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CITY OF EL MIRAGE
REGULAR MEETING OF
THE COMMON COUNCIL

AMENDED AGENDA
*Corrected Error on 6.6

Mayor Alexis Hermosillo
Vice Mayor Jacquelyn Parsons
Councilmember Monica Dorcey
Councilmember Ryan Eldridge
Councilmember Scottie Gentry
Councilmember Anita Norton
Councilmember Donna Winston

6:00 PM - Tuesday, April 21, 2026

City Council Chambers
10000 N. El Mirage Road, El Mirage, AZ 85335

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City of El Mirage City Council and to the general public that the El Mirage City Council meetings are open to the public. Doors open to the Council Chambers approximately 30-minutes prior to the posted public meeting time. Members of the El Mirage City Council may attend either in person or by telephone conference call. Please silence all electronic communication devices before the meeting is called to order.

Note: The Common Council of the City of El Mirage, by a duly passed motion, may vote in public session to adjourn to executive session on any agenda item in conformation with A.R.S. §38.431.03, including legal advice from the City Attorney.

Public access to this meeting is available using the following link: Watch the Meeting Live.

ROLL CALL

CALL TO ORDER

Pledge of Allegiance — led by Dysart School District students

Moment of Silence

Introduction of new Police Department employees

PRESENTATION

Presentation for Dysart Unified School District/El Mirage Video Script Contest Winners.

PROCLAMATION

Proclaiming April as Autism Awareness and Acceptance Month

CALL TO THE PUBLIC

Citizens desiring to speak on any issue within the jurisdiction of the public body may do so at this time. Comments shall be limited to three (3) minutes per person and shall be addressed to the City Council as a whole. At the conclusion of the Call to the Public, individual City Council Members may (1) respond to criticism made by those who have spoken, (2) direct staff to review or follow up on the matter, and/or (3) direct that the matter be put on a future agenda.

CONSENT AGENDA

All items listed under the Consent Agenda will be voted on with one motion. If discussion is desired regarding any Consent Agenda Item, that item will be removed from the Consent Agenda and voted on separately.

Consideration and action to approve the minutes of the Work Session and Regular Council meeting held on Tuesday, April 7, 2026. (City Clerk)

Consideration and action to appoint Vice Mayor Jacque Parsons, Councilmember Monica Dorcey, and Mayor Alexis Hermosillo to serve as members for the El Mirage Community Grant Review Committee for the FY2026-2027 grant cycle. (Administration)

Consideration and action to accept grant funds in the amount of $3,000 from the Arizona Governor's Office of Highway Safety for the El Mirage Police Department to participate in the 2026 Click It or Ticket National Enforcement Campaign. (Grants/Police)

Consideration and action to approve a 5-year agreement with Wyyerd fiber to provide Internet services to the City. (Information Technology)

Consideration and action for the City of El Mirage to enter into an Intergovernmental Agreement with Borrowing Partnering Agencies to lend and borrow various fire apparatus on an as-needed basis to benefit public safety. (Fire)

Consideration and action to adopt Resolution R26-04-07 establishing the STREET NAMING, RENAMING, AND CO-NAMING Policy to govern the naming of Public Streets in the City of El Mirage. (Development Services)

REGULAR AGENDA

Consideration and action to approve contract EM26-URR01 for City Hall roof resealing with Northern Arizona Roof Services in an amount not to exceed $39,874 and authorize the finance department to make any transfers. (Public Works)

CITY MANAGER'S COMMENTS & SUMMARY OF CURRENT EVENTS

The City Council may not act upon any matter in the City Manager's summary, but may have general comments or questions.

MAYOR'S COMMENTS and COUNCIL SUMMARY OF CURRENT EVENTS

The Mayor and City Council may not discuss or act upon any matter in the summary unless the specific matter is properly noticed for legal action.

10.

