Print All

CITY COUNCIL REGULAR MEETING AGENDA

REGULAR COUNCIL MEETING
TUESDAY
APRIL 7, 2026

COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
3:00 P.M.

All City Council Meetings are live streamed on the city's YouTube page
(https://www.youtube.com/@FlagstaffCityGovernment)

***PUBLIC COMMENT***

Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.

Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.

To provide online verbal comment on an item that appears on the posted agenda, use the link below.

ONLINE VERBAL PUBLIC COMMENT

Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.

CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

ROLL CALL

NOTE: One or more Councilmembers may be in attendance through other technological means.

MAYOR DAGGETT
VICE MAYOR SWEET
COUNCILMEMBER ASLAN
COUNCILMEMBER GARCIA

COUNCILMEMBER HOUSE
COUNCILMEMBER MATTHEWS
COUNCILMEMBER SPENCE

PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT

The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.

APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

Consideration and Approval of Minutes: City Council Special Meeting of August 22, 2022, Regular Meeting of March 3, 2026, Special Meeting (Executive Session) of March 10, 2026, City Council Work Session of March 10, 2026.

STAFF RECOMMENDED ACTION:

Approve the minutes of the City Council Special Meeting of August 22, 2022, Regular Meeting of March 3, 2026, Special Meeting (Executive Session) of March 10, 2026, City Council Work Session of March 10, 2026.

OPEN CALL TO THE PUBLIC

Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.

If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

PROCLAMATIONS AND RECOGNITIONS

Proclamation: Sexual Assault Awareness Month

STAFF RECOMMENDED ACTION:

Read and present the Proclamation

COUNCIL LIAISON REPORTS

LIQUOR LICENSE PUBLIC HEARINGS

Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council.

STAFF RECOMMENDED ACTION:

Open the Public Hearing
Staff Presentation
Council Questions
Public Comment
Close Public Hearing
Council Deliberation and Action

The City Council has the option to:

Forward the application to the State with a recommendation for approval;
Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

Consideration and Action on Liquor License Application: Ronald Frank Getto "Starlite Lanes", 3406 E Rte 66, Series 12 (Restaurant), New Application

STAFF RECOMMENDED ACTION:

Forward the application to the State with a recommendation for approval;
Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

Consideration and Action on Liquor License Application: Amy S. Nations "Li's Asian market", 1461 S. Milton Rd. 010 (Beer and Wine Store), New Application

STAFF RECOMMENDED ACTION:

Forward the application to the State with a recommendation for approval;
Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

Consideration and Action on Liquor License Application: Amy S. Nations "Sonesta ES Suites", 1400 N. Country Club Dr, Series 007 (Beer and Wine Bar), Owner Transfer.

STAFF RECOMMENDED ACTION:

Forward the application to the State with a recommendation for approval;
Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

Consideration and Action on Liquor License Application: Lauren Kay Merrett "Majestic Marketplace" 601 E. Piccadilly Dr #95., Series 06 (Bar), Owner Transfer

STAFF RECOMMENDED ACTION:

Forward the application to the State with a recommendation for approval;
Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

CONSENT AGENDA

All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.

STAFF RECOMMENDED ACTION:

Approve the Consent Agenda as posted.

Ratification and Approval of Contract: First Amendment to Cooperative Purchase Contract for Courier Graphics Corporation to approve a 2025 expenditure, to approve the upcoming 2026 Discover Flagstaff Annual Visitor Guide expenditure, and to authorize expenditures for the 2027 and 2028 printing services.

STAFF RECOMMENDED ACTION:

Ratify the First Amendment to the Cooperative Purchase Contract authorizing a total Contract cost of $216,978.28 and an extension of the Contract until April 20, 2028; and
Authorize the City Manager to execute all necessary documents.

Ratification of letter of opposition: HB4030/HCR2052

STAFF RECOMMENDED ACTION:

Retroactively approve the letter of opposition to HB4030/ HCR2052

Ratification of Public Comment on Privacy Act; System of Records

STAFF RECOMMENDED ACTION:

Retroactive approval of Public Comment on Privacy Act; System of Records

Consideration and Approval of Contract: Cooperative Purchase Contract with Xerox Corporation to Lease Copiers.

STAFF RECOMMENDED ACTION:

Approve the Cooperative Purchase Contract with Xerox Corporation to Lease Copiers for a term of sixty (60) months in an amount not to exceed $100,000, annually; and
Authorize the City Manager to execute all necessary documents.

Acceptance of Dedications: The Highlands at Canyon Del Rio Block R1 Phase I Final Plat

STAFF RECOMMENDED ACTION:

Accept the dedications.

10.

ROUTINE ITEMS

Consideration and Adoption of Resolution No. 2026-14 and Ordinance No. 2026-08: A resolution of the Flagstaff City Council declaring as a public record that certain document filed with the City Clerk and entitled "2026 Landfill Fees Corrections and Updates"; and an ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 7 Health and Sanitation, Section 7-04-001-0010 Fees, Subsection H Landfill Fees; providing for penalties, severability, authority for clerical corrections, and establishing an effective date

STAFF RECOMMENDED ACTION:

Adopt Resolution No. 2026-14
Read Ordinance No. 2026-08 by title only for the final time
City Clerk reads Ordinance No. 2026-08 by title only (if approved above)
Adopt Ordinance No. 2026-08

Consideration and Adoption of Ordinance No. 2026-06: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 11, General Plans and Subdivision, Chapter 11-20: Subdivision and Land Split Regulations, Division 11-20.40: Subdivision Procedures and Requirements; providing for repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date.

STAFF RECOMMENDED ACTION:

Read Ordinance No. 2026-06 by title only for the final time
City Clerk reads Ordinance No. 2026-06 by title only (if approved above)
Adopt Ordinance No. 2026-06

Consideration and Approval: Materials for Washington DC Lobbying Trip

STAFF RECOMMENDED ACTION:

Approve the materials for the Washington DC Lobbying Trip

11.

PUBLIC HEARING ITEMS

Open the Public Hearing
Presentations (Staff and/or Applicant)
Council Questions
Public Comment
Close the Public Hearing
Council Deliberation and Action

Consideration and Adoption of Resolution No. 2026-15 and Ordinance No. 2026-10: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk, entitled "PZ-26-00018 - Data Centers" and an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code.

STAFF RECOMMENDED ACTION:

Continue the Public Hearing to May 5, 2026.

Consideration and Adoption of Ordinance No. 2026-07: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map with a Direct to Ordinance Zoning Map Amendment conditioned on a revised Site Plan of approximately 12.29 acres of real property generally located at 1801 S Milton Road.

STAFF RECOMMENDED ACTION:

At the April 7, 2026 Council Meeting:
1) Hold Public Hearing
2) Read Ordinance No. 2026-07 by title only for the first time
3) City Clerk reads Ordinance No. 2026-07 by title only (if approved above)

At the April 21, 2026 Council Meeting:
4) Read Ordinance No. 2026-07 by title only for the final time
5) City Clerk reads Ordinance No. 2026-07 by title only (if approved above)
6) Adopt Ordinance No. 2026-07

12.

REGULAR AGENDA

Approval of Rental Incentive Bond Program Award for Lone Tree Ranch a 100% affordable rental development

STAFF RECOMMENDED ACTION:

Staff requests City Council's approval of a $1,650,000 Rental Incentive Bond Program award related to 168 affordable rental units at Lone Tree Ranch.

Consideration and Adoption of Ordinance No. 2026-09: Regarding the Use of City Property by Partner Government and Non-Profit Entities.

STAFF RECOMMENDED ACTION:

At the April 7, 2026, Council Meeting:
1) Read Ordinance No. 2026-09 by title only for the first time
2) City Clerk reads Ordinance No. 2026-09 by title only (if approved above)

At the April 21, 2026, Council Meeting:
3) Read Ordinance No. 2026-09 by title only for the final time
4) City Clerk reads Ordinance No. 2026-09 by title only (if approved above)
5) Adopt Ordinance No. 2026-09

Consideration and Approval of Council Rules of Procedure

STAFF RECOMMENDED ACTION:

Approve the updated Rules of Procedure

13.

FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.

Future Agenda Item Request (F.A.I.R.): A Citizen Petition titled "Prohibiting discrimination in housing based on source of income"

Council Direction

14.

OPEN CALL TO THE PUBLIC

15.

INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS

16.

ADJOURNMENT

CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ________________, at ________ a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this ________ day of ________________________, 2026.

__________________________________________
Stacy Saltzburg, MMC, City Clerk

THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting.

NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.

4.A.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Stacy Saltzburg, City Clerk

Date:

03/24/2026

Meeting Date:

04/07/2026

TITLE:

STAFF RECOMMENDED ACTION:

Executive Summary:

Minutes of City Council meetings are a requirement of Arizona Revised Statutes and, additionally, provide a method of informing the public of discussions and actions being taken by the City Council.

Financial Impact:

None

Policy Impact:

None

Previous Council Decision or Community Discussion:

None

Options and Alternatives to Recommended Action:

Council could choose to not approve the minutes.

Connection to PBB Priorities and Objectives:

High Performing Governance: Serve the public by providing high quality customer service

Connection to Regional Plan:

None

Connection to Carbon Neutrality Plan:

None

Connection to 10-Year Housing Plan:

None

Attachments:

08.22.2022.CCSMES

03.03.2026.CCRM

03.10.2026 CCSMES

03.10.2026.CCWS

6.A.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Jessica Matias, Chief of Staff

Date:

03/24/2026

Meeting Date:

04/07/2026

TITLE:

Proclamation: Sexual Assault Awareness Month

STAFF RECOMMENDED ACTION:

Read and present the Proclamation

Executive Summary:

N/A

Financial Impact:

N/A

Policy Impact:

N/A

Previous Council Decision or Community Discussion:

N/A

Options and Alternatives to Recommended Action:

N/A

Connection to PBB Priorities and Objectives:

N/A

Connection to Regional Plan:

N/A

Connection to Carbon Neutrality Plan:

N/A

Connection to 10-Year Housing Plan:

N/A

Attachments:

Proclamation

8.A.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Georganna Staskey, Deputy City Clerk

Date:

03/24/2026

Meeting Date:

04/07/2026

TITLE:

Consideration and Action on Liquor License Application: Ronald Frank Getto "Starlite Lanes", 3406 E Rte 66, Series 12 (Restaurant), New Application

STAFF RECOMMENDED ACTION:

Forward the application to the State with a recommendation for approval;
Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

Executive Summary:

The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Starlite Lanes is an existing business in Flagstaff. If approved, it will be one of 90 series 12 licenses in Flagstaff.

To view surrounding liquor licenses, please visit the Active Liquor Licenses Map.

The application was properly posted on February 25, 2026, and the Police and Community Development divisions have reviewed the application and provided their respective reports. No written protests have been received to date.

Financial Impact:

There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State.

Policy Impact:

Not applicable

Previous Council Decision or Community Discussion:

Not applicable

Options and Alternatives to Recommended Action:

Forward the application to the State with a recommendation for approval;
Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

Connection to PBB Priorities and Objectives:

Liquor licenses are a regulatory action and there are no Community Priorities that directly apply.

Connection to Regional Plan:

Not applicable

Connection to Carbon Neutrality Plan:

Not applicable

Connection to 10-Year Housing Plan:

Not applicable

Attachments:

Letter to Applicant

Hearing Procedures

PD Memo

Code Memo

Series 12 Description

Map

8.B.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Georganna Staskey, Deputy City Clerk

Date:

03/24/2026

Meeting Date:

04/07/2026

TITLE:

Consideration and Action on Liquor License Application: Amy S. Nations "Li's Asian market", 1461 S. Milton Rd. 010 (Beer and Wine Store), New Application

STAFF RECOMMENDED ACTION:

Forward the application to the State with a recommendation for approval;
Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

Executive Summary:

The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 100 license allows a retail store to sell beer and wine (no other spirituous liquors), only in the original unbroken package, to be taken away from the premises of the retailer and consumed off the premises. A retailer with off-sale privileges may deliver spirituous liquor off of the licensed premises in connection with a retail sale. Payment must be made no later than the time of delivery. The retailer must complete a Department approved "Record of Delivery" form for each spirituous liquor retail delivery. Li's Asian market is an existing business in Flagstaff. If approved, it will be one of 35 series 10 licenses in Flagstaff.

To view surrounding liquor licenses, please visit the Active Liquor Licenses Map.

The application was properly posted on March 4, 2026 and the Police and Community Development divisions have reviewed the application and provided their respective reports. No written protests have been received to date.

Financial Impact:

There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State.

Policy Impact:

Not applicable

Previous Council Decision or Community Discussion:

Not applicable

Options and Alternatives to Recommended Action:

Forward the application to the State with a recommendation for approval;
Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

Connection to PBB Priorities and Objectives:

Liquor licenses are a regulatory action and there are no Community Priorities that directly apply.

Connection to Regional Plan:

Not applicable

Connection to Carbon Neutrality Plan:

Not applicable

Connection to 10-Year Housing Plan:

Not applicable

Attachments:

Letter to Applicant

Hearing Procedures

PD Memo

Code Memo

Series 10 Description

Map

8.C.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Georganna Staskey, Deputy City Clerk

Date:

03/24/2026

Meeting Date:

04/07/2026

TITLE:

Consideration and Action on Liquor License Application: Amy S. Nations "Sonesta ES Suites", 1400 N. Country Club Dr, Series 007 (Beer and Wine Bar), Owner Transfer.

STAFF RECOMMENDED ACTION:

Forward the application to the State with a recommendation for approval;
Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

Executive Summary:

The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 007 license allows a beer and wine bar retailer to sell and serve beer and wine, primarily by individual portions, to be consumed on the premises and in the original container for consumption on or off the premises. Sonesta ES Suites is an existing business in Flagstaff. If approved, it will be one of 26 series 007 licenses in Flagstaff.

To view surrounding liquor licenses, please visit the Active Liquor Licenses Map.

The application was properly posted on March 17, 2026 and the Police and Community Development divisions have reviewed the application and provided their respective reports. No written protests have been received to date.

Financial Impact:

There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State.

Policy Impact:

Not applicable

Previous Council Decision or Community Discussion:

Not applicable

Options and Alternatives to Recommended Action:

Forward the application to the State with a recommendation for approval;
Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

Connection to PBB Priorities and Objectives:

Liquor licenses are a regulatory action and there are no Community Priorities that directly apply.

Connection to Regional Plan:

Not applicable

Connection to Carbon Neutrality Plan:

Not applicable

Connection to 10-Year Housing Plan:

Not applicable

Attachments:

Letter to Applicant

Hearing Procedures

PD Memo

Code Memo

Series Description

Map

8.D.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Georganna Staskey, Deputy City Clerk

Date:

03/24/2026

Meeting Date:

04/07/2026

TITLE:

Consideration and Action on Liquor License Application: Lauren Kay Merrett "Majestic Marketplace" 601 E. Piccadilly Dr #95., Series 06 (Bar), Owner Transfer

STAFF RECOMMENDED ACTION:

Forward the application to the State with a recommendation for approval;
Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

Executive Summary:

The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 06 license allows a bar retailer to sell and serve spirituous liquors, primarily by individual portions, to be consumed on the premises and in the original container for consumption on or off the premises. Series 06 (bar- all spirituous liquor) licenses are obtained through the person and/or location transfer of an existing license from another owner or business. Majestic Marketplace is an existing business in Flagstaff and they are requesting an owner transfer. They purchased the license from Yucca North, LLC in February 2026. If approved, it will one of 22 active series 06 licenses in Flagstaff.

To view surrounding liquor licenses, please refer to the online interactive Liquor License Map.

Because the application is for an owner transfer, consideration may be given to the personal qualifications of the applicant. The application was properly posted on March 10, 2026 and the Police and Community Development divisions have reviewed the application and provided their respective reports.

Financial Impact:

There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State.

