Print All

Council Chambers at City Hall
Tuesday, June 4, 2024
7 p.m.

William E. Dollar Municipal Building
200 N. Fifth St.
Garland, Texas

CITY OF GARLAND
REGULAR MEETING OF THE CITY COUNCIL

The Garland City Council extends to all visitors a sincere welcome. We value your interest in our community and your participation in the meetings of this governing body. Visit GarlandTX.gov/Council for a full list of meeting dates.

The Council Chambers at Garland City Hall is wheelchair accessible, and ADA parking is available on the street as well as in the public parking garage. Persons with disabilities who may need auxiliary aids or services must contact the City Secretary's Office at 972-205-2404 at least two working days prior to the meeting so that appropriate arrangements can be made. Braille is not available.

NOTICE: Pursuant to Section 551.127 of the Texas Government Code, one or more members of the City Council may attend this meeting by internet/video remote means. A quorum of the City Council, as well as the presiding officer, will be physically present at the above identified location. Members of the public that desire to make a public comment must attend the meeting in person.

LEGISLATIVE PRAYER AND PLEDGE OF ALLEGIANCE

It is a custom and tradition of the City Council to have an invocation and recital of the Pledge of Allegiance prior to the beginning of each Regular Meeting. Members of the audience are invited but not required to participate. The decision to participate is strictly a matter of personal choice. It has no bearing on matters to be considered by the City Council and will not affect the decisions to be made during this meeting.

MAYORAL PROCLAMATIONS, RECOGNITIONS AND ANNOUNCEMENTS

The Mayor may present proclamations, recognize attendees or accomplishments, and make announcements regarding City events or other matters of interest to citizens including but not limited to listed items. There will be no Council discussion or votes on these matters.

Downtown Square & Streetscapes Project Awards

CONSENT AGENDA

All items under this section are recommended for approval by a single motion of Council, without discussion. Council has had the opportunity to review each of these items at a previous Work Session, and approval of the consent agenda authorizes the City Manager or his designee to execute each item. The Mayor will announce the consent agenda and provide an opportunity for members of the audience, as well as Council, to request that any item be removed and considered separately.

MINUTES

Approve the minutes of the May 21, 2024, Regular Meeting

Approve the following bids:

GP&L Oakland Substation Upgrade Materials

Bid No. 0692-24

KBS Electrical Distributors, Inc.

$451,000.00

The purpose of this bid is for the purchase of materials needed for the upgrade of the GP&L Oakland Substation. This is part of the approved GP&L Oakland Substation Upgrade CIP project. An owner's contingency is included for any additional materials that may be required.

GP&L Oakland to Shiloh 138kV Transmission Line Steel Structures

Bid No. 0847-24

Texas Electric Cooperatives, Inc.

$1,045,000.00

The purpose of this bid is for the purchase of steel structures and associated apparatus needed for the rebuild of the GP&L Oakland to Shiloh 138kV Transmission Line. This is part of the approved GP&L Oakland to Shiloh 138kV Transmission Line Rebuild CIP project. An owner's contingency has been included for any unforeseen material items needed.

Water Meters for Warehouse Inventory

Bid No. 0749-24

Mueller Systems, LLC

$514,632.00

This request is for the purchase of water meters for Warehouse inventory.

Corridors and Gateways Design Services

Bid No. 1023-24

The Broussard Group, Inc. DBA TBG Partners

$280,000.00

This request is to award the Base Bid of the Garland Corridors and Gateways Proposal for Professional Design Services, including owner contingency. Landscape architecture services are needed to revitalize Garland gateways, medians, and rights of way areas throughout the city.

Central Library GMP 3

Bid No. 0379-21

Core Construction Services of Texas

$3,277,143.00

Duck Creek 42", 36" & 18" Interceptor Main Rehabilitation Phase IV

Bid No. 0979-24

Insituform Technologies, LLC

$5,682,074.00

This request is to provide for Phase IV of the Duck Creek 42", 36" & 18" Interceptor Main Rehabilitation Project. This phase will consist of cleaning and relining approximately 10,421 feet of 42", 36" and 18" wastewater interceptor main from near Marie Curie Boulevard south to near Edgebrook Drive along Duck Creek. An owner contingency is included for any additional work or materials that may be required.