ADJOURNMENT

Accommodations for Individuals with Disabilities. Alternative format materials, sign language interpretation, assistive listening devices, or interpretation in languages other than English are available upon 72 hours' advance notice through the Office of the City Clerk, 10000 N El Mirage Road, El Mirage, Arizona, (623) 876-2943, TDD (623)933-3258, or FAX (623) 876-4603. To the extent possible, additional reasonable accommodations will be made available within the time constraints of the request.

AFFIDAVIT OF POSTING — CITY COUNCIL MEETING OF APRIL 21, 2026.

I hereby certify that this agenda was posted on April 15, 2026, at the following locations: 1) the City of El Mirage Exterior Bulletin Board at 10000 N. El Mirage Road and 2) the City of El Mirage website at www.elmirageaz.gov.

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REQUEST FOR
COUNCIL ACTION

AGENDA ITEM 3.1.

SUBJECT: Presentation for Dysart Unified School District/El Mirage Video Script Contest Winners.

MEETING DATE: 04/21/2026

AGENDA SECTION: Presentations

SUBMITTED BY: Amber Wakeman, Deputy Director Intergov & PR

DEPARTMENT: Administration

BACKGROUND:

El Mirage Elementary Schools and Dysart High School participated in the Dysart Unified School District (DUSD) El Mirage Video Script Contest for students in grades 3rd –12th. Participants were asked to create a 30–90 second video script responding to the prompt, "Why I Love El Mirage!" The City Council was invited to select the winning entries, and the Council chose the first, second, and third place winners. These students have been invited to attend the April 21 Council Meeting, where they will be recognized and presented with their ribbons and certificates.

REQUEST FOR
COUNCIL ACTION

AGENDA ITEM 4.1.

SUBJECT: Proclaiming April as Autism Awareness and Acceptance Month

MEETING DATE: 04/21/2026

AGENDA SECTION: Proclamations

SUBMITTED BY: Regan Jepson, Community Partnership Administrator

DEPARTMENT: Community Services

BACKGROUND:

Autism spectrum disorder is a developmental condition that affects how people communicate, learn, and interact with others. It can affect individuals of any age, race, ethnicity, sex, or background, and its causes are still not fully understood. Over the past several decades, autism diagnoses have increased worldwide. In Arizona, 1 in 32 children under the age of 8 were diagnosed with autism in 2022, highlighting the importance of early detection and support. During this month, we recognize families, educators, healthcare providers, and organizations who work every day to support individuals with autism and help create opportunities for people of all abilities to thrive.

REQUEST FOR
COUNCIL ACTION

AGENDA ITEM 6.1.

SUBJECT: Consideration and action to approve the minutes of the Work Session and Regular Council meeting held on Tuesday, April 7, 2026. (City Clerk)

MEETING DATE: 04/21/2026

AGENDA SECTION: Consent

SUBMITTED BY: Jill Boltz, City Clerk

DEPARTMENT: City Clerk

RECOMMENDATION:

Approve the minutes as presented.

PROPOSED MOTION:

I move to approve the minutes of the Work Session and Regular Council meeting held on Tuesday, April 7, 2026.

REQUEST FOR
COUNCIL ACTION

AGENDA ITEM 6.2.

SUBJECT: Consideration and action to appoint Vice Mayor Jacque Parsons, Councilmember Monica Dorcey, and Mayor Alexis Hermosillo to serve as members for the El Mirage Community Grant Review Committee for the FY2026-2027 grant cycle. (Administration)

MEETING DATE: 04/21/2026

AGENDA SECTION: Consent

SUBMITTED BY: Regan Jepson, Community Partnership Administrator

DEPARTMENT: Community Services

BACKGROUND:

The El Mirage Community Partnership Grant Program framework, application materials, evaluation criteria, review committee process, and reporting requirements were adopted in April 2026. The program establishes a competitive process to award one-time funding to qualified nonprofit organizations that provide direct health and human services to El Mirage residents. To support a transparent scoring and review process, the program establishes the El Mirage Community Partnership Grant Review Committee ("Committee"). Members of the City Council are appointed by the Mayor to serve one-year terms on the Committee. The Committee will review and score eligible applications using Council-approved criteria, deliberate in public meetings, and provide non-binding, rank-ordered funding recommendations to the City Council. The Committee does not have authority to approve or award funding. Appointments align with the FY26–27 grant cycle.

