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Council Chambers at City Hall
Tuesday, March 5, 2024
7 p.m.

William E. Dollar Municipal Building
200 N. Fifth St.
Garland, Texas

CITY OF GARLAND
REGULAR MEETING OF THE CITY COUNCIL

The Garland City Council extends to all visitors a sincere welcome. We value your interest in our community and your participation in the meetings of this governing body. Visit GarlandTX.gov/Council for a full list of meeting dates.

The Council Chambers at Garland City Hall is wheelchair accessible, and ADA parking is available on the street as well as in the public parking garage. Persons with disabilities who may need auxiliary aids or services must contact the City Secretary's Office at 972-205-2404 at least two working days prior to the meeting so that appropriate arrangements can be made. Braille is not available.

NOTICE: Pursuant to Section 551.127 of the Texas Government Code, one or more members of the City Council may attend this meeting by internet/video remote means. A quorum of the City Council, as well as the presiding officer, will be physically present at the above identified location. Members of the public that desire to make a public comment must attend the meeting in person.

LEGISLATIVE PRAYER AND PLEDGE OF ALLEGIANCE

It is a custom and tradition of the City Council to have an invocation and recital of the Pledge of Allegiance prior to the beginning of each Regular Meeting. Members of the audience are invited but not required to participate. The decision to participate is strictly a matter of personal choice. It has no bearing on matters to be considered by the City Council and will not affect the decisions to be made during this meeting.

MAYORAL PROCLAMATIONS, RECOGNITIONS AND ANNOUNCEMENTS

The Mayor may present proclamations, recognize attendees or accomplishments, and make announcements regarding City events or other matters of interest to citizens including but not limited to listed items. There will be no Council discussion or votes on these matters.

North Texas Community Cleanup Challenge, hosted by the North Central Texas Council of Governments

CONSENT AGENDA

All items under this section are recommended for approval by a single motion of Council, without discussion. Council has had the opportunity to review each of these items at a previous Work Session, and approval of the consent agenda authorizes the City Manager or his designee to execute each item. The Mayor will announce the consent agenda and provide an opportunity for members of the audience, as well as Council, to request that any item be removed and considered separately.

MINUTES

Approve the minutes of the February 20, 2024, Regular Meeting.

Approve the following bids:

Amendment to 2019 Bond Program Management Services

Bid No. 0722-19

AECOM Technical Services, Inc.

$980,000.00

This request is to provide additional professional services associated with delivering the 2019 Bond Program, as the current contract expires in September 2024. To maintain continuity and minimize disruption to the completion of projects, it is necessary for AECOM to provide additional program management and staff augmentation services in various capacities through December 2025.

Change Order No. 1 to the Shiloh Road Widening from IH 635 to Kingsley Road Project

Bid No. 0800-18

Ragel, Inc.

-$892,628.57

The Shiloh Road Widening from IH 635 to Kingsley Road Project was completed on April 12, 2022 with $892,628.57 remaining on PO 27900.

Replacement Tahoes for Garland Police Department

Bid No. 0517-24

Reliable Chevrolet

$874,215.44

This request is for sixteen (16) replacement 2024 Chevrolet Tahoe Police Pursuit Vehicles.

Duck Creek Wastewater Treatment Plant (DC WWTP) Filter Rehabilitation and UV Conversion Project

Bid No. 0079-24

Crescent Constructors, Inc.

$35,177,000.00

This request is to provide construction services for the installation of Cloth Filters and UV Disinfection System at Duck Creek Wastewater Treatment Plant. The improvements include a new disk filter and UV disinfection structure. The project also includes plant water pump replacement, final effluent pump station pumps, a 30" pipe from primary effluent pump station to the final effluent pump station and coatings of various diameter DI pipes. An owner's contingency is included for any additional work that may be required.

GP&L and TMPA Transmission and Substation Maintenance, Repair, and Construction Services Contract

Bid No. 1225-20

Primoris T&D Services, LLC

$2,000,000.00

This request is to obtain change order No. 1 to Blanket Services Contract 9704 issued to obtain transmission and substation maintenance, repair, and construction services. This change order is requested due to a significant increase in demand for GP&L and TMPA construction services. All expenses associated with TMPA will be reimbursed at 100%.

Jupiter & Walnut Phase 2 Water & Wastewater Improvements

Bid No. 0007-24

La Banda, LLC.

$1,825,855.00

The purpose of this request is to provide construction services to replace approximately 3,450 linear feet of wastewater main replacement, including manholes and service laterals and 2,800 linear feet of water line replacement. The improvements are primarily located within the Village Plaza and Walnut Plaza shopping centers at Walnut Street and Jupiter Road as well as along adjacent alleys next to Lariat Lane, Centennial Drive, and Barnes Drive 7,220 linear feet of 6" wastewater main including manholes and service laterals. An owner contingency is included for any additional work or materials that may be required.

The project also includes approximately 5,000 square yards of street, driveway, alley, sidewalk, asphalt, and curb replacement and 2,400 square yards of sodding.

