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AGENDA

CITY COUNCIL WORK SESSION
City of Garland
Work Session Room, City Hall
William E. Dollar Municipal Building
200 North Fifth Street
Garland, Texas
Monday, July 31, 2023
6:00 p.m.

DEFINITIONS:

Written Briefing: Items that generally do not require a presentation or discussion by the staff or Council. On these items the staff is seeking direction from the Council or providing information in a written format.

Verbal Briefing: These items do not require written background information or are an update on items previously discussed by the Council.

NOTICE: The City Council may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns one or more of the following matters:

(1) Pending/contemplated litigation, settlement offer(s), and matters concerning privileged and unprivileged client information deemed confidential by Rule 1.05 of the Texas Disciplinary Rules of Professional Conduct. Sec. 551.071, Tex. Gov't Code.

(2) The purchase, exchange, lease or value of real property, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.072, Tex. Gov't Code.

(3) A contract for a prospective gift or donation to the City, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.073, Tex. Gov't Code.

(4) Personnel matters involving the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear a complaint against an officer or employee. Sec. 551.074, Tex. Gov't Code.

(5) The deployment, or specific occasions for implementation of security personnel or devices. Sec. 551.076, Tex. Gov't Code.

(6) Discussions or deliberations regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City and with which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect of the sort described in this provision. Sec. 551.087, Tex. Gov't Code.

(7) Discussions, deliberations, votes, or other final action on matters related to the City's competitive activity, including information that would, if disclosed, give advantage to competitors or prospective competitors and is reasonably related to one or more of the following categories of information:

generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling;
bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies;
effective fuel and purchased power agreements and fuel transportation arrangements and contracts;
risk management information, contracts, and strategies, including fuel hedging and storage;
plans, studies, proposals, and analyses for system improvements, additions, or sales, other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider; and
customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies. Sec. 551.086; Tex. Gov't Code; Sec. 552.133, Tex. Gov't Code]

Public Comments on Work Session Items

Persons who desire to address the City Council on any item on the Work Session agenda are allowed three minutes to speak. Speakers are taken only at the beginning of the meeting, other than invited testimony.

Speakers are grouped by Work Session item and will be taken in the order of the Work Session agenda. Speakers must submit to the City Secretary a completed speaker's card before the beginning of the meeting. Speaker cards will not be accepted after the Mayor calls the meeting to order. Speaker cards are available in the lobby, at the visitor's side of the Work Session Room, and from members of staff.

Speakers are limited to addressing items on the Work Session agenda – any item relating to a Regular Session agenda item should be addressed at the Regular Session and any item not on an agenda may be addressed during the open microphone at the end of the Regular Session.

Consider the Consent Agenda

A member of the City Council may ask for discussion or further information on an item posted as a consent agenda item on the next Regular Meeting of the City Council. The Council Member may also ask that an item on the posted consent agenda be pulled from the consent agenda and considered for a vote separate from consent agenda items on the regular agenda. All discussions or deliberations on this portion of the work session agenda are limited to posted agenda items and may not include a new or unposted subject matter.

Written Briefings:

Resolution Authorizing Use of Eminent Domain - GP&L Transmission

Written staff presentation and recommendation regarding the reconstruction of a portion of the Garland Power & Light College Avenue to Brand Road 138kV transmission line, prepared by Brian England, City Attorney. This item is scheduled for formal consideration at the August 1, 2023 regular meeting.

Resolution Authorizing Execution of a Project Specific Agreement with Dallas County for Jupiter Road Maintenance Improvements

Written staff presentation and recommendation to City Council authorizing the City Manager to execute a Project Specific Agreement (PSA) with Dallas County for transportation improvements on portions of Jupiter Road from Forest Lane to the west Garland city limit, prepared by Tony Irvin, Streets Director. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the August 15, 2023 regular meeting.

Verbal Briefing:

Garland Fire Department Master Plan

Hear a presentation prepared by Mark Lee, Fire Chief, and Joe Pozzo, Center for Public Safety Management, and receive Council direction regarding the Garland Fire Department Master Plan. Unless otherwise directed by Council, this item will be scheduled for formal consideration at a future regular meeting.

Consideration and Discussion Regarding a Future Bond Program

Hear a presentation prepared by Matt Watson, Chief Financial Officer, and receive Council direction regarding a future bond program.

Preview of the proposed FY 2023-24 Budget

Hear a presentation prepared by Allyson Bell Steadman, Budget Director, and Judson Rex, City Manager, regarding the proposed FY 2023-24 operating budget. The proposed budget will officially be presented to City Council at the August 1, 2023 regular meeting.

Discuss Appointments to Boards and Commissions

Deputy Mayor Pro Tem Ed Moore

Adam Greenup - Library Board

Announce Future Agenda Items

A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time.

Council will move into Executive Session

EXECUTIVE SESSION
AGENDA

The City Council will adjourn into executive session pursuant to Sections 551.071, 551.072, and 551.087 of the Texas Government Code to deliberate or discuss: Economic development matters related to commercial or financial information that the City has received from one or more business prospects that the City seeks to have locate, stay, or expand in or near the Historic Downtown District and with which the City is conducting economic development negotiations (551.087); the purchase, exchange, lease or value of real property related to the same (551.072); and attorney/client matters concerning privileged and unprivileged client information related to the same (551.071).

Adjourn

GARLAND
CITY COUNCIL ITEM SUMMARY SHEET

City Council Work Session Agenda

Work Session Item 3.a.