RECOMMENDATION:

Approve the recommendation by the Mayor to appoint Vice Mayor Jacque Parsons, Councilmember Monica Dorcey, and Mayor Alexis Hermosillo to serve as members for the El Mirage Community Grant Review Committee for the FY2026-2027 grant cycle.

PREVIOUS RELATED COUNCIL ACTION

On April 7, 2026, the City Council adopted Resolution R26-04-03 to approve the El Mirage Community Partnership Grant Program framework, establish a Community Partnership Grant Review Committee, and authorize the City Manager or Designee to implement and administer the program.

PROPOSED MOTION:

I move to approve the recommendation by the Mayor to appoint Vice Mayor Jacque Parsons, Councilmember Monica Dorcey, and Mayor Alexis Hermosillo to serve as members for the El Mirage Community Grant Review Committee for the FY2026-2027 grant cycle.

REQUEST FOR
COUNCIL ACTION

AGENDA ITEM 6.3.

SUBJECT: Consideration and action to accept grant funds in the amount of $3,000 from the Arizona Governor's Office of Highway Safety for the El Mirage Police Department to participate in the 2026 Click It or Ticket National Enforcement Campaign. (Grants/Police)

MEETING DATE: 04/21/2026

AGENDA SECTION: Consent

SUBMITTED BY: Martina Longoria, Grants Program Coordinator

DEPARTMENT: Administration

BACKGROUND:

Describe the benefit to the organization and/or community. The City has been notified by the Arizona Governor's Office of Highway Safety (GOHS) that the El Mirage Police Department (EMPD) has been selected to participate in the 2026 Click It or Ticket National Enforcement Campaign. As part of this campaign, the EMPD will receive a $3,000 grant for overtime to assist with these efforts. The campaign focuses on enforcing and encouraging compliance with seat belt use. There is no match requirement for this grant.

Describe how this item aligns with an operational need, city priority, or strategic goal. This request aligns with the city's strategic goal and public safety priority to enhance community safety through proactive initiatives, with the objective of optimizing staffing and operational readiness.

Describe the timing considerations for approval of this item. The two-week enforcement initiative will take place from May 18 to May 31, 2026.

Describe any anticipated impact this item might have on residents, businesses, or operations. Click It or Ticket is a national, high-visibility enforcement campaign focused on the consequences of not wearing a seat belt, aimed at changing driver and passenger behavior. These efforts protect lives, reduce collision-related costs, and create safer streets for families, businesses, and visitors. This funding strengthens the EMPD's ability to strategically deploy officers and sustain high-visibility enforcement.

Provide statutory requirements, City Code provisions, or other legal mandates, if applicable. ARS 28-909 describes vehicle restraints required (seat belts). The Click It or Ticket campaign aims to enforce compliance with seat belt laws and ensure the safety of all motorists.

RECOMMENDATION:

Consideration and action to accept grant funds in the amount of $3,000 from the Arizona GOHS for the EMPD to participate in the 2026 Click It or Ticket National Enforcement Campaign.

PREVIOUS RELATED COUNCIL ACTION

On April 15, 2025, the El Mirage City Council approved the acceptance of an award from the Arizona GOHS for the EMPD to participate in the 2025 Click It or Ticket National Enforcement Campaign.

PROPOSED MOTION:

I move to authorize the acceptance of an award in the amount of $3,000 and authorize the City Manager to enter into a Memorandum of Understanding with the Arizona GOHS as presented.

REQUEST FOR
COUNCIL ACTION

AGENDA ITEM 6.4.

SUBJECT: Consideration and action to approve a 5-year agreement with Wyyerd fiber to provide Internet services to the City. (Information Technology)

MEETING DATE: 04/21/2026

AGENDA SECTION: Consent

SUBMITTED BY: Tom Bacome, IT Director

DEPARTMENT: Information Technology

BACKGROUND:

Describe the benefit to the organization and/or community.  The city currently operates with one Internet vendor. Adding a second vendor would provide redundancy in the event of an outage, as well as load distribution for normal Internet usage.