A public hearing was previously conducted for the zoning case(s) below. Council approved the zoning request(s) and instructed staff to bring forth the following ordinances:

Z 23-08 Triangle Engineering, LLC (District 1)

Consider and take appropriate action on an ordinance amending the Garland Development Code of the City of Garland, Texas, by approving 1) an Amendment to Planned Development (PD) District 12-56 for Community Retail (CR) Uses; 2) a Specific Use Provision for a Restaurant, Drive-Through and 3) a Detail Plan for Retail Use, Restaurant Use and Restaurant with Drive-Through Use on a 2.67-acre tract of land located at 5203 Naaman Forest Boulevard; providing for conditions, restrictions, and regulations; providing a penalty under the provisions of Sec. 10.05 of the Code of Ordinances of the City of Garland, Texas; providing a Notice of Conditions of Compliance Clause; providing a Savings Clause and a Severability Clause; and providing an effective date.

Ordinance Amending Section 30.51 of the Code of Ordinances

Approve an ordinance amending Chapter 30 of the Code of Ordinances, authorizing the City to issue municipal electrical maintenance license to employees of governmental entities conducting limited "electrical work," as defined by the Texas Occupations Code, on public property owned or controlled by the governmental entity.

ITEMS FOR INDIVIDUAL CONSIDERATION

Members of the audience may provide public comment in favor, in opposition or about any of the items for individual consideration. Anyone wishing to speak must fill out a speaker card (located at the entrance to the Council Chambers) and give it to the City Secretary in advance of the respective agenda item. Speakers are grouped by agenda item and will be called in the order of the agenda. All comments and testimony are to be presented from the podium. The Mayor may impose a time limit and may provide for rebuttal.

Consider an ordinance of the City of Garland declaring a Local State of Disaster and providing an effective date.

The city sustained damage from a region-wide storm system that caused widespread destruction in Garland and North Texas early Tuesday morning, May 28. The local disaster declaration will help the community better respond to recovery needs. The City Council is being asked to approve, by ordinance, the declaration of disaster to continue the City's emergency and disaster relief operations.

North Texas Municipal Water District Appointment

Council is requested to consider appointing a representative to the North Texas Municipal Water District Board for a two-year term beginning June 4, 2024.

Hold public hearing(s) on the following Item(s):

Ordinance Adopting FY 2023-24 Budget Amendment No. 3

Approve an ordinance amending the FY 2023-24 Annual Operating Budget for Budget Amendment No. 3, as presented at the May 20, 2024, Work Session.

Hold public hearing(s) on the following Zoning Case(s):

Consider a request by U-Haul Company of East Dallas requesting to allow a U-Haul Truck Leasing Use. The site is located at 2502, 2504, & 2550 McCree Road in District 5.

Consider and take appropriate action on the application of U-Haul Company of East Dallas, requesting approval of 1) a Change in Zoning from Industrial (IN) District to a Planned Development (PD) District; 2) a Specific Use Provision for a Truck/Bus Sales & Leasing/Rental Use and 3) a Detail Plan for a Truck/Bus Sales & Leasing/Rental Use. This property is located at 2502, 2504 and 2550 McCree Road. (District 5) (File Z 23-50)

CONSIDER APPOINTMENTS TO BOARDS AND COMMISSIONS

Terms are usually staggered whereby at least half of the membership has previous experience. Members are appointed based on qualifications.

Council Member Chris Ott

Robert Duckworth - Plan Commission

CITIZEN COMMENTS

Members of the audience wishing to address issues not on the meeting agenda may have three minutes to speak. However, according to the Texas Open Meetings Act, Council is prohibited from discussing any item not on the posted agenda.