GP&L Underground Feeder Crossing Change Order

Bid No. 0422-23

The Fishel Company

$74,534.74

This request is to obtain Change Order No. 1 to Purchase Order 34565 for labor services associated with the ground preparation of an underground feeder crossing at IH30 and Bass Pro Drive. During construction, a water main conflict was discovered resulting in the modification of the bore pit and increases to case bore and duct line footages.

Construction Contract Award for the 2022 Paving, Water & Wastewater Improvements (Group 2)

Bid No. 0311-24

A&M Construction and Utilities

$1,422,751.00

This request is to award a construction contract to A&M Construction and Utilities, Inc. for construction of the 2022 Paving, Water, & Wastewater Improvements Group 2 Project. This project consists of water and wastewater improvements to four (4) streets located in Council District 3. The pavement will be reconstructed by Street Department in-house resources following completion of the utility construction.

Helipad Construction

Bid No. 0297-24

Nouveau Construction & Technology Services

$577,653.89

GP&L McCree to Shiloh 138kV Transmission Line Construction

Bid No. 0406-24

Maslonka Powerline Services

$2,530,521.97

This request is to obtain construction services for the upgrade of the GP&L McCree to Shiloh 138kV Transmission Line. This is part of the approved McCree to Shiloh 138kV Transmission Line Upgrade CIP project. An owner's contingency is included for any additional work that may be required.

GP&L Girvin Switch Station Civil Site Development

Bid No. 0321-24

DynaGrid Construction Group, LLC.

$5,964,084.83

This request is to obtain earthwork, grading, and access road installation at the GP&L Girvin Switch Station construction site. This is part of the approved Girvin Switch Station CIP project. An owner's contingency is included for any additional work that may be required.

GP&L and TMPA Transformer Services Contract Change Order

Bid No. 1379-20

City Transformer Service

$1,250,000.00

This request is to obtain change order No. 1 Blanket Services Contract 9740 for GP&L and TMPA transformer services. This change order is needed to accommodate extra capital expenses identified for GP&L and TMPA substations. Expenses associated with TMPA will be reimbursed at 100%.

Contract Award for Pavement Condition Index Survey Services

Bid No. 0622-24

Roadway Asset Services, LLC

$288,280.00

This request is to award a contract to Roadway Asset Services, LLC in the amount of $288,280.00 for conducting a pavement condition index (PCI) survey of the city's street and alley network. Key services to be provided include a complete survey of the city street network to assign condition scoring, budget scenario runs to assist with planning and programming street improvement projects, GIS data integration, and reporting dashboards.

Consider an amendment to the Garland Development Code to create a tree mitigation fee reduction criteria. This item was reported and recommended by the Development Services Committee of the City Council during the February 19, 2024 City Council Work Session.

Consideration to amend Section 4.61, "Administrative Approval of Alternative Compliance," of Article IV, "Tree Preservation & Mitigation," of the Garland Development Code.

Fire Staffing Realignment

Council is asked to consider approving a revision to the 23-24 Civil Service Classifications & Compensation Ordinance to reflect realignment of one (1) Firefighter vacancy which will be utilized to create an additional Battalion Chief/Fire Marshal.

Ordinance Adopting FY 2023-24 Budget Amendment No. 1

Approve an ordinance amending the FY 2023-24 Annual Operating Budget for Budget Amendment No. 1, as presented at the February 19, 2024, Work Session.

Notice of Intent to Issue Certificates of Obligation

The Issuance of Certificates of Obligation will be used to fund a portion of the Council Approved 2024 Capital Improvement Program.

ITEMS FOR INDIVIDUAL CONSIDERATION

Members of the audience may provide public comment in favor, in opposition or about any of the items for individual consideration. Anyone wishing to speak must fill out a speaker card (located at the entrance to the Council Chambers) and give it to the City Secretary in advance of the respective agenda item. Speakers are grouped by agenda item and will be called in the order of the agenda. All comments and testimony are to be presented from the podium. The Mayor may impose a time limit and may provide for rebuttal.

Hold public hearing(s) on the following zoning case(s):

Consider a request by Jesus Arellano, proposing a zoning change from Agricultural (AG) District to Single-Family-Estate (SF-E) District to build a single-family home. The site is located at 1717 Ben Davis Road in District 1.

Consider and take appropriate action on the application of Jesus Arellano, requesting approval of a Change in Zoning from Agricultural (AG) District to Single-Family-Estate (SF-E) District. This property is located at 1717 Ben Davis Road. (District 1) (File Z 24-01)

CITIZEN COMMENTS

Members of the audience wishing to address issues not on the meeting agenda may have three minutes to speak. However, according to the Texas Open Meetings Act, Council is prohibited from discussing any item not on the posted agenda.

ADJOURN

All Regular Meetings of the Garland City Council are broadcast live on CGTV, Time Warner Cable Channel 16 and Frontier FIOS TV 44. Meetings are rebroadcast at 9 a.m. and 7 p.m. Wednesdays - Sundays. Live streaming and on-demand videos of the meetings are also available online at GarlandTX.tv. Copies of the meetings can be purchased through the City Secretary's Office (audio CD's are $1 each and DVD's are $3 each).