Policy Impact:

None

Previous Council Decision or Community Discussion:

None

Options and Alternatives to Recommended Action:

Forward the application to the State with a recommendation for approval;
Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

Connection to PBB Priorities and Objectives:

Liquor licenses are a regulatory action and there is no Council goal that applies.

Connection to Regional Plan:

None

Connection to Carbon Neutrality Plan:

None

Connection to 10-Year Housing Plan:

None

Attachments:

Letter to Applicant

Hearing Procedures

PD Memo

Code Memo

Series 06 Description

Map

9.A.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Trace Ward, CVB Director

Date:

03/24/2026

Meeting Date:

04/07/2026

TITLE:

STAFF RECOMMENDED ACTION:

Ratify the First Amendment to the Cooperative Purchase Contract authorizing a total Contract cost of $216,978.28 and an extension of the Contract until April 20, 2028; and
Authorize the City Manager to execute all necessary documents.

Executive Summary:

Discover Flagstaff prints an annual Visitor Guide each year. This Visitor Guide has historically been given out, or mailed, to between 75,000 and 100,000 people. The City utilized a Cooperative Purchase Contract between the City of Peoria and Courier Graphics (the preferred vendor) to execute a Contract for 2024 at the amount of $57,789.13. The City, again, utilized this method to work with Courier Graphics for the printing of the Visitor Guide for 2025 at the amount of $57,553.43. Due to the higher level of digital interaction for information, Discover Flagstaff is only planning to print 50,000 copies for 2026, and again, would like to utilize the Cooperative Purchase Contract to do so at the price of $41,636.72. All funds spent on this activity in 2024 and 2025 were budgeted and approved expenditures.

Additionally, Discover Flagstaff anticipates expenditures of $60,000, annually, for years 2027 and 2028, for these printing services, and staff seeks City Council authorization of these anticipated expenditures.

Financial Impact:

Project Name: Annual Visitor Guide
Cost: $156,978.28 for all three years (2024, 2025, 2026)
Account Number Budgeted: 053-07-214-0851-4-4341
FY26 Budgeted Amount: $41,636.72
Funding Source: BBB-Tourism Fund, CVB Budget

Policy Impact:

These Visitor Guides, like much of the work that Discover Flagstaff does, is intended to support the economic vitality of the City of Flagstaff.

Previous Council Decision or Community Discussion:

Yes, on March 5, 2024, the City Council approved the original Cooperative Purchase Contract to print the 2024 Visitor Guide (see attached).

Options and Alternatives to Recommended Action:

Due to the fact that the Visitor Guide is an important communication tool in promoting our city, we are not suggesting an alternatives.

Background and History:

The CVB has been printing Visitor Guides for over 35 years. This communication piece is still in demand and effective in the promotion of our destination.

Connection to PBB Priorities and Objectives:

This action helps support the economic vitality of our City.

Connection to Regional Plan:

This action helps support the economic vitality of our City.

Connection to Carbon Neutrality Plan:

We monitor the demand for paper products and drive folks to our digital assets as much as possible.

Connection to 10-Year Housing Plan:

Not applicable.

Attachments:

First Amendment and Exhibits

Original Cooperative Purchase Contract

9.B.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Sarah Langley, Public Affairs Director

Date:

03/24/2026

Meeting Date:

04/07/2026

TITLE:

Ratification of letter of opposition: HB4030/HCR2052

STAFF RECOMMENDED ACTION:

Retroactively approve the letter of opposition to HB4030/ HCR2052

Executive Summary:

Staff received a request to oppose HB4030 (Rates; fees; taxes; increase; moratorium) and HCR 2052 (Rates; fees; taxes; increases; moratorium), which would prohibit cities, towns, and counties from adopting, imposing, or collecting increased fees, transaction privilege taxes, and utility rates through June 30, 2030, unless approved on a statewide ballot by at least 60 percent of voters. The attached letter was shared with state legislators in early March. This would force cities to delay maintenance on critical infrastructure (increasing the cost of eventual repairs) and implement much larger and sudden rate spikes after the moratorium ends.

Financial Impact:

N/A

Policy Impact:

N/A

Previous Council Decision or Community Discussion:

N/A

Options and Alternatives to Recommended Action:

N/A

Background and History:

N/A

Connection to PBB Priorities and Objectives:

N/A

Connection to Regional Plan:

N/A

Connection to Carbon Neutrality Plan:

N/A

Connection to 10-Year Housing Plan:

N/A

Connection to Division Specific Plan:

N/A

Attachments:

Letter of Opposition

9.C.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Sarah Langley, Public Affairs Director

Date:

03/24/2026

Meeting Date:

04/07/2026

TITLE:

Ratification of Public Comment on Privacy Act; System of Records

STAFF RECOMMENDED ACTION:

Retroactive approval of Public Comment on Privacy Act; System of Records

Executive Summary:

Staff received a request to submit a public comment from the City of Flagstaff to the Federal Register on Docket (TREAS-DO-2026-0100) - Privacy Act of 1974 - System of Records Notice. Staff identified that the proposed changes in this docket would introduce retroactive reporting requirements for some types of federal funding which would be difficult to comply with. The proposed change could also create duplicative administrative reporting requirements without improving data quality. The public comment was submitted to the Federal Register on March 5, 2026 ahead of the March 6, 2026 deadline.

Financial Impact:

N/A

Policy Impact:

N/A

Previous Council Decision or Community Discussion:

N/A

Options and Alternatives to Recommended Action:

N/A

Background and History:

N/A

Connection to PBB Priorities and Objectives:

This public comment supports the High Performing Governance PBB Priority.

Connection to Regional Plan:

N/A

Connection to Carbon Neutrality Plan:

N/A

Connection to 10-Year Housing Plan:

N/A

Connection to Division Specific Plan:

N/A

Attachments:

Public Comment

9.D.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Jessica Kittleson, Customer Service Director

Date:

03/24/2026

Meeting Date:

04/07/2026

TITLE:

Consideration and Approval of Contract: Cooperative Purchase Contract with Xerox Corporation to Lease Copiers.

STAFF RECOMMENDED ACTION:

Approve the Cooperative Purchase Contract with Xerox Corporation to Lease Copiers for a term of sixty (60) months in an amount not to exceed $100,000, annually; and
Authorize the City Manager to execute all necessary documents.

Executive Summary:

The City of Flagstaff requires copier services to support day-to-day operations across City divisions. Staff is requesting approval of a Cooperative Purchase Contract with Xerox Corporation for the lease of copiers and related multi-function device services. The initial quote is for five (5) Xerox copiers for City Hall for an estimated annual cost of $38,337. The contract term is sixty (60) months commencing upon execution. The City anticipates adding additional copiers to other locations due to aging machines and increased maintenance costs of an amount not to exceed $100,000, annually.

Financial Impact:

Project Name: Xerox Copier Lease
Cost: Not to exceed $100,000 annually
Account Number Budgeted: 001-02-033-0128-1-4305
FY2025-26 Budgeted Amount: $38,337 for first five copiers
Grant Funded: No
Funding Source: Copy Mail Center Program

Additional funding will need to be identified if additional copiers above the initial five (5) copiers are replaced with this contract.

Policy Impact:

None

Previous Council Decision or Community Discussion:

None

Options and Alternatives to Recommended Action:

Approve the Cooperative Purchase Contract with Xerox Corporation for the Lease of Five Copiers; or
Decline to enter into this Contract and direct staff to seek alternative copier and multi-function device solutions.

Background and History:

This Cooperative Purchase Contract is made through the NASPO ValuePoint Cooperative Purchasing Program, acting through the State of Colorado as Lead State, under Agency Contract No. 187800 and the corresponding State of Arizona Contract No. CTR069923. Utilizing a cooperative purchasing agreement allows the City to take advantage of competitively bid pricing and pre-negotiated terms and conditions.

Connection to PBB Priorities and Objectives:

High Performing Governance: Enhance the organization's fiscal stability and increase efficiency and effectiveness.