ADJOURN

All Regular Meetings of the Garland City Council are broadcast live on CGTV, Time Warner Cable Channel 16 and Frontier FIOS TV 44. Meetings are rebroadcast at 9 a.m. and 7 p.m. Wednesdays - Sundays. Live streaming and on-demand videos of the meetings are also available online at GarlandTX.tv. Copies of the meetings can be purchased through the City Secretary's Office (audio CD's are $1 each and DVD's are $3 each).

NOTICE: The City Council may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns one or more of the following matters:

Pending/contemplated litigation, settlement offer(s), and matters concerning privileged and unprivileged client information deemed confidential by Rule 1.05 of the Texas Disciplinary Rules of Professional Conduct. Sec. 551.071, Tex. Gov't Code.
The purchase, exchange, lease or value of real property, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.072, Tex. Gov't Code.
A contract for a prospective gift or donation to the City, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.073, Tex. Gov't Code.
Personnel matters involving the appointment, employment, evaluation, reassignment, duties, discipline or dismissalof a public officer or employee or to hear a complaint against an officer or employee. Sec. 551.074, Tex. Gov't Code.
The deployment, or specific occasions for implementation of security personnel or devices. Sec. 551.076,Tex. Gov't Code.
Discussions or deliberations regarding commercial or financial information that the City has received from a business prospect that the City seeks to have to locate, stay, or expand in or near the territory of the City and with which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect of the sort described in this provision. Sec. 551.087, Tex. Gov't Code.
Discussions, deliberations, votes, or other final action on matters related to the City's competitive activity, including information that would, if disclosed, give advantage to competitors or prospective competitors and is reasonably related to one or more of the following categories of information:

generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling;
bidding and pricing information for purchased power, generation, and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies;
effective fuel and purchased power agreements and fuel transportation arrangements and contracts;
risk management information, contracts, and strategies, including fuel hedging and storage;
plans, studies, proposals, and analyses for system improvements, additions, or sales, other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider; and
customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies. Sec. 551.086; Tex. Gov't Code; Sec. 552.133, Tex. Gov't Code]

Image of Strategic Plan Summary FOR COUNCIL AGENDA ( Regular Meeting Cover Sheet)

Each year, the City Council reviews and updates its goals for the Garland community and City operations. City management uses these goals to guide operational priorities, decision-making and resource allocation.

GARLAND
CITY COUNCIL STAFF REPORT

City Council Regular Session

Agenda Item 1.a.

Meeting Date:

06/04/2024

Title:

Approve the Minutes of the May 21, 2024, Regular Meeting

Submitted By:

Tracy Allmendinger, Deputy City Secretary

Issue/Summary

Approve the minutes of the May 21, 2024, Regular Meeting

Background

Consideration / Recommendation

Attachments

Minutes May 21, 2024

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.a.

Meeting Date:

06/04/2024

Item Title:

GP&L Oakland Substation Upgrade Materials

Submitted By:

Steve Martin, GP&L Transmission Director

Bid Number:

0692-24

Purchase Justification:

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. Three (3) bids were received and evaluated with KBS Electrical Distributors, Inc. submitting the Straight Low Bid.

Award Recommendation:

Vendor

Item

Amount

KBS Electrical Distributors, Inc.

All

$375,567.13

Owner's Contingency

75,432.87

TOTAL:

$451,000.00

Basis for Award:

Purchase Requisition #:

51139

Fiscal Impact

Total Project/Account:

$10,200,000

Expended/Encumbered to Date (Including this Item):

$6,603,279

Proposed Balance:

$3,596,721

Account #:

210-3799-3179801-6051

Fund/Dept/Project Description and Comments:

Electric CIP / Substations Upgrades Program

Attachments

Bid Recap

Budget Type:

Fiscal Year:

Document Location:

Budget Director Approval:

Approval Date:

05/20/2024

Purchasing Director Approval:

Approval Date:

05/13/2024

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.b.