Describe how this item aligns with an operational need, city priority, or strategic goal.  This item aligns with the strategic goal of Outstanding Service in order to maintain a High-Performing Government.

Describe the timing considerations for approval of this item.  The Information Technology Department implemented its disaster recovery this year. Adding this secondary Internet circuit would complete this project and offload some of the Internet traffic from the daily City usage.

Describe any anticipated impact this item might have on residents, businesses, or operations.  During a severe Internet outage by the main Internet provider or a disaster recovery event, this secondary Internet circuit would allow the City to continue to monitor and provide most services to the residents by allowing staff and internal systems to stay connected to cloud services.

Provide statutory requirements, City Code provisions, or other legal mandates, if applicable.  None.

RECOMMENDATION:

Recommend approval of a 5-year agreement with Wyyerd fiber to provide Internet services to the City.

PROPOSED MOTION:

I move to approve a 5-year agreement with Wyyerd Fiber to provide Internet services to the City.

BUDGETED:

Yes

CIP:

MULTI-YEAR:

Yes

Fiscal Impact

AMOUNT REQUESTED:

$1200.00

FISCAL YEAR:

2026

ACCOUNT NUMBER:

111-5-1511-371

ACCOUNT NAME:

Information Technology Computer Data Services

AMOUNT REQUESTED:

$4,600.00

FISCAL YEAR:

2027

ACCOUNT NUMBER:

111-5-1511-371

ACCOUNT NAME:

Information Technology Computer Data Services

AMOUNT REQUESTED:

$4,600.00

FISCAL YEAR:

2028

ACCOUNT NUMBER:

111-5-1511-371

ACCOUNT NAME:

Information Technology Computer Data Services

AMOUNT REQUESTED:

$4,600.00

FISCAL YEAR:

2029

ACCOUNT NUMBER:

111-5-1511-371

ACCOUNT NAME:

Information Technology Computer Data Services

AMOUNT REQUESTED:

$4,600.00

FISCAL YEAR:

2030

ACCOUNT NUMBER:

111-5-1511-371

ACCOUNT NAME:

Information Technology Computer Data Services

AMOUNT REQUESTED:

$4,600.00

FISCAL YEAR:

2031

ACCOUNT NUMBER:

111-5-1511-371

ACCOUNT NAME:

Information Technology Computer Data Services

REQUEST FOR
COUNCIL ACTION

AGENDA ITEM 6.5.

SUBJECT: Consideration and action for the City of El Mirage to enter into an Intergovernmental Agreement with Borrowing Partnering Agencies to lend and borrow various fire apparatus on an as-needed basis to benefit public safety. (Fire)

MEETING DATE: 04/21/2026

AGENDA SECTION: Consent

SUBMITTED BY: Charlotte Confer, Senior Fiscal Services Specialist

DEPARTMENT: Fire

BACKGROUND:

Describe the benefit to the organization and/or community. This agreement allows El Mirage to borrow fire apparatus when needed, ensuring we maintain full emergency response capability for the community.

Describe how this item aligns with operational need, city priority, or strategic goal. It supports city goals for readiness, cost-effective operations, and regional partnerships by providing a reliable backup for fire apparatus.

Describe the timing considerations for approval of this item. Approval is needed now so the City can quickly secure a replacement apparatus if one unexpectedly goes out of service.

Describe any anticipated impact this might have on residents, businesses, or operations. This agreement helps ensure we always have enough units available for emergencies, preventing potential delays in providing emergency services.

Provide statutory, City Code provisions, or other legal requirements. The agreement meets required state laws, including cancellation, workers' compensation, and E-Verify provisions, and has been confirmed as legally proper for City use.

RECOMMENDATION:

Approve the City of El Mirage to enter into an Intergovernmental Agreement with Borrowing Partnering Agencies to lend and borrow various fire apparatus on an as-needed basis to benefit public safety.