NOTICE: The City Council may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns one or more of the following matters:

Pending/contemplated litigation, settlement offer(s), and matters concerning privileged and unprivileged client information deemed confidential by Rule 1.05 of the Texas Disciplinary Rules of Professional Conduct. Sec. 551.071, Tex. Gov't Code.
The purchase, exchange, lease or value of real property, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.072, Tex. Gov't Code.
A contract for a prospective gift or donation to the City, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.073, Tex. Gov't Code.
Personnel matters involving the appointment, employment, evaluation, reassignment, duties, discipline or dismissalof a public officer or employee or to hear a complaint against an officer or employee. Sec. 551.074, Tex. Gov't Code.
The deployment, or specific occasions for implementation of security personnel or devices. Sec. 551.076,Tex. Gov't Code.
Discussions or deliberations regarding commercial or financial information that the City has received from a business prospect that the City seeks to have to locate, stay, or expand in or near the territory of the City and with which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect of the sort described in this provision. Sec. 551.087, Tex. Gov't Code.
Discussions, deliberations, votes, or other final action on matters related to the City's competitive activity, including information that would, if disclosed, give advantage to competitors or prospective competitors and is reasonably related to one or more of the following categories of information:

generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling;
bidding and pricing information for purchased power, generation, and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies;
effective fuel and purchased power agreements and fuel transportation arrangements and contracts;
risk management information, contracts, and strategies, including fuel hedging and storage;
plans, studies, proposals, and analyses for system improvements, additions, or sales, other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider; and
customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies. Sec. 551.086; Tex. Gov't Code; Sec. 552.133, Tex. Gov't Code]

Image of Strategic Plan Summary FOR COUNCIL AGENDA ( Regular Meeting Cover Sheet)

Each year, the City Council reviews and updates its goals for the Garland community and City operations. City management uses these goals to guide operational priorities, decision-making and resource allocation.

GARLAND
CITY COUNCIL STAFF REPORT

City Council Regular Session

Agenda Item 1.a.

Meeting Date:

03/05/2024

Minutes February 20, 2024

Submitted By:

Tracy Allmendinger, Deputy City Secretary

Issue/Summary

Approve the minutes of the February 20, 2024, Regular Meeting.

Background

Consideration / Recommendation

Attachments

February 20, 2024 DRAFT Minutes

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.a.

Meeting Date:

03/05/2024

Item Title:

Amendment to 2019 Bond Program Management Services

Submitted By:

Laura Dunn, Capital Project Management Director

Bid Number:

0722-19

Purchase Justification:

Evaluation:

AECOM Technical Services, Inc. was awarded the original PO 29289 in the amount of $12,998,000 at the September 17, 2019 City Council Meeting. Change Order No.1 was awarded in the amount of $948,000 at the September 14, 2021 City Council Meeting. As competitive bids were not received for the change order, a Bid Recap is not included.

Award Recommendation:

Vendor

Item

Amount

AECOM Technical Services, Inc.

All

$980,000.00

TOTAL:

$980,000.00

Basis for Award:

Change Order

Purchase Requisition #:

N/A

Fiscal Impact

Total Project/Account:

N/A

Expended/Encumbered to Date (Including this Item):

14,926,000

Proposed Balance:

N/A

Account #:

Various

Fund/Dept/Project Description and Comments:

Expenses will be charged to tax-supported capital projects as incurred. The annual Capital Improvement Program includes an allocation of Bond Program Management costs across applicable projects/programs.

Budget Type:

CIP

Fiscal Year:

2024

Document Location:

N/A

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

02/23/2024

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

02/23/2024

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.b.

Meeting Date:

03/05/2024

Item Title:

Change Order No. 1 to the Shiloh Road Widening from IH 635 to Kingsley Road Project

Submitted By:

Michael Polocek, Engineering Director

Bid Number:

0800-18

Purchase Justification:

This request is to approve Change Order No. 1 for the Shiloh Road Widening Project. When the City bid the Shiloh Road project from IH-635 to Kingsley Road, TxDOT was designing their plans for the IH-635 Improvements that are currently under construction. While Shiloh Road was under construction, TxDOT determined the IH-635 frontage road grades would require them to reconstruct a portion of Shiloh Road from IH-635 to approximately 650 linear feet north. This segment of roadway was removed from the City's Shiloh Road construction project. The City is recognizing a savings of $892,628.57 with TxDOT committing to repaving the last 650 linear feet of Shiloh Road.

Evaluation:

Ragel, Inc. was awarded the original PO 27900 in the amount of $23,658,919.98 at the September 18, 2018 City Council Meeting. As competitive bids were not received for the change order, a Bid Recap is not included.

Award Recommendation:

Vendor

Item

Amount

Ragel, Inc.

All

-$892,628.57

TOTAL:

-$892,628.57

Basis for Award:

Change Order

Purchase Requisition #:

PO 27900

Fiscal Impact

Total Project/Account:

$30,596,029

Expended/Encumbered to Date (Including this Item):

$26,251,524

Proposed Balance:

$4,344,505

Account #:

Various Accounts

Fund/Dept/Project Description and Comments:

The Shiloh Road – I.H. 635 to Kingsley project is considered complete. The City is recognizing a savings of $892,628.57 on PO 27900 as part of project close out.