Meeting Date:

06/04/2024

Item Title:

GP&L Oakland to Shiloh 138kV Transmission Line Steel Structures

Submitted By:

Steve Martin, GP&L Transmission Director

Bid Number:

0847-24

Purchase Justification:

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. Four (4) bids were received and evaluated with Texas Electric Cooperatives, Inc. submitting the Straight Low Bid.

Award Recommendation:

Vendor

Item

Amount

Texas Electric Cooperatives, Inc.

All

$909,250.00

Owner's Contingency

$135,750.00

TOTAL:

$1,045,000.00

Basis for Award:

Straight Low Bid

Purchase Requisition #:

51376

Fiscal Impact

Total Project/Account:

$3,100,000

Expended/Encumbered to Date (Including this Item):

$1,806,483

Proposed Balance:

$1,293,517

Account #:

210-3599-3137501-6051

Fund/Dept/Project Description and Comments:

Electric CIP / Transmission Lines Program

Attachments

Bid Recap

Budget Type:

CIP

Fiscal Year:

2024

Document Location:

CIP - Page 268

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

05/20/2024

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

05/15/2024

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.c.

Meeting Date:

06/04/2024

Item Title:

Water Meters for Warehouse Inventory

Submitted By:

Gary Holcomb, Purchasing Director

Bid Number:

0749-24

Purchase Justification:

This request is for the purchase of water meters for Warehouse inventory.

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. Five (5) bids were received and evaluated. Republic Meter, Inc, Badger Meter, Inc, Greenville Enterprises, LLC, and Core and Main, LP are considered non-responsive due to not meeting specifications. Mueller Systems, LLC is a qualified bidder, quoted all items, met all requirements of the specifications, and is recommended as the Lowest Responsible Bid.

Award Recommendation:

Vendor

Item

Amount

Mueller Systems, LLC

All

$514,632.00

TOTAL:

$514,632.00

Basis for Award:

Lowest Responsible Bid

Purchase Requisition #:

51164

Fiscal Impact

Total Project/Account:

N/A

Expended/Encumbered to Date (Including this Item):

N/A

Proposed Balance:

N/A

Account #:

Various

Fund/Dept/Project Description and Comments:

These are standard Warehouse Inventory items that will be expensed to the appropriate Water CIP and/or Operating accounts when issued from inventory.

Attachments

Bid Recap

Budget Type:

Operating Budget
CIP

Fiscal Year:

2023-24

Document Location:

Op. - Page 243 and CIP - Page 213

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

05/20/2024

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

05/15/2024

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.d.

Meeting Date:

06/04/2024

Item Title:

Corridors and Gateways - Design Services

Submitted By:

Becky King, Managing Director

Bid Number:

1023-24

Purchase Justification:

Evaluation:

The Broussard Group, Inc. DBA TBG Partners was selected as the Most Qualified firm for this project from RFQ 0141-20. As competitive bids were not received, a Bid Recap is not included.

Award Recommendation:

Vendor

Item

Amount

The Broussard Group, Inc. DBA TBG Partners

All

$250,000.00

Owner's Contingency

30,000.00

TOTAL:

$280,000.00

Basis for Award:

Most Qualified

Purchase Requisition #:

51616

Fiscal Impact

Total Project/Account:

$928,271

Expended/Encumbered to Date (Including this Item):

$818,339

Proposed Balance:

$109,932

Account #:

100-1511-7111

Fund/Dept/Project Description and Comments:

General Fund / Office of Neighborhood Vitality

Budget Type:

Operating Budget

Fiscal Year:

2023-24

Document Location:

Page 127

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

05/20/2024

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

05/16/2024

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.e.