Connection to Regional Plan:

None

Connection to Carbon Neutrality Plan:

None

Connection to 10-Year Housing Plan:

None

Attachments:

Xerox Cooperative Purchase Contract

9.E.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Bryce Doty, Real Estate Manager

Date:

03/24/2026

Meeting Date:

04/07/2026

TITLE:

Acceptance of Dedications: The Highlands at Canyon Del Rio Block R1 Phase I Final Plat

STAFF RECOMMENDED ACTION:

Accept the dedications.

Executive Summary:

City council currently accepts dedications of rights of way and easements prior to final plat recordation. State HB 2447 requires administrative approval of the subdivision platting process. City Ordinance No. 2026-06 removes the requirement for council to accept dedications affiliated with a subdivision plat to make the subdivision review process completely administrative to comply with HB 2447. The Final Plat of the Highlands at Canyon Del Rio Block R1 Phase I has been administratively approved, but Ordinance No. 2026-06 is not yet effective. In the interim, City staff is asking council to accept the dedications on the plat through this action. The plat dedicates public right-of-way, clear view zone, drainage, drainage maintenance, Flagstaff urban trails system, public utility, public access, sewer, vehicular non-access, and water easements to the City of Flagstaff.

Financial Impact:

None

Policy Impact:

None

Previous Council Decision or Community Discussion:

There have been no previous Council decisions on this plat.

Options and Alternatives to Recommended Action:

If the Council does not accept the dedications, the dedications will be accepted if Ordinance 2026-06 is passed and made effective, currently scheduled for 30 days after the second reading, May 7, 2026.

Connection to PBB Priorities and Objectives:

High Performing Governance - Serve the public by providing high quality customer service.

Connection to Regional Plan:

Goal ED.1. Create a healthy environment for business by ensuring transparent, expeditious, and predictable government processes.

Connection to Carbon Neutrality Plan:

CR-1: Ensure all mitigation actions improve Flagstaff's ability to adapt to the future.

Connection to 10-Year Housing Plan:

Create 4: Amend the Flagstaff Zoning Code to facilitate the development of all housing types.

Attachments:

Plat

10.A.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Rick Tadder, Management Services Director

Co-Submitter:

Sam Beckett

Date:

03/24/2026

Meeting Date:

04/07/2026

TITLE:

STAFF RECOMMENDED ACTION:

Adopt Resolution No. 2026-14
Read Ordinance No. 2026-08 by title only for the final time
City Clerk reads Ordinance No. 2026-08 by title only (if approved above)
Adopt Ordinance No. 2026-08

Executive Summary:

On December 3, 2025, the Arizona Department of Environmental Quality (ADEQ) adopted changes to fees. Within the list of changes included an increase to Solid Waste Disposal Fees which the City collects and remits to ADEQ. The fee was increased from $0.25 per ton to $0.58 per ton effective December 3, 2025. The last Solid Waste Rate adoption in 2018 included tables for Landfill Fees which combined our fee with other fees. The total current fee of $45.75 per ton includes the City landfill fee of $43.00 per ton, the ADEQ fee of $0.25 per ton, and the Environmental Maintenance Facility Fee (EMF) of $2.50 per ton. The landfill customers receive a receipt which shows the breakdown of each of these fees. City staff is currently remitting the ADEQ fees to the state based on the current fee; however, we are using the Solid Waste budget to offset the difference until the City Code is corrected. Staff estimates this change to be an annual $31,000+ impact on the operating budget if we do not make the correction.

City staff is asking Council for approval of the changes to the City Code to correct our tables and provide clarity of the landfill rates and additional fees we collect.

Financial Impact:

The increase to the ADEQ fee from $0.25 to $0.58 will have an estimated $31,000+ on the Solid Waste budget if not corrected in the City Code.

Policy Impact:

None

Previous Council Decision or Community Discussion:

The Solid Waste Landfill Fees were last adopted on December 11, 2018.

Options and Alternatives to Recommended Action:

Approved the City Code changes as recommended by staff.
Do not approve the City Code changes as recommended by staff and direct staff to use operation budget to pay the difference related to ADEQ rates.

Connection to PBB Priorities and Objectives:

None

Connection to Regional Plan:

None

Connection to Carbon Neutrality Plan:

None

Connection to 10-Year Housing Plan:

None

Attachments:

Res. 2026-14

2026 Landfill Fees Corrections and Updates

Ord. 2026-08

10.B.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Tiffany Antol, Zoning Code Manager

Date:

03/24/2026

Meeting Date:

04/07/2026

TITLE:

STAFF RECOMMENDED ACTION:

Read Ordinance No. 2026-06 by title only for the final time
City Clerk reads Ordinance No. 2026-06 by title only (if approved above)
Adopt Ordinance No. 2026-06

Executive Summary:

This amendment removes the requirement for dedications affiliated with a subdivision plat to be accepted by Council prior to recording. This will make the subdivision review process completely administrative. Staff continues to adjust the code to comply with the requirements HB 2447 which now requires that municipalities review subdivision plats administratively.

Financial Impact:

There are no anticipated financial impacts affiliated with the proposed City Code Amendment.

Policy Impact:

There are no anticipated policy impacts affiliated with the proposed City Code Text Amendment.

Previous Council Decision or Community Discussion:

There have been no previous Council decisions on this ordinance.

Options and Alternatives to Recommended Action:

The City Council may adopt, modify, or deny the proposed amendment.

Connection to PBB Priorities and Objectives:

High Performing Governance - Serve the public by providing high quality customer service.

Connection to Regional Plan:

Goal ED.1. Create a healthy environment for business by ensuring transparent, expeditious, and predictable government processes.

Connection to Carbon Neutrality Plan:

CR-1: Ensure all mitigation actions improve Flagstaff's ability to adapt to the future.

Connection to 10-Year Housing Plan:

Create 4: Amend the Flagstaff Zoning Code to facilitate the development of all housing types.

Attachments:

Ord. 2026-06

Presentation

10.C.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Sarah Langley, Public Affairs Director

Date:

03/24/2026

Meeting Date:

04/07/2026

TITLE:

Consideration and Approval: Materials for Washington DC Lobbying Trip

STAFF RECOMMENDED ACTION:

Approve the materials for the Washington DC Lobbying Trip

Executive Summary:

Every year, a delegation comprised of the Mayor, two Councilmembers and City Leadership travels to Washington DC to meet with federal representatives to champion the needs of Flagstaff. This year, the federal lobbying trip is set to take place on April 13 - 16. The lobbying materials detail the topics that will be discussed during meetings between the Council, City Leadership and federal representatives. This year, topics include the Rio de Flag Flood Control Project, forest health, affordable housing, transportation infrastructure, the Red Gap Ranch Regional Pipeline/ NAIWRSA Settlement, and the City's FY27 Congressionally Directed Spending requests. The materials will be attached to the agenda prior to the meeting.

Financial Impact:

None

Policy Impact:

None

Previous Council Decision or Community Discussion:

None

Options and Alternatives to Recommended Action:

Do not approve materials for the Washington DC Lobbying Trip

Background and History:

N/A

Connection to PBB Priorities and Objectives:

The federal lobbying packet supports the following priorities:

Safe and Healthy Community
Sustainable & Innovative Infrastructure
Robust & Resilient Economy
Livable Community
Environmental Stewardship

Connection to Regional Plan:

Environmental Planning & Conservation
Transportation
Public Buildings, Services, Facilities & Safety
Neighborhoods, Housing & Urban Conservation

Connection to Carbon Neutrality Plan:

CR-1: Ensure all mitigation actions improve Flagstaff's ability to adapt to the future.
CR-2: Strengthen existing community systems to create resilience to both short-term shocks and long-term change
DD-2: Create inclusive networks for walking and biking that are continuous, attractive, safe, comprehensive, and convenient for people of all ages.
DD-5: Invest in comprehensive and equitable transit.
HA-1: Create housing options for households at all income levels and family sizes occupied by local residents

Connection to 10-Year Housing Plan:

Create housing options for households at all income levels and family sizes occupied by local residents.
Connect people to equitable housing solutions.
Preserve affordable housing.