Street / Transportation CIP / Shiloh Road – I.H. 635 to Kingsley

692-1409-1428800-9011

-$768,517.12

Water CIP / Relocation of Mains Prior to Paving

220-4049-3019200-9214

-$72,200.19

Wastewater CIP / Relocation of Mains Prior to Paving

230-4149-3215700-9305

-$48,967.11

Stormwater Fund / Operating Budget

261-4621-9011

-$2,944.15

TOTAL

-$892,628.57

Attachments

Location Map

Budget Type:

CIP

Fiscal Year:

2024

Document Location:

N/A

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

02/16/2024

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

02/16/2024

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.c.

Meeting Date:

03/05/2024

Item Title:

Replacement Police Pursuit Tahoes for Garland Police Department

Submitted By:

Garth Sanich, Director of Fleet Services

Bid Number:

0517-24

Purchase Justification:

This request is for sixteen (16) replacement 2024 Chevrolet Tahoe Police Pursuit Vehicles.

Evaluation:

The Tahoes are available from Reliable Chevrolet through the Sheriff's Association of Texas Cooperative Purchasing Contract 22-03-1008RR. As competitive bids were not received, a Bid Recap is not included.

Award Recommendation:

Vendor

Item

Amount

Reliable Chevrolet

All

$874,215.44

TOTAL:

$874,215.44

Basis for Award:

Cooperative Purchase

Purchase Requisition #:

50865

Fiscal Impact

Total Project/Account:

$3,576,666 *

Expended/Encumbered to Date (Including this Item):

$2,915,878

Proposed Balance:

$660,788

Account #:

444-1245-9009

Fund/Dept/Project Description and Comments:

This purchase is for sixteen replacement 2024 Chevrolet Tahoe Police Pursuit Units that are funded by the Equipment Replacement Fund (ERF) for FY 2023-24.

* Total Budget includes the supplemental appropriation requested with FY 2023-24 Budget Amendment No. 1, scheduled for approval March 5, 2024, associated with Purchase Order roll over from FY 2022-23.

Attachments

Units being replaced

Budget Type:

Operating Budget

Fiscal Year:

2023-24

Document Location:

Page 285

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

02/21/2024

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

02/20/2024

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.d.

Meeting Date:

03/05/2024

Item Title:

Duck Creek Wastewater Treatment Plant (DCWWTP) Filter Rehabilitation and UV Conversion Project

Submitted By:

Michael Brinkmann, Managing Director

Bid Number:

0079-24

Purchase Justification:

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. Five (5) bids were received and evaluated based on published criteria. Crescent Constructors, Inc. received the highest evaluated score, offering the Best Value for the City.

Award Recommendation:

Vendor

Item

Amount

Crescent Constructors, Inc.

All

$31,977,000.00

Owner's Contingency

3,200,000.00

TOTAL:

$35,177,000.00

Basis for Award:

Best Value

Purchase Requisition #:

50229

Fiscal Impact

Total Project/Account:

$42,118,000 *

Expended/Encumbered to Date (Including this Item):

$38,754,378

Proposed Balance:

$3,363,622

Account #:

Various

Fund/Dept/Project Description and Comments:

Wastewater CIP / Wastewater Treatment / Duck Creek WWTP Cloth Filter & UV Disinfection project

230-4239-3404200-9007

$34,447,000

235-4239-3404200-9007

730,000

Total

$35,177,000

* This project will continue into 2025, and additional Commercial Paper will be requested in 2025, as presented in the 2024 CIP, for the completion of the project.

Attachments

Bid Recap

Budget Type:

CIP

Fiscal Year:

2024

Document Location:

2024 Prop. CIP - Page 257

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

02/21/2024

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

02/20/2024

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.e.

Meeting Date:

03/05/2024

Item Title:

GP&L and TMPA Transmission and Substation Maintenance, Repair, and Construction Services Contract

Submitted By:

Steve Martin, GP&L Transmission Director

Bid Number:

1225-20

Purchase Justification:

This request is to obtain change order No. 1 to Blanket Services Contract 9704 issued to obtain as-needed transmission and substation maintenance, repair, and construction services. This change order is requested due to a significant increase in demand for GP&L and TMPA construction services. All expenses associated with TMPA will be reimbursed at 100%.

Evaluation:

Primoris T&D Services, LLC was awarded the original BL 8230 with four (4) optional renewals in the amount of $750,000.00 at the October 13, 2020 City Council Meeting. As competitive bids were not received for the change order, a Bid Recap is not included.

Award Recommendation:

Vendor

Item

Amount

Primoris T&D Services, LLC

All

$2,000,000.00

TOTAL:

$2,000,000.00

Basis for Award:

Change Order

Purchase Requisition #:

50913

Fiscal Impact

Total Project/Account:

Expended/Encumbered to Date (Including this Item):

Proposed Balance:

Account #:

451-6999

Fund/Dept/Project Description and Comments:

Term Contract sets price but does not commit funds. Expenses will be charged to the GP&L Transmission and Substations Operating and CIP accounts as appropriate.

Budget Type:

Operating Budget
CIP

Fiscal Year:

2023-24

Document Location:

Operating Budget Page 231; CIP Budget Pages 272 and 278

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

02/16/2024

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

02/16/2024

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.f.