Meeting Date:

06/04/2024

Item Title:

Central Library - Construction Services GMP 3

Submitted By:

Laura Dunn, Capital Project Management Director

Bid Number:

0379-21

Purchase Justification:

This request is for construction services as a Guaranteed Maximum Price (GMP) to replace the roof and elevator at Central Library. GMPs 1 and 2 were previously approved by Council for the pre-purchase of materials with long lead times and construction for renovation of the library. Based upon the city-wide facilities condition assessment recently completed, it has been confirmed the roof and elevator are in need of replacement. Additionally, code requirements have changed, which would result in interior and site rework should the replacement occur in the future. Therefore, it is recommended to add the scope to the current construction contract. While this scope of work will extend the schedule for the project by approximately five months, it will ultimately avoid further disruptions to patrons following the major renovations currently underway and maximize efficiencies with the contractor mobilized on-site. The funding is approved in the 2024 CIP through the Roof Replacement Program and Facilities Upgrades Program.

Evaluation:

A Request for Proposals for Construction Manager at Risk (CMAR) services was issued in accordance with Purchasing procedures. Four (4) proposals were received and evaluated based on the published criteria. Core Construction Services of Texas received the highest evaluated score, offering the Best Value for the City. They have submitted a Guaranteed Maximum Price (GMP) of $3,277,143 for this portion of the work.

Award Recommendation:

Vendor

Item

Amount

Core Construction Services of Texas

All

$3,277,143.00

TOTAL:

$3,277,143.00

Basis for Award:

Best Value

Purchase Requisition #:

51617

Fiscal Impact

Total Project/Account:

$7,564,178

Expended/Encumbered to Date (Including this Item):

$5,622,612

Proposed Balance:

$1,941,566

Account #:

Various

Fund/Dept/Project Description and Comments:

Misc. Tax-Supported CIP / Facilities Management:

Roof Replacement Program

692-4749-1603800-9002

$2,977,855

Facilities Upgrades Program

692-4749-1603900-9002

299,288

Total

$3,277,143

Attachments

Bid Recap

Budget Type:

CIP

Fiscal Year:

2024

Document Location:

CIP - Pages 164 & 165

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

05/22/2024

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

05/22/2024

GARLAND
PURCHASING REPORT

City Council Regular Session

Agenda Item 2.f.

Meeting Date:

06/04/2024

Item Title:

Duck Creek 42", 36" & 18" Interceptor Main Rehabilitation Phase IV

Submitted By:

Michael Brinkmann, Managing Director

Bid Number:

0979-24

Purchase Justification:

Evaluation:

The rehabilitation is available from Insituform Technologies, LLC through the BuyBoard Cooperative Purchasing Contract 730-24. As competitive bids were not received, a Bid Recap is not included.

Award Recommendation:

Vendor

Item

Amount

Insituform Technologies, LLC

$4,582,074.00

Owner's Contingency

1,100,000.00

TOTAL:

$5,682,074.00

Basis for Award:

Cooperative Purchase

Purchase Requisition #:

51554

Fiscal Impact

Total Project/Account:

$12,597,445

Expended/Encumbered to Date (Including this Item):

$11,360,812

Proposed Balance:

$1,236,633

Account #:

Various

Fund/Dept/Project Description and Comments:

Wastewater CIP / Duck Creek Interceptor Rehab

235-4149-3218300-7111

$1,925,000

230-4149-3218300-7111

2,657,074

230-4149-3218300-7111

1,100,000

Total

$5,682,074

Budget Type:

CIP

Fiscal Year:

2024

Document Location:

CIP - Page 245

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

05/20/2024

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

05/13/2024

GARLAND
CITY COUNCIL STAFF REPORT

City Council Regular Session

Agenda Item 3.a.

Meeting Date:

06/04/2024

Title:

Z 23-08 Triangle Engineering, LLC (District 1)

Submitted By:

Angela Self, Planning Administrator

Issue/Summary

Zoning Ordinance Z 23-08 Triangle Engineering, LLC

Background

Zoning Case Z 23-08 was approved via public hearing during the May 21, 2024 Regular City Council meeting.

Consideration / Recommendation

Consider adoption of the attached ordinance.

Attachments

Z 23-08 Ordinance

Z 23-08 Exhibit A

Z 23-08 Exhibit B

Z 23-08 Exhibits C-E

GARLAND
CITY COUNCIL STAFF REPORT

City Council Regular Session

Agenda Item 4.