Connection to Division Specific Plan:

N/A

Attachments:

Internal Briefing Book

2026 Flagstaff Legislative Requests

11.A.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Tiffany Antol, Zoning Code Manager

Date:

03/24/2026

Meeting Date:

04/07/2026

TITLE:

STAFF RECOMMENDED ACTION:

Continue the Public Hearing to May 5, 2026.

Executive Summary:

Staff requests to continue the Public Hearing until May 5, 2026 to allow more time for consideration.

Financial Impact:

There are no anticipated financial impacts affiliated with the propoposed Zoning Code Text Amendment.

Policy Impact:

There are no anticipated policy impacts affiliated with the proposed Zoning Code Text Amendment.

Previous Council Decision or Community Discussion:

There has not been a previous City Council decision on this ordinance.

Options and Alternatives to Recommended Action:

The City Council may adopt, modify, or deny the proposed amendment.

Background and History:

The purpose of the proposed amendment is to address community concerns in relation to Data Center land uses and ensure that appropriate mitigation measures are provided for a land use that is already permitted under the general category of Heavy General Industrial with specific use standards. Based on feedback received at the Planning & Zoning Work Session on March 11, 2026, staff has prepared two drafts of the proposed amendment. Proposal #1 includes adding a specific land use category called Data Center with specific use standards as described below:

Chapter 10-40: Specific to Zones, Division 10-40.30: Non-Transect Zones, Section 10-40.30.050: Industrial Zones, Table 10-40.30.050. B.: Industrial Zones – Allowed Uses – is amended to add Data Center as a primary land use in the Heavy Industrial (HI) and Heavy Industrial Open (HI-O) zones with the issuance of a Conditional Use Permit.
Chapter 10-40: Specific to Zones, Division 10-40.60: Specific to Uses – is amended to add Section 10-40.60.145: Data Center specific use standards.

General Requirements.

Development Sites shall be designed in accordance with Division 10-30.60: Site Planning Design Standards.
Buildings shall be designed to reduce perceived mass through architectural articulation, variation in façade materials, or modulation of building planes as required in Division 10-50.20: Architectural Design Standards.
Mechanical, electrical, and cooling equipment shall be fully enclosed or screened from view from rights-of-ways and adjacent properties.
Outdoor storage of equipment or materials shall be prohibited, except during permitted construction or maintenance activities.
A minimum 200-foot setback should be provided from a property line abutting a residential use or residential zoning district.
Perimeter fencing, if provided, shall be decorative and integrated with site landscaping.
Noise generated by all on-site operations, including cooling equipment and generators, shall not exceed a maximum outdoor dBA of 60 dBA / 70 dBC during the daytime (7 a.m. to 10 p.m.) and 50 dBA / 60 dBC during the nighttime (10 p.m. to 7 a.m.) at the property line. Sound attenuation walls shall be provided on any property line abutting a residential use or residential zoning district.
Generator and generator use must be in compliance with all applicable state and federal regulations. If a Data Center uses diesel generators, only tier IV or newer generators are permitted. Backup generators shall be used solely for emergency operations, testing, and maintenance, and shall not serve as a primary power source. Generator testing shall be limited to daytime hours and scheduled to minimize impacts on adjacent uses.
Fuel storage and handling shall comply with all applicable fire, building, and environmental regulations.
All mechanical cooling systems shall utilize a closed-loop configuration.
Cooling towers, chillers, and related equipment shall be screened and designed to minimize noise, plume visibility, and visual impacts.
Hazardous materials shall be limited to those necessary for operation and shall be stored and handled in accordance with applicable regulations.
Data centers shall not emit smoke, dust, odors, or vibration detectable beyond the property boundary, except during emergency generator operation.
Data Centers that have ceased operations for a continuous period of 12 months shall be considered abandoned and must be decommissioned. Within 90 days of the end of operations, the owner or operator shall submit a decommissioning plan to the City for review and approval. Decommissioning must be completed with 12 months of abandonment and shall include
1. Removal of all equipment, structures, and above-ground facilities; and
2. Proper disposal of any hazardous materials in accordance with applicable state and federal regulations; and
3. Restoration of the site to a safe, stable condition, including grading and seeding of disturbed areas.

Conditional Use Permit Application Requirements.

A baseline noise study establishing existing noise levels prior to project construction including a Low-Frequency Noise Impact Report prepared by a licensed acoustical engineer including a noise contour exhibit depicting the anticipated noise levels (including low frequency noise) to be generated by the Data Center.
An assessment of current and future energy needs for the site.
Identification of the energy source(s) for the proposed Data Center and documentation from the utility provider(s) affirming sufficient power exists to serve the site. The applicant must include an estimate of annual energy consumption over all phases of the project, expected peak demand, and the percentage of energy demands that will be met by carbon-free energy, during each year of project operations. The use of 100% renewable energy for all data center energy needs is preferred and is attainable through methods including but not limited to on-site generation, virtual power purchase agreements, and purchasing RECs through electric utility providers.
An estimate of peak day and annual water consumption and wastewater discharge for the site.
Identification of the source of water for the proposed Data Center and documentation from the water utility provider affirming sufficient water resources to serve the Data Center. A Water and Sewer Impact Analysis (WSIA) must be approved by the Water Services Division. The use of 100% non-potable and/or recycled water for all data center needs is preferred.
Identification and concentration of constituents in the wastewater stream that may have negative effects on the Publicly Owned Treatment Facility.
A narrative that describes how the proposed Data Center will comply with each of the requirements of this section.

Chapter 10-80: Definitions, Division 10-80.20: Definition of Specialized Terms, Phrases, and Building Functions, Section 10-80.20.040: Definitions "D" – to add Data Center definition.

Data Center: A facility or portion of a building used to house computer systems, servers, and associated infrastructure for the storage, processing, management, or distribution of digital data. Data centers may include equipment for power distribution, backup power generation, cooling, fire suppression, and security.

Exceptions. Data Centers that are ancillary to another primary land use are permitted by right in all zones if they occupy no more than ten percent of the building footprint, are used to serve the enterprise functions of the primary land use and are not housed in a separate stand-alone structure on a parcel.

Proposal #2 amends existing land use definitions and provides a new definition of Data Center to prohibit Data Centers as a primary land use in the City of Flagstaff as described below:

Chapter 10-80: Definitions, Division 10-80.20: Definition of Specialized Terms, Phrases, and Building Functions, Section 10-80.20.040: Definitions "D" – to add Data Center definition.

Data Center: A facility or portion of a building used to house computer systems, servers, and associated infrastructure for the storage, processing, management, or distribution of digital data. Data centers may include equipment for power distribution, backup power generation, cooling, fire suppression, and security. Data Centers as a primary use are not permitted in the City of Flagstaff. Data Centers that are ancillary to another primary land use are permitted by right in all zones if they occupy no more than ten percent of the building footprint, are used to serve the enterprise functions of the primary land use and are not housed in a separate stand-alone structure on a parcel.

Chapter 10-80: Definitions, Division 10-80.20: Definition of Specialized Terms, Phrases, and Building Functions, Section 10-80.20.090: Definitions "I", Section 10-80.20.160: Definitions "P", Section 10-80.20.180: Definitions "R" – to exclude Data Centers from the Heavy General Industrial, Light General Industrial, Public Facility, and Research and Development definitions.