PROPOSED MOTION:

I move to approve the City of El Mirage to enter into an Intergovernmental Agreement with Borrowing Partnering Agencies, as presented.

REQUEST FOR
COUNCIL ACTION

AGENDA ITEM 6.6.

SUBJECT: Consideration and action to adopt Resolution R26-04-07 establishing the STREET NAMING, RENAMING, AND CO-NAMING Policy to govern the naming of Public Streets in the City of El Mirage. (Development Services)

MEETING DATE: 04/21/2026

AGENDA SECTION: Consent

SUBMITTED BY: Jorge Gastelum, Dev Services Director/City Engineer

DEPARTMENT: Development Services

BACKGROUND:

Describe the benefit to the organization and/or community. Adopting a formal policy will provide clarity, consistency, and transparency for evaluating street naming and renaming requests.

Describe how this item aligns with an operational need, city priority, or strategic goal. This item aligns with the City's operational need to establish procedures that ensure public safety and community input.

Describe the timing considerations for approval of this item. Timely adoption of this item allows adequate time to communicate any street renaming requests to residents, businesses, and public safety personnel.

Describe any anticipated impact this item might have on residents, businesses, or operations. A full street renaming would require each resident and/or business to update their legal address across multiple systems. Renaming streets, especially when it changes official addresses for businesses and residents, takes significant time and public input.

Provide statutory requirements, City Code provisions, or other legal mandates, if applicable. Street naming is currently addressed in Chapter 155 under Platting Procedures and Requirements and lacks a comprehensive policy for renaming existing streets.

RECOMMENDATION:

Staff recommends adoption of Resolution R26-04-07, establishing the STREET NAMING, RENAMING, AND CO-NAMING Policy.

PROPOSED MOTION:

I move to adopt Resolution R26-04-07, establishing the STREET NAMING, RENAMING, AND CO-NAMING Policy.

REQUEST FOR
COUNCIL ACTION

AGENDA ITEM 7.1.

SUBJECT: Consideration and action to approve contract EM26-URR01 for City Hall roof resealing with Northern Arizona Roof Services in an amount not to exceed $39,874 and authorize the finance department to make any transfers. (Public Works)

MEETING DATE: 04/21/2026

AGENDA SECTION: Regular

SUBMITTED BY: Nick Russo, Public Works Director

DEPARTMENT: Public Works

BACKGROUND:

The Public Works department recently worked with the Finance Department to conduct a request for proposals, EM26-URR01. The contract is for a contractor to provide labor and materials to re-seal the roof on the City Hall facility. The contract was advertised, and the request for proposals (RFPs) were received in March of 2026. Five valid proposals were received, the evaluation committee completed the selection process, and the notice of intent to award (NOI) was published to the City's procurement system. The selected vendor for this contract is Northern Arizona Roof Services (NARS). This item seeks approval of the base contract EM26-URR01.

Describe the benefit to the organization and/or community. This item benefits the City by providing routine facility maintenance on the City Hall facility in order to extend the life of the asset.

Describe how this item aligns with an operational need, city priority, or strategic goal. This item aligns with the City's priority on infrastructure.

Describe the timing considerations for approval of this item. Pending approval, this item can be completed before the end of the fiscal year on 6/30/26.

Describe any anticipated impact this item might have on residents, businesses, or operations. This item will have no impact on residents, businesses, or operations.

Provide statutory requirements, City Code provisions, or other legal mandates, if applicable. This contract was procured according to City Code 30.23.

RECOMMENDATION:

Approve contract EM26-URR01 for City Hall roof resealing with Northern Arizona Roof Services in an amount not to exceed $39,874 and authorize the finance department to make any transfers.

PROPOSED MOTION:

I move to approve contract EM26-URR01, for City Hall roof resealing, as presented.

BUDGETED:

Yes

CIP:

CIP/Activity:

42405

MULTI-YEAR:

Fiscal Impact

AMOUNT REQUESTED:

$39,874

FISCAL YEAR:

FY26

ACCOUNT NUMBER:

111-5-1583-418

ACCOUNT NAME:

Facility roof replacement program