Meeting Date:

07/31/2023

Item Title:

Resolution Authorizing Use of Eminent Domain - GP&L Transmission

Submitted By:

Brian England, City Attorney

Summary of Request/Problem

GP&L, as part of its ongoing operation of an electrical utility in the State of Texas, is seeking to reconstruct a portion of the Garland Power & Light College Avenue to Brand Road 138kV transmission line located in the City of Garland.

The City already owns property where the existing transmission line is located. However, as a result of the rebuild, GP&L requires the acquisition of additional property rights, as the new line has a slightly different footprint and, in some places, has a slightly different path. The City has not successfully negotiated a final purchase price with some of the property owners and is seeking authorization to initiate condemnation.

The resolution currently being considered is related solely to the reconstruction of the GP&L College Avenue to Brand Road 138kV transmission line project.

Recommendation/Action Requested and Justification

Council is requested to approve a resolution authorizing the acquisition of the property rights described in the proposed resolution. The City has been able to negotiate with some of the property owners in the program/project area to acquire the necessary property interests.

However, the City has not been able to successfully negotiate a final purchase price with all of the property owners. The owners with whom agreement could not be reached are named in the proposed resolution. State law requires particular wording to be used in a motion to adopt a resolution authorizing the initiation of condemnation proceedings. The City Attorney will provide in written form the appropriate wording of the motion.

Attachments

Resolution Authorizing Eminent Domain

GARLAND
POLICY REPORT

City Council Work Session Agenda

Work Session Item 3.b.

Meeting Date:

07/31/2023

Item Title:

Resolution Authorizing Execution of a Project Specific Agreement with Dallas County for Jupiter Road Maintenance Improvements

Submitted By:

Tony Irvin, Streets Director

Strategic Focus Areas:

Well-Maintained City Infrastructure

ISSUE

Consider a resolution authorizing the City Manager to execute a Project Specific Agreement (PSA) with Dallas County for transportation improvements on portions of Jupiter Road from Forest Lane to the west Garland city limit.

OPTIONS

1. Adopt a resolution which authorizes the City Manager or the Manager's designee to execute the Project Specific Agreement with Dallas County.
2. Take no action.

RECOMMENDATION

Option 1: Adopt a resolution which authorizes the City Manager or the Manager's designee to execute the PSA with Dallas County. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the August 15, 2023 Regular Meeting.

BACKGROUND

1. On December 13, 2022, City Council authorized approval of a Master Interlocal Agreement with Dallas County that provides for a 50/50 cost share participation program for maintenance and repairs on certain qualifying roadways in the City.
2. The Master Agreement allows cities to then submit qualifying roadway repair projects to Dallas County for approval. Execution of a PSA is then required to identify specific projects, agency responsibilities, and funding commitments.
3. The general scope of the 2.4-mile Jupiter Road project consists of repairing deficient concrete pavement panels to proactively maintain the pavement service life.
4. The PSA establishes a total estimated cost of $4,100,000, split equally between the City and Dallas County at $2,050,000, respectively.

CONSIDERATION

1. Council action is required to authorize the City Manager to execute the PSA with Dallas County.
2. The PSA was reviewed by the City Attorney's Office.

Attachments

Resolution for PSA signature

Dallas County & COG PSA Agreement-Jupiter

Location Map

GARLAND
CITY COUNCIL ITEM SUMMARY SHEET

City Council Work Session Agenda

Work Session Item 4.a.

Meeting Date:

07/31/2023

Item Title:

Garland Fire Department Master Plan

Submitted By:

Mark Lee, Fire Chief

Summary of Request/Problem

The Garland Fire Department Master Plan will go over strategic planning for the delivery of Fire, EMS, Community Risk Reduction, Training and Education, and department support programs. This will cover the near, mid, and long terms.

This will cover five planning and objective goals which will include discussions about staffing a highly trained workforce to meet demands, recruiting and training quality staff members, deploying and maintaining resources, strategies for clear communication between all levels of staff, and community outreach work to help improve fire safety response.

Recommendation/Action Requested and Justification

Requesting Council feedback and direction.

Attachments

GFD Master Plan

GARLAND
POLICY REPORT

City Council Work Session Agenda

Work Session Item 4.b.

Meeting Date:

07/31/2023

Item Title:

Consideration and Discussion Regarding a Future Bond Program

Submitted By:

Matt Watson, Finance Director

Strategic Focus Areas:

Sound Governance and Finances

ISSUE

Discuss a proposed timeline of events for a future bond program and selection of a Bond Study Committee.

CONSIDERATION

Staff is seeking direction from the City Council regarding a future bond program election.

Attachments

Future Bond Program Presentation

GARLAND
CITY COUNCIL ITEM SUMMARY SHEET

City Council Work Session Agenda

Work Session Item 4.c.

Meeting Date:

07/31/2023

Item Title:

Preview of the proposed FY 2023-24 Budget

Submitted By:

Allyson Bell Steadman, Budget Director

Summary of Request/Problem

Staff will provide an overview of the City Manager's Proposed Budget for
FY 2023-24. The FY 2023-24 Proposed Budget document will officially be presented to City Council at the August 1, 2023, Regular Meeting.

Recommendation/Action Requested and Justification

Preview only. Discussions will occur at future Budget Work Sessions after City Council has received the Budget document.

GARLAND

City Council Work Session Agenda

Work Session Item 5.a.

Meeting Date:

07/31/2023

Item Title:

Board and Commission Appointment

Submitted For:

Tracy Allmendinger, Deputy City Secretary, City Secretary

Summary:

Deputy Mayor Pro Tem Ed Moore

Adam Greenup - Library Board