A Zoning Code Text Amendment shall be evaluated based on the following findings:
A.    Finding #1:
The proposed amendment is consistent with and conforms to the objectives and policies of the General Plan and any applicable specific plan;
Flagstaff Regional Plan 2030
Goal E&C.2. Achieve carbon neutrality for the Flagstaff community by 2030.
Policy E&C.2.1. Encourage the reduction of all energy and material consumption.
Policy E&C.2.2. Promote investments that create a more connected and efficient community, decrease emissions from transportation and building energy, and strengthen climate resiliency.
Policy E&C.2.3. Review and revise existing regulations, standards, and plans (codes, ordinances, etc.) to reduce the community's vulnerability to climate change impacts and reduce the disproportionate impacts on vulnerable communities.
Goal E&C.8. Maintain areas of natural quiet and reduce noise pollution.
Policy E&C.8.1. Establish location-appropriate sound management tools with measurable criteria.
Policy E&C.8.2. Evaluate land uses and transportation proposals for their potential noise impacts.
Goal WR.3. Satisfy current and future human water demands and the needs of the natural environment through sustainable and renewable water resources and strategic conservation measures.
Policy WR.3.1. Work together with regional partners to address regional human and environmental water needs.
Policy WR.3.2. Favor low-water consuming businesses and industries over water intensive uses.
Policy WR.3.3. Integrate sound water conservation and reuse systems into new and updated public facilities.
Policy WR.3.4. Use reclaimed water and rainwater harvesting wherever appropriate and practical.
Goal E.1. Increase energy efficiency.
Policy E.1.4. Promote cost-effective, energy-efficient technologies and design in all new and retrofit buildings for residential, commercial, and industrial projects.
Policy E.1.6. Develop land use regulations promoting land use patterns that increase energy efficiency.
Policy E.1.7. Support policies and programming that reduce electricity, natural gas, and water consumption in order to conserve natural resources and reduce financial costs.
Policy E.1.8. Incorporate alternative energy conservation and renewable energy systems in applicable codes.
Policy E.1.9. Develop standards and guidelines to guide builders, architects, and developers toward optimal building, water use, and energy performance.
Goal E.2. Expand production and use of renewable energy.
Policy E.2.4. Encourage small-scale renewable energy production and use on the local level on appropriate residential, commercial, and industrial parcels.
Goal CC.4. Design and develop all projects to be contextually sensitive, to enhance a positive image and identity for the region.
Goal LU.16. Establish heavy industrial areas that provide for the manufacturing of goods, flexible space, and intermodal facilities that are well maintained, attractive and compatible with adjoining nonindustrial uses.
Policy LU.16.5. Consider all health impacts on the community in the design of new industrial uses, such as wastewater treatment, traffic safety, noise, and other impacts.
B.    Finding #2
The proposed amendment will not be detrimental to the public interest, health, safety, convenience, or welfare of the City;
The amendment provisions are not anticipated to be detrimental to the public interest, health, safety, convenience, or welfare of the City. The proposed Data Center land use is limited currently to the Heavy Industrial and Heavy Industrial Open zones with the oversight of a Conditional Use Permit. Additionally, specific use standards are created for the purposes of offsetting any potential negative impacts. The second proposal would specifically exclude the Data Center land use.
C.    Finding #3
The proposed amendment is internally consistent with other applicable provisions of this Zoning Code.
The amendments are internally consistent, utilizes the existing format, and does not conflict with other Zoning Code provisions. The amendments maintain the Zoning Code's purpose as a comprehensive contemporary set of land uses and requirements that are straightforward, usable, and easily understood.

Connection to PBB Priorities and Objectives:

Achieve a well-maintained community through comprehensive & equitable code compliance, & development is compatible with community values.

Connection to Regional Plan:

Flagstaff Regional Plan 2030
Goal E&C.2. Achieve carbon neutrality for the Flagstaff community by 2030.
Policy E&C.2.1. Encourage the reduction of all energy and material consumption.
Policy E&C.2.2. Promote investments that create a more connected and efficient community, decrease emissions from transportation and building energy, and strengthen climate resiliency.
Policy E&C.2.3. Review and revise existing regulations, standards, and plans (codes, ordinances, etc.) to reduce the community's vulnerability to climate change impacts and reduce the disproportionate impacts on vulnerable communities.
Goal E&C.8. Maintain areas of natural quiet and reduce noise pollution.
Policy E&C.8.1. Establish location-appropriate sound management tools with measurable criteria.
Policy E&C.8.2. Evaluate land uses and transportation proposals for their potential noise impacts.
Goal WR.3. Satisfy current and future human water demands and the needs of the natural environment through sustainable and renewable water resources and strategic conservation measures.
Policy WR.3.1. Work together with regional partners to address regional human and environmental water needs.
Policy WR.3.2. Favor low-water consuming businesses and industries over water intensive uses.
Policy WR.3.3. Integrate sound water conservation and reuse systems into new and updated public facilities.
Policy WR.3.4. Use reclaimed water and rainwater harvesting wherever appropriate and practical.
Goal E.1. Increase energy efficiency.
Policy E.1.4. Promote cost-effective, energy-efficient technologies and design in all new and retrofit buildings for residential, commercial, and industrial projects.
Policy E.1.6. Develop land use regulations promoting land use patterns that increase energy efficiency.
Policy E.1.7. Support policies and programming that reduce electricity, natural gas, and water consumption in order to conserve natural resources and reduce financial costs.
Policy E.1.8. Incorporate alternative energy conservation and renewable energy systems in applicable codes.
Policy E.1.9. Develop standards and guidelines to guide builders, architects, and developers toward optimal building, water use, and energy performance.
Goal E.2. Expand production and use of renewable energy.
Policy E.2.4. Encourage small-scale renewable energy production and use on the local level on appropriate residential, commercial, and industrial parcels.
Goal CC.4. Design and develop all projects to be contextually sensitive, to enhance a positive image and identity for the region.
Goal LU.16. Establish heavy industrial areas that provide for the manufacturing of goods, flexible space, and intermodal facilities that are well maintained, attractive and compatible with adjoining nonindustrial uses.
Policy LU.16.5. Consider all health impacts on the community in the design of new industrial uses, such as wastewater treatment, traffic safety, noise, and other impacts.

Connection to Carbon Neutrality Plan:

Encourage sustainable consumption.

Connection to 10-Year Housing Plan:

This amendment has no connection to the 10-Year Housing Plan.

Attachments:

11.B.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Alaxandra Pucciarelli, Current Planning Manager

Date:

03/24/2026

Meeting Date:

04/07/2026

TITLE:

STAFF RECOMMENDED ACTION:

Executive Summary:

Direct to Ordinance Zoning Map Amendment, by Gammage & Burnham, PLC on behalf of Vintage Partners, of approximately 12.29 acres located at 1801 S Milton Road. The proposed development site consists of four parcels zoned Highway Commercial (HC) with the Resource Protection Overlay (RPO). The request is to amend the 2018 Zoning Map Amendment with a revised Site Plan.

The Flagstaff Planning & Zoning Commission conducted a public hearing to consider the Zoning Map Amendment on February 25, 2026. The commission voted 4-1 to recommend approval subject to the conditions in the report.

Financial Impact:

No financial impacts are anticipated with this request.

Policy Impact:

No policy impacts are anticipated with this request.

Previous Council Decision or Community Discussion:

The City Council approved a Zoning Map Amendment, Preliminary Plat, and Development Agreement for the Mill Town project, as part of a public-private partnership (P3), on April 17, 2018. The P3 project was formalized through a Pre-Development Agreement between Vintage, the City and the Arizona Department of Transportation in March 2015. The first amendment to the Development Agreement was approved on October 19, 2021 and the second amendment was approved on March 4, 2025.

Options and Alternatives to Recommended Action:

The City Council may adopt, modify, or deny the proposed Direct to Ordinance Zoning Map Amendment. The Planning & Zoning Commission recommends the following four conditions:

The subject property must be developed in accordance with the approved site plan and the conditions of approval dated October 7, 2025, unless modified as provided for in the Mill Town Development Agreement as amended. Modifications, other than modifications permitted by the Development Agreement, to the approved site plan will require an amendment to this Direct to Ordinance Zoning Map Amendment request.
All other requirements of the Zoning Code and other City codes, ordinances, and regulations shall be met by the proposed development.
All terms, conditions, and restrictions detailed within the Mill Town Development Agreement, as amended, must be fully satisfied.
In the event the property is rezoned and the Developer fails to obtain final Civil Plan approval within two (2) years of the effective date of the rezoning ordinance, then the City may schedule a public hearing before the City Council for the purpose of causing the zoning on the Property to revert the back to the former classification, per Section 10-20.50.060 of the Zoning Code.

