrality Plan, 10-Year Housing Plan & Regional Plan:

Priority Based Budget Key Community Priorities and Objectives
Foster community pride and civic engagement
Encourage public trust through transparency, accessibility and use of the City's public participation policy

Has There Been Previous Council Decision on This:

The Council has not discussed this specific IGA.

Attachments:

Res 2026-09

IGA

11.E.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Stacy Saltzburg, City Clerk

Date:

02/10/2026

Meeting Date:

02/17/2026

TITLE:

Consideration and Approval: Use of the Council Initiative Fund

STAFF RECOMMENDED ACTION:

Consideration of the use of the Council Initiative Fund to make a contribution to the Fraternal Order of Police Lodge 32 and AZ Troopers Association in support of the families of the fallen AZDPS Trooper and Pilot.
Consideration of the use of the Council Initiative Fund for any other items Council may like to consider funding within the fiscal year.

Executive Summary:

A request was made by Councilmember House to consider using the Council Initiative Fund to make a contribution to the Fraternal Order of Police Lodge 32 and AZ Troopers Association in support of the families of the fallen AZDPS Trooper and Pilot.

Financial Impact:

Cost: Up to $25,000
Account Number Budgeted: 001-09-401-1300-1-4290
FY26 Budgeted Amount: $25,000.00
Funding Source: General Fund

Amount currently available for use is $7,700.

Policy Impact:

None

Previous Council Decision or Community Discussion:

None

Options and Alternatives to Recommended Action:

None

Background and History:

The Council Initiatives Fund was established as part of the FY2020-21 Budget. The formation of this particular fund was not driven by any singular request or need, but rather as a proactive measure to enable our City Council to approve unforeseen expenditures, from time to time, that would be of benefit to the Flagstaff community. The fund is limited in amount ($25K annual appropriation) and it does not rollover or accumulate. It is an annual appropriation.

There are numerous instances throughout the course of the fiscal year where Council may want to approve miscellaneous expenditures, for the benefit of our community, that simply do not fall neatly within a specific budget appropriation. This fund is intended to allow Council some discretion to approve such expenditures. There is no established process for doing so, other than majority support. We of course always need to stay within our legal parameters and our City Attorney can advise accordingly. Similarly, such matters should be identified on the Council meeting agenda, as an action item.

Connection to PBB Priorities and Objectives:

The Council Initiative fund is intended to support all Council goals, objectives and priorities.

Connection to Regional Plan:

None

Connection to Carbon Neutrality Plan:

None

Connection to 10-Year Housing Plan:

None

Attachments:

12.A.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Georganna Staskey, Deputy City Clerk

Date:

02/10/2026

Meeting Date:

02/17/2026

TITLE

Future Agenda Item Request (F.A.I.R.): A Citizen Petition titled "Changing the name of Columbus Ave to an Indigenous representative name."

STAFF RECOMMENDED ACTION:

Council Direction

Executive Summary:

In accordance with Art. II, Sect. 17 of the Flagstaff City Charter, any citizen may present a written petition to the City Manager, signed by a minimum of 25 citizens from the City who shall present it to the Council at its next regular meeting. The attached petition was filed with the City Clerk's Office on January 27, 2026, requesting "Changing the name of Columbus Ave to an Indigenous representative name."

Information:

None

Attachments:

Petition #2026-02