Meeting Date:

06/04/2024

Title:

Ordinance Amending Section 30.51 of the Code of Ordinances

Submitted By:

Brian England, City Attorney

Strategic Focus Area:

Well-Maintained City Infrastructure
Sound Governance and Finances

Issue/Summary

This is a proposed technical amendment to Section 30.51 of the Code of Ordinances that will allow governmental employees working within the City of Garland on public property owned by their employer to conduct limited "electrical work" and maintenance through the issuance of a municipal electrical maintenance license, which is authorized by state law.

Background

This item was presented to City Council at the May 20, 2024, work session. The Texas Occupations Code ("Code") generally exempts the City from needing to have a Contractor's License to hire employees to conduct minor "electrical work" and repairs on property owned by the City of Garland. However, the Code does not exempt the individual City employees from statutory license requirements to conduct "electrical work," as defined by the Code. Section 1305.201 of the Texas Occupations Code authorizes the City to issue an electrical maintenance technician license to employees of businesses within its jurisdiction that conduct limited "electrical work" on the company's property as part of their employment. This proposed amendment to the Code of Ordinances will allow employees of governmental entities located within the City of Garland to apply for an electrical maintenance technician license to conduct limited "electrical work" on property owned by the governmental entity.

Consideration / Recommendation

Approve this amendment to Section 30.51 of the Code of Ordinances.

Attachments

Ordinance Amending Section 30.51

GARLAND
CITY COUNCIL STAFF REPORT

City Council Regular Session

Agenda Item 5.

Meeting Date:

06/04/2024

Title:

Consider Approval of a Declaration of Disaster Ordinance

Submitted By:

Courtney Vanover, Department Coordinator II

Issue/Summary

Consider Approval of a Declaration of Disaster Ordinance

Background

Consideration / Recommendation

Attachments

State of Disaster Ordinance

GARLAND
CITY COUNCIL STAFF REPORT

City Council Regular Session

Agenda Item 6.

Meeting Date:

06/04/2024

Title:

North Texas Municipal Water District Appointment

Submitted By:

Courtney Vanover, Department Coordinator II

Issue/Summary

Council is requested to consider appointing a representative to the North Texas Municipal Water District Board for a two-year term beginning June 4, 2024.

Background

Consideration / Recommendation

Consider by minute action the appointment of a City of Garland representative to the North Texas Municipal Water District Board.

Attachments

Jack May - NTMWD

Mustafa Haque - NTMWD

Ryan Timmons - NTMWD

GARLAND
CITY COUNCIL STAFF REPORT

City Council Regular Session

Agenda Item 7.a.

Meeting Date:

06/04/2024

Title:

Ordinance Adopting FY 2023-24 Budget Amendment No. 3

Submitted By:

Allyson Bell Steadman, Budget Director

Strategic Focus Area:

Sound Governance and Finances

Issue/Summary

Amend the 2023-24 Annual Operating Budget to appropriate $1,700,000 in the Electric Utility Fund to cover additional maintenance and repair costs at the Olinger and Spencer Power Plants.

Background

At the May 20, 2024, Work Session, the City Council reviewed a City Council Staff Report (Exhibit A) recommending an amendment to the 2023-24 Adopted Annual Operating Budget (2023-24 Budget Amendment No. 3).

The Council directed staff to prepare an Ordinance amending the 2023-24 Annual Operating Budget to appropriate funds in the amount of $1,700,000 in the Electric Utility Fund for GP&L Production to cover additional maintenance and repair costs at the Olinger and Spencer Power Plants.

Consideration / Recommendation

Consider approval of an Ordinance amending the 2023-24 Adopted Budget.

Attachments

Ordinance Amending the FY 2023-24 Annual Operating Budget BA #3

BA No. 3 City Council Staff Report (Exhibit A)

GARLAND
PLANNING REPORT

City Council Regular Session

Agenda Item 8.a.