Background and History:

On April 17, 2018, the Flagstaff City Council approved the rezoning of approximately 18 acres of land owned by Vintage Partners, LLC ("Vintage") generally located at 1801 S. Milton Road and commonly referred to as the Mill Town property. The rezoning was part of a public private partnership (P3) between the City, Vintage, and the Arizona Department of Transportation (ADOT) that relocated the Harkins theater to the east side of Flagstaff, relocated the local ADOT offices to the old Harkins site, combined the delivery of City transportation improvements to Beulah and University with improvements required for Vintage's project mitigation (including the Milton pedestrian underpass), and opened the Mill Town property for residential and commercial development by Vintage. The rezoning ordinance contains multiple conditions, one of which is that the Mill Town property must be developed in accordance with the approved site plan (PZ-16-00239-01) that was presented to Council at the time the rezoning was approved. This site plan contained 3 commercial pads and a multi-family building that contained 340 units and 1,221 bedrooms, as well as an associated parking garage on parcel 1.

As part of the rezoning of the Mill Town property, the City and Vintage entered into a development agreement on June 4, 2018, to facilitate development of the Mill Town property and related transportation improvements. Understanding the complexity of the P3 project and the amount of time to develop a project like Mill Town, the City agreed that the development rights granted by the rezoning ordinance would be vested for five years, and that development of Vintage's approved site plan would be governed by the Zoning Code in existence as of the effective date of the development agreement. Such provisions allowing a developer to rely on a specific version of the Zoning Code for a period of time until the property is ultimately developed are not uncommon in development agreements, as they provide certainty for the developer and recognize the development process can take years.

Unfortunately, development of the Mill Town property stalled after the ADOT facility was moved. With development of the Mill Town property on hold, the transportation improvements that Vintage was required to deliver pursuant to the development agreement were also on hold.

On October 22, 2021, the City and Vintage entered into the first amendment to the Mill Town development agreement to, among other things, (1) state that the City would assume responsibility for administering design and construction of both the City and Vintage transportation improvements, (2) describe how Vintage will reimburse the City for the cost of its required transportation improvements (including the pedestrian underpass), and (3) extend Vintage's right to develop the Mill Town property in accordance with the rezoning ordinance and approved site plan for an additional two years (now seven total).

In 2024, Vintage informed City planning staff that it had found a partner to develop the residential component of the Mill Town property (apartment complex), but the new partner wanted to amend the approved site plan beyond what would be covered under a Minor Modification to Site Plan Approval which would allow for changes up to approximately 10% from what was initially approved. However, because the rezoning was conditioned on development in accordance with the original site plan, Vintage was informed that it would need to request an amendment to the rezoning ordinance and a second amendment to the development agreement. In addition, the two-year extension of the right to develop effectuated by the first amendment to the development agreement was specific to the approved site plan, which was now going to be amended. Accordingly, City staff, working with Vintage, drafted the proposed second amendment to the Mill Town development agreement to clarify and confirm that Vintage could develop an amended site plan under the same Zoning Code that was initially utilized for the project. The second amendment was approved by City Council on March 4, 2025.

Connection to PBB Priorities and Objectives:

Livable Community - Actively support attainable and affordable housing through the City's 10-Year Housing plan as well as other projects and opportunities.
Environmental Stewardship - Implement sustainable building practices, enhance waste diversion programs, alternative energy programs and multi-modal transportation options.
Environmental Stewardship - Strengthen Flagtaff's resilience to climate change impacts on built, natural, economic, health, and social systems.

Connection to Regional Plan:

An analysis of the Regional Plan goals and policies is included in the attached Planning and Zoning Commission staff report.

Connection to Carbon Neutrality Plan:

HA - 1: Create housing options for households at all income levels and family sizes occupied by local residents.
DD - 1: Encourage vibrancy, appropriate density, and attainability in existing neighborhoods, so that more residents are within walking distance of their daily needs.

Connection to 10-Year Housing Plan:

Create 2.2 - Identify suburban areas to support greater density and intensity of development.
Create 4.8 - Explore allowing additional flexibility for homeowners and landlords to increase density.

Attachments:

Ord. 2026-07

Exhibit A: Legal Description

3rd Amendment to Development Agreement

Presentation

Staff Report

Application

Vicinity Map

2018 Staff Report

Narrative & Regional Plan Analysis

Citizen Participation Plan and Report

Parking Demand Study

Site Plan

Landscape Plan

Commercial Floor Plans

Commercial Elevations

Residential Floor Plans & Elevations

12.A.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Sullivan Moore, Housing Planner

Date:

03/24/2026

Meeting Date:

04/07/2026

TITLE:

Approval of Rental Incentive Bond Program Award for Lone Tree Ranch a 100% affordable rental development

STAFF RECOMMENDED ACTION:

Staff requests City Council's approval of a $1,650,000 Rental Incentive Bond Program award related to 168 affordable rental units at Lone Tree Ranch.

Executive Summary:

The Rental Incentive Bond Program (RIBP) was approved by Council in November 2023. Three Notices of Funding Availability (NOFAs) have been conducted – the first in February 2024, the second in February 2025 and the third in February 2026. As a result of the latest NOFA for $1,650,000, one application was determined eligible for funding and was scored by a Ranking Committee. Staff is requesting Council's approval of a funding award.

Lone Tree Ranch Low-Income Housing Tax Credit (LIHTC) Project:

Developer: Lincoln Avenue

168 affordable rental units, serving up to 60% of the Area Median Income

Award Amount: $1,650,000

If approved, $1.65 million will be provided as a 50-year forgivable loan. No payments will be due so long as affordable rental units are provided for the entire 50 years. Loan documents will be drafted and brought forward as a consent item at a future City Council meeting.

Per the Development Agreement approved on March 17, 2026 with the Developer, the Developer is already required to provide 168 affordable rental units for 30 years in exchange for development incentives.

Financial Impact:

Project Name: Lone Tree Ranch (LIHTC)

Loan Amount: $1,650,000

Account Number Budgeted: - 411-13-105-0354-4-4290

FY2025-26 Budgeted Amount: - $5,000,000

Grant Funded: N/A

Funding Source: Prop 442 - "Housing Bond" Fund

Policy Impact:

None

Previous Council Decision or Community Discussion:

Proposition 442, approved by voters in the November 2022 election, approved a $20 million Housing Bond, with approximately $5 million allocated to incentivize the private sector to incorporate affordable rental housing into new developments. Resolution 2023-51 adopting the Rental Incentive Bond Program (RIBP) was approved on November 7, 2023
City Council approved the first round of RIBP awards (totaling $3.3M) March 19, 2024, and the second round of awards (totaling $1.67M) on March 18, 2025.

Options and Alternatives to Recommended Action:

Approve the award as recommended.
Amend the award per Council direction.
Reject staff recommendation.

Background and History:

Housing Bond Background
Proposition 442 – authorizing the use of $20 million dollars of general obligation bonds for "Creating Rental and Ownership Opportunities for Residents of Flagstaff" was approved by the voters in the November 2022 General Election. Proposition 442 identified four affordable housing spending categories, including "incentivizing the private sector to incorporate affordable rental housing into new developments."

Rental Incentive Bond Program Overview
Approved by City Council in November 2023, the RIBP is intended to provide loans to eligible developers of rental housing choosing to include a minimum of 10% affordable units in new rental projects serving households at or below 80% area median income ($78,560 for a household of 3 in 2025 figures) in Flagstaff.

NOFA and Evaluation Process
On November 25, 2025, Housing staff sent notice to deobligate $1.65 million from a previous award due to the awardee's inability to obtain the tax credits that were conditioned to their approved award. The lack of tax credits led to the reservation of funds expiring and the funds becoming available again.

On January 9, 2026 the City of Flagstaff procurement and housing teams published a NOFA (#2026-132) for $1,650,000 in Rental Incentive Bond Program funds from the aforementioned deobligation. Staff prioritized a simple application with fact-based evaluation criteria in an effort to streamline the application and evaluation process. One application was received by the closing date of February 9, 2026. The application was provided to members of the Ranking Committee and scored individually in accordance with the evaluation criteria. The Committee was comprised of internal City staff involved in the review of affordable development projects.