Meeting Date:

03/05/2024

Item Title:

Jupiter & Walnut Phase 2 Water & Wastewater Improvements

Submitted By:

Michael Brinkmann, Managing Director

Bid Number:

0007-24

Purchase Justification:

The purpose of this request is to provide construction services to replace approximately 3,450 linear feet of wastewater main replacement, including manholes and service laterals and 2,800 linear feet of water line replacement. The improvements are primarily located within the Village Plaza and Walnut Plaza shopping centers at Walnut Street and Jupiter Road as well as along adjacent alleys next to Lariat Lane, Centennial Drive, and Barnes Drive 7,220 linear feet of 6" wastewater main including manholes and service laterals. An owner's contingency is included for any additional work or materials that may be required.

The project also includes approximately 5,000 square yards of street, driveway, alley, sidewalk, asphalt, and curb replacement and 2,400 square yards of sodding.

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. Five (5) bids were received and evaluated with La Banda, LLC submitting the Straight Low Bid.

Award Recommendation:

Vendor

Item

Amount

La Banda, LLC

All

$1,585,855.00

Owner's Contingency

240,000.00

TOTAL:

$1,825,855.00

Basis for Award:

Straight Low Bid

Purchase Requisition #:

50128

Fiscal Impact

Total Project/Account:

$32,657,856

Expended/Encumbered to Date (Including this Item):

$30,047,015

Proposed Balance:

$2,610,841

Account #:

Various

Fund/Dept/Project Description and Comments:

Water CIP / Transmission Mains (16-Inch and Above)

220-4049-3019000-9213,
225-4049-3019000-9213

$ 890,000

Wastewater CIP / Infiltration Correction

230-4149-3212400-9305

935,855

Total

$1,825,855

Attachments

Bid Recap

Budget Type:

CIP

Fiscal Year:

2024

Document Location:

2024 Prop. CIP - Pages 218 & 238

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

02/26/2024

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

02/26/2024

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.g.

Meeting Date:

03/05/2024

Item Title:

GP&L Underground Feeder Crossing Change Order

Submitted By:

Jonas Whitehead, GP&L Distribution Director

Bid Number:

0422-23

Purchase Justification:

Evaluation:

The Fishel Company was awarded the original PO 34565 in the amount of $486,721.79 at the March 21, 2023 City Council Meeting. As competitive bids were not received for the change order, a Bid Recap is not included.

Award Recommendation:

Vendor

Item

Amount

The Fishel Company

All

$74,534.74

TOTAL:

$74,534.74

Basis for Award:

Change Order

Purchase Requisition #:

50982

Fiscal Impact

Total Project/Account:

$823,641

Expended/Encumbered to Date (Including this Item):

$798,048

Proposed Balance:

$25,593

Account #:

215-3299-3149501-7111

Fund/Dept/Project Description and Comments:

Electric CIP / Relocation of Facilities - TxDOT Road Widening Project

Budget Type:

CIP

Fiscal Year:

2024

Document Location:

2024 Prop. CIP - Page 274

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

02/23/2024

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

02/23/2024

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.h.

Meeting Date:

03/05/2024

Item Title:

Construction Contract Award for the 2022 Paving, Water, and Wastewater Improvements (Group 2)

Submitted By:

Tye Tingey, Sr. Civil Engineer

Bid Number:

0311-24

Purchase Justification:

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. Five (5) bids were received and evaluated with A&M Construction and Utilities submitting the Straight Low Bid.

Award Recommendation:

Vendor

Item

Amount

A&M Construction and Utilities

All

$1,422,751.00

TOTAL:

$1,422,751.00

Basis for Award:

Straight Low Bid

Purchase Requisition #:

50805

Fiscal Impact

Total Project/Account:

$52,818,527

Expended/Encumbered to Date (Including this Item):

$45,089,270

Proposed Balance:

$7,729,257

Account #:

Various

Fund/Dept/Project Description and Comments:

Water CIP / Relocation of Mains Prior to Paving

220-4049-3019200-9214

$ 592,742.50

Wastewater CIP / Relocation of Mains Prior to Paving

230-4149-3215700-9305

830,008.50

Total

$1,422,751.00

Attachments

Bid Recap

2022 P, W, WW G2-exhibit

Budget Type:

CIP

Fiscal Year:

2024

Document Location:

2024 Prop. CIP - Pages 220 and 244

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

02/26/2024

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

02/26/2024

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.i.

Meeting Date:

03/05/2024

Item Title:

Helipad Construction

Submitted By:

Paul Luedtke, Transportation Director

Bid Number:

0297-24

Purchase Justification:

This request is to provide for the construction of a new Helipad and taxiway to include approximately 2,100 SY of 6" Concrete Pavement, electrical wiring, conduit, in-ground lighting and fencing as part of the Heliport redevelopment effort. This provides for a second helipad for takeoffs and landings to/from the north to ensure safe operation. A Budget Amendment to the 2024 Capital Improvement Program will be brought to City Council for consideration at a future date for the supplemental appropriation of one-time funds to the Helipad Redevelopment capital project.

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. Eight (8) bids were received and evaluated with Nouveau Construction & Technology Services submitting the Straight Low Bid.