Meeting Date:

06/04/2024

Item Title:

Z 23-50 U-Haul Company of East Dallas (District 5)

Submitted By:

Matthew Wolverton, Development Planner

REQUEST

Approval of 1) a Change in Zoning from Industrial (IN) District to a Planned Development (PD) District; 2) a Specific Use Provision for a Truck/Bus Sales & Leasing/Rental Use and 3) a Detail Plan for Truck/Bus Sales & Leasing/Rental Use.

LOCATION
2502, 2504, & 2550 McCree Road

OWNER

Amerco Real Estate Company

PLAN COMMISSION RECOMMENDATION

On May 13, 2024, with a seven (7) to zero (0) vote, the Plan Commission recommended approval of 1) a Change in Zoning from Industrial (IN) District to a Planned Development (PD) District; 2) a Specific Use Provision for a Truck/Bus Sales & Leasing/Rental Use and 3) a Detail Plan for Truck/Bus Sales & Leasing/Rental Use, with the condition that the PD and SUP Conditions clearly include the permitted use(s) on the site and limit it accordingly, specifically the land use being proposed [Truck/Bus Sales & Leasing/Rental Use]. In addition, the Plan Commission recommended a Specific Use Provision time period of twenty (20) years.

The draft PD & SUP Conditions reflect the Plan Commission recommendation.

STAFF RECOMMENDATION

Approval of 1) a Change in Zoning from Industrial (IN) District to Planned Development (PD) District; 2) a Specific Use Provision for a Truck/Bus Sales & Leasing/Rental Use and 3) a Detail Plan for Truck/Bus Sales & Leasing/Rental Use.

The applicant has worked with staff on a proposal that represents a physical improvement of the site over the existing condition, including the addition of landscaping, and the removal of the repair bay doors. In addition, the applicant has agreed to prohibiting certain uses on the site as noted in Consideration 4. It should also be noted that, per the applicant, the number of parking spaces for U-Haul vehicles has been limited.

However, given the subject property's location as a gateway within a catalyst area, consideration should be given to a shorter SUP time period than the requested 30 years. A time period of ten (10) to fifteen (15) years is suggested.

BACKGROUND

The site currently contains an existing building that was previously used for U-Haul truck repair for the last 55 years. In an effort to modernize the overall site, the repair shop has been relocated and the applicant wishes to use the remaining building as a U-Haul truck and trailer share [Truck/Bus Sales & Leasing/Rental Use].

SITE DATA

The subject property contains 3.29 acres and is accessed from two points along McCree Road. On the site lies an existing 5,253 square foot building, truck parking spaces, truck display parking, equipment shunting areas, and customer parking spaces.

USE OF PROPERTY UNDER CURRENT ZONING

The subject property is zoned Industrial (IN) District.

The Industrial (IN) district is intended to provide for a wide range of industrial uses that are generally not compatible adjacent to residential neighborhoods, and may or may not be compatible with some nonresidential uses. Such uses include manufacturing, processing, assembling, research and development, and warehousing and distribution. The Industrial district also accommodates support services for industrial development such as office, commercial, personal and professional services, and limited retail activities. The Industrial district regulations are designed to ensure compatibility among the various uses allowed in the district, and to protect adjacent non-industrial development from potentially incompatible uses and conditions.

CONSIDERATIONS

Planned Development:

Screening and Landscaping

Due to the applicant not proposing an expansion of the existing structure, upgrades to the site's existing screening and landscaping is not required. However, at the recommendation of staff, landscaping is proposed at the Northeast corner of the site, as well as a six (6) foot landscape buffer along the North half of South Garland Avenue frontage and the East half of the McCree Road frontage. This was done in an effort to modernize the look of the site.

Signage

The applicant proposes signage on all facades of the building.

The attached signage on the North facing elevation is allowed 51 square feet per the GDC. The applicant proposes 100 square feet of signage through the Planned Development.