The NOFA identifies that the highest scoring application would receive a recommendation for full funding, with any remaining funding to be awarded to the next highest scoring application until all funding is allocated. With $1,650,000 in remaining bond funding available, and a total of $1,650,000 requested, staff recommends fully funding the Lone Tree Ranch project, which scored 360 out of 450 points.

Lincoln Avenue submitted an application for Lone Tree Ranch, a multifamily project located at the northeast corner of South Lone Tree Road and East Pine Knoll Drive. The project has just undergone its zoning map amendment process, with final Council approval on March 17, 2026. The development will have 168 (100%) affordable units designated for 60% AMI for a period of 30 years. With this funding, Lincoln Avenue has proposed extending the affordability period from 30 to 50 years, which would result in their loan being forgiven, per the adopted RIBP.
A table summarizing the application is below.

Project Name

Lone Tree Ranch

Applicant Name

Lincoln Avenue

Requested Award Amount

$1,650,000

Total Project Cost

$82,090,000

Number of Affordable Units

168

Subsidy Per Unit Requested

$9,821.43

Percent Affordable

100%

Max AMI Served

60%

Affordability Period

50 years

Cumulative Score (out of 450)

360

Recommended Funding Amount

$1,650,000

If Council approves the award amount, staff will issue a notice of award to the developer. Funding will be provided as a $1,650,000 loan to Lincoln Avenue, which would be forgiven at the end of the 50-year term. The final loan contract will be drafted and brought forward as consent items at a future Council meeting.

Community Benefit
This funding will assist in the creation of a total of 168 new affordable rental units available to low-income residents, providing long term affordability.

Connection to PBB Priorities and Objectives:

Livable Community: Actively support attainable & affordable housing through City projects & opportunities with developers.

Connection to Regional Plan:

Goal LU.9. Focus reinvestment, partnerships, regulations, and incentives on developing or redeveloping urban areas.
Goal NH.3. Make available a variety of housing types at different price points, to provide housing opportunity for all economic sectors.
Policy NH.3.1. Provide a variety of housing types throughout the City and region, including purchase and rental options, to expand the choices available to meet the financial and lifestyle needs of our diverse population.
Policy NH.3.3. Increase the availability of affordable housing for very low-income persons, through innovative and effective funding mechanisms.
Policy NH.3.5. Encourage and incentivize affordable housing.

Connection to Carbon Neutrality Plan:

HA-1: Create housing options for households at all income levels and family sizes occupied by local residents.
HA-2: Connect people to equitable housing solutions.
HA-4: Protect people from housing discrimination and remove housing barriers.

Connection to 10-Year Housing Plan:

Create housing options for households at all income levels and family sizes occupied by local residents.
Create 1: Incentivize the creation of affordable units through various programs and mechanisms.
Protect people from housing discrimination and remove housing barriers.
Protect 2: Ensure affordable housing is a part of every Flagstaff neighborhood and work to address disparate impact as part of any development or redevelopment.

Attachments:

Presentation

Rental Incentive Program as Approved

12.B.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Kevin Fincel, Deputy City Attorney

Co-Submitter:

Joanne Keene

Date:

03/24/2026

Meeting Date:

04/07/2026

TITLE:

Consideration and Adoption of Ordinance No. 2026-09: Regarding the Use of City Property by Partner Government and Non-Profit Entities.

STAFF RECOMMENDED ACTION:

Executive Summary:

City Council and community members have shared their growing concern about how potential actions by federal agencies could impact residents and city operations. In this presentation, the City Manager's office will present a proposed ordinance that would adopt a policy for when partner government and non-profit agencies request the use of City property to conduct their operations.

Financial Impact:

None.

Policy Impact:

The proposed ordinance would adopt a policy for when partner government and non-profit agencies request the use of City property to conduct their operations.

Previous Council Decision or Community Discussion:

The City Council discussed this issue at its March 3, 2026, meeting and directed staff to return with a proposed ordinance for consideration.

Options and Alternatives to Recommended Action:

Adopt the proposed ordinance.
Adopt an amended form of the proposed ordinance.
Refuse to adopt the proposed ordinance and provide staff new direction.

Connection to PBB Priorities and Objectives:

N/A

Connection to Regional Plan:

N/A

Connection to Carbon Neutrality Plan:

N/A

Connection to 10-Year Housing Plan:

N/A

Attachments:

Ord. 2026-09

Presentation

12.C.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Stacy Saltzburg, City Clerk

Date:

03/26/2026

Meeting Date:

04/07/2026

TITLE:

Consideration and Approval of Council Rules of Procedure

STAFF RECOMMENDED ACTION:

Approve the updated Rules of Procedure

Executive Summary:

Pursuant to City Charter Article II, Section 14, the City Council has adopted Rules of Procedure for the conduct of its Council meetings and other operational matters. The City Council periodically reviews the Rules of Procedure to discuss potential updates or changes. Staff may also bring forward suggested amendments based on changes in current practices.

Council discussed possible changes at their retreat on January 15, 2026 and reviewed and discussed the amendments at the March 24, 2026 Work Session.

Financial Impact:

None

Policy Impact:

None

Previous Council Decision or Community Discussion:

Council discussed possible amendments at their retreat on January 15, 2026 and reviewed and discussed the amendments at the March 24, 2026 Work Session.

Options and Alternatives to Recommended Action:

Approve with amendments.
Do not approve.

Background and History:

A brief description of the amendments are provided below. Additional minor changes occurred following the Work Session during final review.

Rule 3 - Council Meetings

Better clarifies the Council's summer recess.
Eliminates meetings on the 5th Tuesday.
Removes the review of the draft agenda at work sessions.
Clarifies that Executive Session can be held as needed on any Tuesday.

4.01 — Procedures for Preparation of Council Agendas

Clarifies the expectation for agenda distribution.

4.02 & 4.03 — Future Agenda Item Requests

Simplifies the FAIR process.
Requests will come to the City Manager.
City Manager will determine next steps.
Clarifies that the time to discuss a FAIR is when it come back for formal discussion.

Rule 5 — Order of Business

Updates "Public Participation" to "Open Call to the Public."
Removes City Manager Update, Legislative Updates, and Review of Draft Agenda.
Changes the Informational Items and Reports to "Announcements and Updates to/from Council and City Manager."
Provides a description of Announcements and Updates

6.02 — Temporary Chair

Identifies the Councilmember with second highest votes at the last general election as Chair for a meeting in which Mayor and Vice Mayor are absent.

7.03 — Decorum and Order among Citizen Participants

Updates language and better clarifies the expectations for the audience.

9.01 — Non-Public Hearing Discussions

Identifies agenda items that public comment is not permitted.

9.01 (a) — Open Call to the Public

Provides a definition of Open Call to the Public and codifies the 30 minute rule.

9.02 — Public Hearings

Softens the language to provide for a formal structure when necessary, but does not require strict compliance otherwise.

Rule 10 — Rules Governing Motions by the Council

Minor clarifications to wording.

11.07 — Meetings with State, Federal, and Tribal Delegation

Provide guidance and expectations for individual meetings with representatives.

Connection to PBB Priorities and Objectives:

High Performing Governance

Connection to Regional Plan:

N/A

Connection to Carbon Neutrality Plan:

N/A

Connection to 10-Year Housing Plan:

N/A

Attachments:

Rules of Procedure

13.A.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:

The Honorable Mayor and Council

From:

Georganna Staskey, Deputy City Clerk

Date:

03/24/2026

Meeting Date:

04/07/2026

TITLE

Future Agenda Item Request (F.A.I.R.): A Citizen Petition titled "Prohibiting discrimination in housing based on source of income"

STAFF RECOMMENDED ACTION:

Council Direction

Executive Summary:

In accordance with Art. II, Sect. 17 of the Flagstaff City Charter, any citizen may present a written petition to the City Manager, signed by a minimum of 25 citizens from the City who shall present it to the Council at its next regular meeting. The attached petition was filed with the City Clerk's Office on March 3, 2026, requesting "Prohibiting discrimination in housing based on source of income"

Information:

None

Attachments:

Petition #2026-05