Award Recommendation:

Vendor

Item

Amount

Nouveau Construction & Technology Services

All

$577,653.89

TOTAL:

$577,653.89

Basis for Award:

Straight Low Bid

Purchase Requisition #:

50549

Fiscal Impact

Total Project/Account:

$642,000 *

Expended/Encumbered to Date (Including this Item):

$577,654

Proposed Balance:

$64,346

Account #:

694-1799-1575219-9002

Fund/Dept/Project Description and Comments:

Municipal Facilities and Misc. Tax Supported CIP / Helipad Redevelopment

* A Budget Amendment to the 2024 Capital Improvement Program will be brought to City Council for consideration at a future date to appropriate an additional $250,000 to the Helipad Redevelopment capital project for construction and completion of the project, utilizing a one-time cash transfer of $250,000 from the General Fund. The one-time cash transfer from the General Fund to the CIP will be included in the FY 2023-24 Revised Operating Budget.

Attachments

Bid Recap

Budget Type:

CIP

Fiscal Year:

2024

Document Location:

2024 Prop. CIP - Page 180

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

02/23/2024

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

02/23/2024

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.j.

Meeting Date:

03/05/2024

Item Title:

GP&L McCree to Shiloh 138kV Transmission Line Construction

Submitted By:

Steve Martin, GP&L Transmission Director

Bid Number:

0406-24

Purchase Justification:

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. Seven (7) bids were received and evaluated based on published criteria. Maslonka Powerline Services received the highest evaluated score, offering the Best Value for the City.

Award Recommendation:

Vendor

Item

Amount

Maslonka Powerline Services

All

$2,300,474.52

Owner's Contingency

230,047.45

TOTAL:

$2,530,521.97

Basis for Award:

Best Value

Purchase Requisition #:

50705

Fiscal Impact

Total Project/Account:

$4,435,802

Expended/Encumbered to Date (Including this Item):

$4,226,931

Proposed Balance:

$208,871

Account #:

210/215-3599-3144801-7111

Fund/Dept/Project Description and Comments:

Electric CIP / Transmission Lines Program - McCree to Shiloh 138kV Transmission Line Upgrade

Attachments

Bid Recap

Budget Type:

CIP

Fiscal Year:

2024

Document Location:

2024 Prop. CIP - Page 272

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

02/23/2024

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

02/23/2024

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.k.

Meeting Date:

03/05/2024

Item Title:

GP&L Girvin Switch Station Civil Site Development

Submitted By:

Steve Martin, GP&L Transmission Director

Bid Number:

0321-24

Purchase Justification:

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. One (1) bid was received and evaluated based on the published criteria. DynaGrid Construction Group, LLC received the highest evaluated score, offering the Best Value for the City. As only one (1) bid was received, a Bid Recap is not included.

Award Recommendation:

Vendor

Item

Amount

DynaGrid Construction Group, LLC.

All

$5,421,895.30

Owner's Contingency

542,189.53

TOTAL:

$5,964,084.83

Basis for Award:

Best Value

Purchase Requisition #:

50072

Fiscal Impact

Total Project/Account:

$16,800,000

Expended/Encumbered to Date (Including this Item):

$14,679,052

Proposed Balance:

$2,120,948

Account #:

210-3799-3179001-7111

Fund/Dept/Project Description and Comments:

Electric CIP / Substations Upgrades - GP&L Girvin Switch Station

Budget Type:

CIP

Fiscal Year:

2024

Document Location:

2024 Prop. CIP - Page 278

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

02/26/2024

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

02/26/2024

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.l.

Meeting Date:

03/05/2024

Item Title:

GP&L and TMPA Transformer Services Contract Change Order

Submitted By:

Steve Martin, GP&L Transmission Director

Bid Number:

1379-20

Purchase Justification:

Evaluation:

City Transformer Service was awarded the original BL 08305 with four (4) optional renewals in the amount of $750,000.00 at the November 17, 2020 City Council Meeting. As competitive bids were not received for the change order, a Bid Recap is not included.

Award Recommendation:

Vendor

Item

Amount

City Transformer Service

All

$1,250,000.00

TOTAL:

$1,250,000.00

Basis for Award:

Change Order

Purchase Requisition #:

51006

Fiscal Impact

Total Project/Account:

Expended/Encumbered to Date (Including this Item):

Proposed Balance:

Account #:

451-6999

Fund/Dept/Project Description and Comments:

Term Contract sets price but does not commit funds. Expenses will be charged to GP&L and TMPA CIP accounts as appropriate.

Budget Type:

CIP

Fiscal Year:

2024

Document Location:

2024 Prop CIP - Page 278

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

02/26/2024

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

02/26/2024

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.m.

Meeting Date:

03/05/2024

Item Title:

Contract Award for Pavement Condition Index Services

Submitted By:

Tony Irvin, Streets Director

Bid Number:

0622-24

Purchase Justification:

This request is to award a contract to Roadway Asset Services, LLC in the amount of $288,280 for conducting a pavement condition index (PCI) survey of the city's street and alley network. Primary project deliverables include a complete survey of the city street network to assign condition scoring, budget scenario runs to assist with planning and programming street improvement projects, GIS data integration, and reporting dashboards. The pavement survey will ultimately establish an aggregate condition score for the citywide street network. Upon completion of the project, staff will be equipped with tools to expand programming methodologies for street improvement projects managed by the Street Department. The City Council authorized funding for this assessment in the FY 2023-24 Adopted Budget.