The attached signage on the East facing elevation is allowed 100 square feet per the GDC. The applicant proposes 200 square feet of signage through the Planned Development.

The attached signage on the South facing elevation is allowed 51 square feet per the GDC. The applicant proposes 125 square feet of signage through the Planned Development.

The attached signage on the West facing elevation is allowed 200 square feet per the GDC. The applicant proposes 175 square feet of signage and is in compliance with the GDC.

Parking and Loading

The site plan (Exhibit C) complies with the parking requirements for the Truck/Bus Sales & Leasing/Rental Use per the GDC.

The applicant has also limited truck display along McCree Road to six (6) trucks and truck display along South Garland Avenue to five (5) trucks. There is no GDC limit to how many trucks can be displayed at a truck leasing business or along throughfares; however, the draft SUP Conditions limit it according to the site plan.

Land Use:

The applicant had proposed through the PD to prohibit High Risk Use, Heavy Machinery Sales, Rental, Storage & Repair, Animal Feed Processing and Storage, Impoundment Lot (commercial/private), Recycling Salvage Yard (no outside storage), Recycling Salvage Yard (unlimited outside storage), Contractor's Office/Storage Yard (outside storage), and Sexually Oriented Business Uses on the subject property. In addition, the applicant proposed to add Retail Store as a permitted use. The request otherwise deferred to the current Industrial (IN) District base zoning allowance.

The draft PD & SUP Conditions reflect the Plan Commission's recommendation on use allowance.

Specific Use Provision:

The applicant proposes a time period of thirty (30) years for the Truck/Bus Sales Use. The SUP time period guide does not have a recommended amount of time for this land use.

COMPREHENSIVE PLAN

The Future Land Use Map of the Envision Garland Plan recommends Business Centers for the subject property. Business Centers provide a cluster of business offices and/or low impact industry, including campus-type development, that cumulatively employ large numbers of people. Operations within this development type occur internal to buildings resulting in minimal negative impacts (sound, air, traffic, outdoor lighting, storage, etc.) and are compatible with adjacent development types in architecture, character, scale, and intensity. Business centers are generally located at intersections of major and/or secondary arterial streets or significant transit areas (bus/rail). Proximity and access to residential areas are encouraged to reduce travel times to employment. Site design addresses function and visual aesthetics providing appropriate buffering at gateway corridors, between adjacent developments, and for residential neighborhoods.

Meanwhile, the proposal falls within the South Garland Avenue Catalyst Area that envisions redevelopment within this area.

The proposed site design improvements elevate visual aesthetics to enhance an important gateway into the community.

ECONOMIC DEVELOPMENT STRATEGIC PLAN

The Economic Development Strategic Plan highlights "infrastructure upgrades, role of the smaller building, and availability of space for expansion" for the future goals of the Industrial District. In addition, it recommends beautifying the Industrial District. The Plan notes the number of auto-related uses in Garland as well. However, this project provides upgrades to the existing site, modernizes one of the smaller buildings within the district, and still allows space for future expansion within the site and area.

COMPATIBILITY OF REQUEST WITH SURROUNDING ZONING AND LAND USES

The properties to the North, South, East, and West are zoned industrial and include a variety of heavy commercial and industrial uses. The property to the South is a U-Haul facility for self-storage and trailer/equipment leasing. In addition, the property to the West of the self-storage facility is a U-Haul truck repair facility.

Attachments

Z 23-50 Location Map

Z 23-50 PD & SUP Conditions

Z 23-50 Exhibits

Z 23-50 R&M

Z 23-50 Responses

Z 23-50 Staff Presentation

GARLAND
CITY COUNCIL STAFF REPORT

City Council Regular Session

Agenda Item 9.

Meeting Date:

06/04/2024

Title:

Boards and Commission Appointment

Submitted By:

Courtney Vanover, Department Coordinator II

Issue/Summary

Council Member Chris Ott

Robert Duckworth - Plan Commission

Background

Consideration / Recommendation

Attachments

Robert Duckworth - Plan Commission