Evaluation:

The pavement condition index survey services are available from Roadway Asset Services, LLC through the North Central Texas Council of Governments (NCTCOG) Cooperative Purchasing Contract 2022-063. As competitive bids were not received, a Bid Recap is not included.

Award Recommendation:

Vendor

Item

Amount

Roadway Asset Services, LLC

All

$288,280.00

TOTAL:

$288,280.00

Basis for Award:

Cooperative Purchase

Purchase Requisition #:

51054

Fiscal Impact

Total Project/Account:

$28,114,605

Expended/Encumbered to Date (Including this Item):

$11,320,214

Proposed Balance:

$16,794,391

Account #:

831-4692-7101

Budget Type:

Operating Budget

Fiscal Year:

2023-24

Document Location:

Page 218

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

02/28/2024

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

02/28/2024

GARLAND
CITY COUNCIL STAFF REPORT

City Council Regular Session

Agenda Item 3.

Meeting Date:

03/05/2024

GDC Amendment Related to Tree Mitigation Fee Reductions

Submitted By:

Will Guerin, Planning Director

Issue/Summary

Consider adoption of the attached ordinance to amend the Garland Development Code to create a tree mitigation reduction criteria.

Background

The Development Services Committee has recommended an amendment to the Garland Development Code (GDC) that will create a criteria for developers to request tree mitigation fee reductions. Based on a points system, such criteria includes, but is not limited to, on-site additional parks, amenities and other "placemaking" features; low-impact development features such as rain gardens and bioswales; and enhanced landscaped entry features. This ordinance change would allow an administrative path for tree mitigation fee reduction requests, while getting certain tradeoffs that benefit the City of Garland and its residents as well.

Consideration / Recommendation

The Development Services Committee reported and recommended the attached ordinance during the February 19, 2024 City Council Work Session.

Attachments

Draft Ordinance

GARLAND
CITY COUNCIL STAFF REPORT

City Council Regular Session

Agenda Item 4.

Meeting Date:

03/05/2024

Fire Staffing Realignment

Submitted By:

Kristen Smith, Managing Director

Strategic Focus Area:

Safe Community

Issue/Summary

Fire Staffing Realignment

Background

Council is asked to consider approving a revision to the 23-24 Civil Service Classifications & Compensation Ordinance to reflect realignment of one (1) Firefighter vacancy which will be utilized to create an additional Battalion Chief/Fire Marshal.

Consideration / Recommendation

Consider approving the amended Civil Service Classifications & Compensation Ordinance

Attachments

FY 2023_24 Civil Service Classifications and Compensation

GARLAND
CITY COUNCIL STAFF REPORT

City Council Regular Session

Agenda Item 5.

Meeting Date:

03/05/2024

Ordinance Adopting FY 2023-24 Budget Amendment No. 1

Submitted By:

Allyson Bell Steadman, Budget Director

Strategic Focus Area:

Sound Governance and Finances

Issue/Summary

Amend the 2023-24 Adopted Budget in order to appropriate available funds for the following:

(1) Projects approved in last year's Budget but not completed by the fiscal year-end.
(2) Rollover of open Purchase Orders from the 2022-23 fiscal year.
(3) Expenditures not anticipated in the 2023-24 Adopted Budget.

Background

At the February 19, 2024, Work Session, the City Council reviewed a City Council Staff Report (Exhibit A) recommending an amendment to the 2023-24 Adopted Annual Operating Budget (2023-24 Budget Amendment No. 1).

The Council directed staff to prepare an Ordinance amending the Budget for (1) projects approved in last year's Budget but uncompleted by the fiscal year-end, (2) the rollover of open Purchase Orders from the 2022-23 fiscal year, and (3) expenditures not anticipated in the 2023-24 Adopted Budget.

Consideration / Recommendation

Consider approval of an Ordinance amending the 2023-24 Adopted Budget.

Attachments

Ordinance Amending the FY 2023-24 Annual Operating Budget

Exhibit A - City Council Staff Report - FY 2023-24 Budget Amendment No. 1

GARLAND
CITY COUNCIL STAFF REPORT

City Council Regular Session

Agenda Item 6.

Meeting Date:

03/05/2024

Notice of Intent to Issue Certificates of Obligation

Submitted By:

Matt Watson, Chief Financial Officer

Strategic Focus Area:

Sound Governance and Finances

Issue/Summary

On February 6, 2024 Council adopted the 2024 Capital Improvement Program (CIP), which contemplates a Certificate of Obligation (CO) bond sale in the amount of approximately $37.8 million to fund a portion of the CIP. Council is asked to consider approving a notice of intent resolution at the March 4, 2024 Regular Meeting to provide legal authorization for the certificates. Approval of the notice of intent resolution will not obligate the City to issue debt and the total amount of issuance in the notice will match the CO funding requirements of the Council Adopted 2024 CIP.

Background

The City Manager formally submitted the proposed CIP to Council on January 8, 2024 and staff made copies of the proposed CIP available for public inspection and review the next day in libraries and the City Secretary's Office. The City Council held a Special Budget Work Session on January 20, 2024, to review the proposed program. In addition, a Public Hearing on the Proposed CIP was held on January 23, 2024. The 2024 Capital Improvement Program was adopted by Council on February 6, 2024 and requires the issuance of Certificates of Obligation. The CO's will fund approximately $37.8 million in projects.In compliance with City Council's Financial Policy, Certificates of Obligation debt is issued so the debt maturities are aligned with the useful lives of the capital improvements being funded. CO principal maturities range from 5 years to 20 years. CO's require approval by Council and publication of a notice of intention for issuance.

Consideration / Recommendation

Since neither cash nor voter authorized bonds are available to fund a portion of the 2024 CIP, staff requests the issuance of Certificates of Obligation.

Attachments

Notice of Intent

GARLAND
PLANNING REPORT

City Council Regular Session

Agenda Item 7.a.

Meeting Date:

03/05/2024

Item Title:

Z 24-01 Jesus Arellano (District 1)

Submitted By:

Matthew Wolverton, Development Planner

REQUEST

Approval of a Change of Zoning from Agricultural (AG) District to Single-Family-Estate (SF-E) District.

LOCATION
1717 Ben Davis Road

OWNER

Jesus Arellano

PLAN COMMISSION RECOMMENDATION

On February 12, 2024, the Plan Commission, by a vote of eight (8) to zero (0), recommended approval of a Change of Zoning from Agricultural (AG) District to Single-Family-Estate (SF-E) District.

STAFF RECOMMENDATION

Approval of a Change of Zoning from Agricultural (AG) District to Single-Family-Estate (SF-E) District.

BACKGROUND

The applicant proposes to change the zoning designation of the vacant lot from Agricultural (AG) District to Single Family-Estate (SF-E) District to construct one (1) single-family detached house.

The subject property is approximately 1.676 acres, or 72,995 square feet. The Garland Development Code (GDC) requires a minimum of two (2) acres in the Agricultural (AG) District to build a single-family house. The minimum lot size for SF-E is 30,000 square feet.

SITE DATA

The 1.676-acre site is accessed from Ben Davis Road.

CAPTION

USE OF PROPERTY UNDER CURRENT ZONING

The subject property is zoned Agricultural (AG) District and currently contains a barn and a shed. There was previously a house on the site, but it has since been demolished.

The Agricultural (AG) District is intended for vacant land which is not yet ready for development, land which is used for agricultural or open space purposes, land which due to its topography or location within a floodplain or other undevelopable area is not anticipated to be developed for more intense use, and land which has been newly annexed into the City of Garland. Land that has been newly annexed into the city is initially zoned Agricultural until it is zoned another more permanent zoning classification in the future. Single-family uses on large lots are appropriate in this district.

CONSIDERATIONS

The request is a traditional rezoning without the formation of a Planned Development (PD) District. These requests do not require Concept Plan or Detail Plan approval to commence or direct development. Development is dependent on the standards set forth by the GDC and the goals and policies established within the Envision Garland 2030 Comprehensive Plan. This Change in Zoning is not intended to restrict uses or secure development performances beyond what is permitted within the proposed zoning district and the GDC. Accordingly, the GDC requires careful consideration as to how closely the proposed district follows the policies of the Envision Garland 2030 Comprehensive Plan, and to what degree the rezoning will affect surrounding and future development.
The Single-Family Residential districts are intended to provide for development of primarily low-density detached, single-family residences on a variety of lot sizes, churches, schools, and public parks in logical, livable, and sustainable neighborhoods. The Single-Family-Estate (SF-E) District is intended for larger single-family lots (30,000 square-foot minimum).
In the event the Zoning Change request is approved, the applicant will need to proceed with the platting of the subject property and securing permits prior to commencing construction. It will be during the permitting process that staff will review the proposed development and verify compliance with all the applicable regulations.

COMPREHENSIVE PLAN

The Future Land Use Map of the Envision Garland Plan recommends Parks and Open Space in this general area. Private Parks and Open Space areas also include a variety of parks and related amenities in residential subdivisions as well as retail and commercial areas. Facilities and amenities range from landscaped entryways and medians to small playgrounds; to play fields, swimming pools, and golf courses, and other amenities including cemeteries, lakes, creeks, and other natural areas. These private lands play an essential role by contributing to the overall community park and open space system. Although internal pathways and roads typically connect private facilities, connections to the community mobility network provide transportation options to residents, visitors, and employees, enabling travel outside the immediate area.

Development of a single-family home on the subject property does not preclude future parks and open space opportunities in this general area.

COMPATIBILITY OF REQUEST WITH SURROUNDING ZONING AND LAND USES

The properties to the South, West, and East are zoned Agricultural (AG) District and contain single-family detached homes and open land. The property to the North of the site is zoned Planned Development (PD) District 05-54 for Single-Family-7 (SF-7) uses and includes a residential subdivision.

The proposed use is generally compatible with the surrounding area.

Attachments

Z 24-01 Location Map

Z 24-01 R&M

Z 24-01 Responses

Z 24-01 Staff Presentation